VSF 15: Volunteer/Donations Management: Difference between revisions

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[[Media:2013.05.29.Spontaneous Volunteer Management Plan.pdf|2013.05.29.Spontaneous Volunteer Management Plan]]
[[Media:2013.05.29.Spontaneous Volunteer Management Plan.pdf|2013.05.29.Spontaneous Volunteer Management Plan]]


=== VSF 14.01.01: BEECN Volunteer Knowledge Base ===
=== VSF 15: Volunteer and Donations Management Knowledge Base ===
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!Publish Date
!Publish Date
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|[[Main_Page#SECTION_800:_Basic_Earthquake_Emergency_Communication_Nodes_(BEECN)|BEECN Guidelines]]
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|The BEECN Guidelines is the "blueprint" for the BEECN program and covers the nuances of program policies. A regular BEECN volunteer doesn't need to know the Guidelines to carry out their responsibilities, but reviewing them will enhance knowledge and provide a more complete picture of the program.
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|PBEM
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|2017.10.03
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|[[Recommended Video Content|BEECN video content]]
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|Video content relevant to BEECN volunteer responsibilities.
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|PBEM
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| -
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|[https://portlandnet.tumblr.com/tagged/beecn BEECN on Tumblr]
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|Media articles tagged as relevant to BEECN volunteer responsibilities.
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|PBEM
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| -
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|[https://www.portland.gov/pbem/documents/basic-emergency-operations-plan-beop-2016/download Portland Basic Emergency Operations Plan (BEOP)]
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|The BEOP is the framework that governs how the City of Portland responds in the aftermath of a major disaster. Being familiar with it can provide BEECN volunteers with heightened situational awareness.
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|PBEM
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|2016.02.15
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|[https://seattleemergencyhubs.org/ Seattle Emergency Hubs]
|One of the programs that BEECN was based on. Summary videos are [https://youtu.be/bTg2plSt1NY HERE] and [https://youtu.be/icXq279CmXs HERE].
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|2014
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|[https://english.elpais.com/society/2025-05-06/hollywoods-big-lie-about-disasters-in-crises-like-spains-blackout-the-natural-reaction-is-generosity-not-panic.html Hollywood’s big lie about disasters: In crises like Spain’s blackout, the natural reaction is generosity, not panic]
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|Case study reflecting that survivors are more inclined to help other survivors in a disaster, countering assumptions that people behave badly towards each other.
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|Javier Salas / [https://english.elpais.com/ El Pais]
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|2025.05.06
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|[https://www.pps.org/article/where-we-go-when-everything-breaks-placemaking-lessons-from-ashevilles-recovery Where We Go When Everything Breaks: Placemaking Lessons from Asheville's Recovery]
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|Case study about how usual social spaces become key to disaster recovery, which is a principle idea behind BEECN.
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|Project for Public Spaces/Ryan Smolar
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|2025.05.16
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|[https://www.commentary.org/articles/james-meigs/elite-panic-vs-the-resilient-populace/ Elite Panic vs. the Resilient Populace]
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|Focus on the 1964 Alaska earthquake and the emergent volunteers who came together and helped people. Noted because BEECNs may become gathering points of spontaneous volunteers who want assignments.
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|James B. Meigs for [https://www.commentary.org/ Commentary Magazine]
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|2020.05.01
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Revision as of 08:58, 9 April 2026

UNDER CONSTRUCTION

  • Links
    • Managing Spontaneous Volunteers in Times of Disasters – The Synergy of Structure and Good Intentions: https://www.fema.gov/pdf/donations/ManagingSpontaneousVolunteers.pdf
    • When Disaster Strikes...How to Donate or Volunteer Successfully!: https://www.fema.gov/pdf/donations/when_disaster_strikes.pdf
    • PBEM Video on SUVs: https://portlandnet.tumblr.com/post/660650922841686016/management-of-spontaneous-unaffiliated-volunteers
    • Hawai'i Community Foundation - Maui Strong article on their phased approach to disbursing aid: https://www.hawaiinewsnow.com/2023/11/15/executive-overseeing-150m-maui-strong-fund-defends-phased-approach-disbursing-aid/
    • WA Point of Distribution Guide – Site selection tool: https://mil.wa.gov/asset/5ba4212df38c7 (could be useful for assessing donation reception sites)
    • PBEM NET SUV video: https://vimeo.com/593125021
    • PBEM NET SUV intake: https://bit.ly/4853Sq0
    • Value of volunteer hour: https://independentsector.org/resource/value-of-volunteer-time/
    • Donated Resources to offset the jurisdiction’s cost-share for federally declared public assistance disasters - Page 88 of the Public Assistance Program and Policy Guide V4: https://www.fema.gov/sites/default/files/documents/fema_pappg-v4-updated-links_policy_6-1-2020.pdf
    • "Managing Liability in CERT Programs": https://www.ready.gov/sites/default/files/2021-04/CERT_Liability_Guide%20v2.pdf
    • Non-profit of Oregon: https://nonprofitoregon.org/ (really great support for non-profits, even for COADs and LTRGs to understand best practices for handling donations/funds/etc)
    • Homeland Security Digital Library: https://www.hsdl.org/c/ (search for “volunteer and donation” to pull up example plans)
  • Videos regarding why cash is best and the cost to moving physical donations:
    • Adam Knows Everything – Why You Shouldn’t Donate Canned Food to Charities: https://www.youtube.com/watch?v=XbYInILDj6Q (showed in class)
    • Why Cash is Best for Disaster Relief (CIDI): https://www.youtube.com/watch?v=L0MjTDpxxIQ (did not show in class)
    • Why Cash is Best (CIDI) https://www.cidi.org/how-to-help/why-cash-is-best/ (did not show in class)
  • Plan Examples and Guidebooks
    • Hamilton County Volunteer and Donations Management Plan (Shown in class): https://www.hamiltoncounty.in.gov/DocumentCenter/View/17889/2022-HCEM-Volunteer-and-Donations-Management-Plan-PDF
    • Michigan – Local Disaster Logistics and Donations Management Planning Handbook (shown in class): https://www.michigan.gov/-/media/Project/Websites/msp/EMHSD/documents/Local_Disaster_Logistics_and_Donations_Management_Planning_Handbook__Pub_107a__Stakeholder_Review_Dr.doc?rev=e04998bf93374a82b1b9551307ba0e80
    • Stillwater NY Donations Management Taskforce: https://stillwaterny.org/wp-content/uploads/2017/10/Donations-Management-Task-Force.pdf
    • Puget Sound Region – Volunteer and Donations Management Toolkit: https://mil.wa.gov/asset/5ba4214c4c839
    • Minnesota HSEM - Local Volunteer and Donation Management Guidebook: https://dps.mn.gov/divisions/hsem/emergency-managers-resources/Documents/2022-local-volunteer-donation-management-guidebook.pdf
    • State of Oregon Emergency Operations Plan – ESF16 Volunteers and Donations Annex: https://www.oregon.gov/oem/Documents/OR_EOP_ESF_16_Volunteers_Donations.pdf
  • Attached you will find the following:
    • DRAFT ACS MOU: This is simply to serve as an example of an MOU. This one is from Adventist Community Services to a state emergency management agency regarding state level coordination of donations management
    • ORVID and OCS Overview
    • Message Map Template
    • Local Annex Review Checklist


Text Source: New Zealand guidance

2014.07. .Puget Sound Volunteer and Donations Management Toolkit

2013.05.29.Spontaneous Volunteer Management Plan

VSF 15: Volunteer and Donations Management Knowledge Base

File/Resource Description Author Publish Date
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