PBEM Volunteer Position Descriptions/Standard Position Description Template

From Portland NET Wiki

Type in red on this template is guidance text. The final version of a position description should have all red text deleted (and possibly replaced with content).

A Volunteer Support Function (VSF) is a functional area under which volunteers carry out their responsibilities. Each VSF is broken into position assignments. VSF XX.XX.XX is the position assigned to XXXXXXXX.


Summary

Provide a two to five sentence summary of the volunteer position description. Guiding questions writing this might include: Why do we have this position? What need does it fulfill? Think in terms of purpose.

Blue Skies/Grey Skies Summary
During Blue Skies, these volunteers... During Grey Skies, these volunteers...
What will these volunteers be doing during Blue Skies? Training? Outreach? Other responsibilities? What will these volunteers do in the immediate aftermath of a disaster, during the response phase of a disaster? Not all volunteers necessarily have a role in response...some volunteers are committed only to Blue Skies activities, like community outreach.

Related Volunteer Positions

Use this section to list any other volunteer positions that have a direct bearing on this one (if any). To complete this section, think of the chain of command for the volunteer.

VSF XX.XX.XX

VSF XX.XX.XX

VSF XX.XX.XX

Responsibilities

Use bullet points to indicate the key responsibilities these volunteers have. Think in terms of outcomes for the volunteer, and link those outcomes back to the responsibilities needing fulfillment in order to achieve those outcomes. The last three responsibilities are key to any volunteer position description.

  • Responsibility 1
  • Responsibility 2
  • Responsibility 3
  • Responsibility 4 (etc)
  • Participate in scheduled training, drills, and activation exercises to maintain operational competence.
  • Represent PBEM professionally and follow safety and operational guidelines at all times.
  • Log all volunteer hours.
Position ID VSF XX.XX.XX: XXXXXXXXX
Mission Area Preparedness Response Recovery

Indicates whether the position has a disaster preparedness role, a response role, a recovery role, or a combination of those three on the Disaster Management Cycle. For example, someone confirmed to provide mental health first aid would have a response role. However, those skills are also needed during the Recovery phase of a disaster. It is important to note that this portion of the Position Description does not commit a volunteer to a specific part of the Disaster Management Cycle. It only indicates what the possibilities are. In this example, "Response" is the only mission area this volunteer position is active in...Preparedness and Recovery are greyed out.

Lead Agency This is almost always PBEM, but there are occasional exceptions. Please ask PBEM if you're not sure.
Active NET Required? The majority of volunteer position descriptions are open to ATVs. Whether or not the one you are working on is should be clearly indicated in the VSF Directory.
Structure Describes the position describes span of control and chain of command for the volunteer position.
Relevant Knowledge, Skills, Abilities
Licenses and Certifications
Currency "Currency" means how often they need to renew training or certifications, and/or contact with their team or team leader.

Also includes: "XXX are required to complete a criminal background check at PBEM's expense every three years."

Physical Requirements
Task Book
PPE and Recommended Equipment
Forms Any forms relevant to this volunteer position.
Updated Last update date
Released First release date

Training for VSF XX.XX.XX: XXXXXXXXX

Important note: ONLY the trainings listed as REQUIRED are required! Optional training and supplemental resources are presented as a path for a volunteer to increase their knowledge and confidence carrying out their volunteer responsibilities. However, no volunteer's Active status depends on completing training marked as "Optional" or "Supplemental". For more information, please visit the article on Position Descriptions: Training Section.

Training or Resource Type Delivery Duration Learning Objective
Required
Optional

VSF XX.XX.XX: XXXXXXXXX Knowledge Base

File/Resource Description Author Publish Date
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