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JOB AID: Event VCC Lead: Difference between revisions
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== VCC Timeline == | == VCC Timeline == | ||
As a general rule, the VCC will be busiest just before and just after the event. VCC staff should plan accordingly. | As a general rule, the VCC will be busiest '''''just before and just after''''' the event. VCC staff should plan accordingly. | ||
# '''VCC | # '''VCC setup:''' Setup should take place no later than 30 minutes before Parade Guide check-in time. Note, however, that many volunteers are likely to arrive early. This could mean you have no pause between setup and volunteer check-in. Also, use this period to assign VCC call signs to VCC staff if they'll be on radio (e.g. VCC 1, VCC 2, etc). | ||
# '''Volunteer check-in:''' Depending on the size of the event, the check-in period should take about a half hour as well. Depending on the event, check-ins may take place in person or remotely (e.g. over radio or phone from a pre-assigned post). When volunteers check in in person, distribute any copies of the Ops Plan and maps, and confirm communications information such as the volunteer's cell phone number and radio channel. | # '''Volunteer check-in:''' Depending on the size of the event, the check-in period should take about a half hour as well. Depending on the event, check-ins may take place in person or remotely (e.g. over radio or phone from a pre-assigned post). When volunteers check in in person, distribute any copies of the Ops Plan and maps, and confirm communications information such as the volunteer's cell phone number and radio channel. | ||
# '''Event period:''' | # '''Event period:''' Generally, this is a relatively slow time and a good opportunity to take a break, eat food, consolidate notes, etc. It is also good practice to use this time to check in with volunteers over radio to see how they're doing. | ||
# '''Volunteer check-out:''' If the event is a parade, try to schedule rolling check-outs (having volunteers close their posts as the tail of the parade goes by) to make check-outs less chaotic and confusing. We let volunteers check out remotely over radio or phone if they have nothing that needs to be returned to the VCC. It's important to make sure ALL volunteers confirm check out, for as many as possible. | |||
# '''VCC breakdown:''' Once all volunteers are checked out, break down and load VCC equipment and head back to the ECC. | |||
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