VSF 05.01: NET Team Leader

From Portland NET Wiki

A Volunteer Support Function (VSF) is a functional area under which volunteers carry out their responsibilities. Each VSF is broken into position assignments. VSF 05.01 is the position assigned to NET Team Leaders (NET TL). TLs are Blue Skies volunteer leaders, as distinguished from Incident Team Leaders (ITLs). However, a TL can, and often does, simultaneously accept responsibilities as their team's ITL.


Summary

NET volunteers are organized into teams and every team is required to have a Team Leader. A Team Leader is a coach, convener, and community organizer. Team Leaders interface directly with, and represent their community to, PBEM staff. They may also act as the team's "resident trainer", though that responsibility can be delegated to others on the team. In short, Team Leaders prepare and develop their Team Members towards conducting operations in their community immediately following a disaster.

The guidelines for Team Leader election or appointment appear in the NETwiki section titled Volunteer Leadership. NET Team Leader is also the only PBEM volunteer position with their own section of Portland City Code: Chapter 3.124.090.

Blue Skies/Grey Skies Summary
During Blue Skies, these volunteers... During Grey Skies, these volunteers...
...are responsible for the organization, ongoing training, communication with and operational safety of the NET members assigned to their teams. ..have no assigned role. However, may shift into the role of the Team's Incident Team Leader (ITL).

Related Volunteer Positions

VSF 05.02: NET Volunteer

VSF 05.03: Incident Team Leader

Responsibilities

  • Convening a team meeting at least once every three months (virtual or in person).
  • Attend no fewer than two Team Leader meetings each calendar year, if regularly offered by PBEM.
  • Serving as the team's liaison to PBEM and Portland Fire & Rescue, particularly to the NET's local fire station.
  • Leading NET volunteer recruitment for his/her team, particularly to populations underserved by the NET program.
  • Managing team dynamics and resolving conflict between team volunteers as needed.
  • Providing PBEM staff with program feedback and recommendations.
  • Leading their team through the creation and maintenance of a Team Operations Plan.
  • Ensuring that their team is prepared for a disaster by reviewing deployment/field operations plans, and inspecting NET volunteer equipment to verify that minimum PPE requirements are met.
  • Ensuring that NET volunteers are managing their online volunteer profiles (e.g. keeping contact information and personal information current) and logging service hours into PBEM's volunteer management system.
  • Sending meeting attendance and minutes to PBEM staff, or delegating to another volunteer to do so.
  • Informing PBEM staff and their team if leaving Portland for more than a week and appointing an Assistant Team Leader as the team contact during the absence.
  • Participate in scheduled training, drills, and activation exercises to maintain operational competence.
  • Represent PBEM professionally and follow safety and operational guidelines at all times.
  • Log all volunteer hours.
Position ID VSF 05.01: NET Team Leader
Mission Area Preparedness Response Recovery
Lead Agency Portland Bureau of Emergency Management
Active NET Required? No
Structure Describes the position describes span of control and chain of command for the volunteer position.
Relevant Knowledge, Skills, Abilities A list of ideal qualities and knowledge that a candidate for the volunteer position possesses. However, the purpose of listing them is to give volunteers a better idea of the expectations associated with the role. They are not intended as prescriptive.
Licenses and Certifications Any licenses or certifications required OR recommended for this volunteer position.
Currency "Currency" means how often they need to renew training or certifications, and/or contact with their team or team leader. In other words, indicates how often a volunteer must renew training and/or knowledge in order to be deployable in this volunteer position. All position descriptions should also include:

Required to complete a criminal background check at PBEM's expense every three years."

Physical Requirements More detailed knowledge on the physical expectations associated with completing the position's key responsibilities.
Task Book If a task book is available for this volunteer position, it will be linked here. Not every position has a task book.
PPE and Recommended Equipment Any required personal protective equipment (PPE) associated with deploying in this volunteer position, and any relevant equipment that facilitates completing volunteer responsibilities.
Forms Forms that a volunteer in the position should be familiar with and know how to complete.
Updated Indicates by date the last time anything in the position description was changed.
Released Indicates by date when the position was first released and published.

Training for VSF XX.XX.XX: XXXXXXXXX

Important note: ONLY the trainings listed as REQUIRED are required! Optional training and supplemental resources are presented as a path for a volunteer to increase their knowledge and confidence carrying out their volunteer responsibilities. However, no volunteer's Active status depends on completing training marked as "Optional" or "Supplemental". For more information, please visit the article on Position Descriptions: Training Section.

Training or Resource Type Delivery Duration Learning Objective
Required
Optional

VSF XX.XX.XX: XXXXXXXXX Knowledge Base

File/Resource Description Author Publish Date
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