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Affiliated Team Volunteers (ATVs): Difference between revisions
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An Affiliated Team Volunteer ("ATV") is a volunteer who associates with and is assigned to a Neighborhood Emergency Team (NET) but does not possess full "Active" NET volunteer status. <span style="background:#FFFF00">'''They are not deployed or indemnified by the City of Portland,'''</span> though they have a profile in the NET volunteer database. ATVs appear on NET rosters | '''An Affiliated Team Volunteer ("ATV") is a volunteer who associates with and is assigned to a Neighborhood Emergency Team (NET) but does not possess full "Active" NET volunteer status.''' <span style="background:#FFFF00">'''They are not deployed or indemnified by the City of Portland,'''</span> though they have a profile in the NET volunteer database. ATVs appear on NET rosters ''only'' as prospective resources for an earthquake response. They are not required to log volunteer hours (though encouraged to do so) or meet the [[Minimum Service Contribution (MSC)|Minimum Service Contribution]]. | ||
Volunteers join their local NET as ATVs from being either: | Volunteers join their local NET as ATVs from being either: | ||
# An active NET who wishes to step back their involvement but not leave the | # An active NET who wishes to step back their involvement but not leave the program entirely; or, | ||
# A neighbor who resides in a NET's Service Area and wants to help the team, but has not completed Basic NET training. | # A neighbor who resides in a NET's Service Area and wants to help the team, but has not completed Basic NET training and may have no intention of doing so. | ||
ATVs are envisioned as neighborhood-local volunteer resources to '''''supplement''''' a NET team in the aftermath of an earthquake. They appear on NET team rosters only for earthquake response frameworks, and fall under the response structure of their NET. The Team Leader of the NET in their neighborhood, therefore, is also their Team Leader. | ATVs are envisioned as neighborhood-local volunteer resources to '''''supplement''''' a NET team in the aftermath of an earthquake. They appear on NET team rosters only for earthquake response frameworks, and fall under the response structure of their NET. The Team Leader of the NET in their neighborhood, therefore, is also their Team Leader. | ||
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# '''A volunteer in ATV status is not indemnified by the City of Portland.''' However, [https://www.oregonlegislature.gov/bills_laws/ors/ors030.html Good Samaritan laws] still apply. | # '''A volunteer in ATV status is not indemnified by the City of Portland.''' However, [https://www.oregonlegislature.gov/bills_laws/ors/ors030.html Good Samaritan laws] still apply. | ||
# The '''PBEM Volunteer [[PBEM Volunteer Code of Conduct|Code of Conduct]] applies to ATVs''' when participating in any volunteer activities. | |||
# '''A volunteer in ATV status is never deployed by the City of Portland.''' ATVs may opt to self deploy in the event of an earthquake. | # '''A volunteer in ATV status is never deployed by the City of Portland.''' ATVs may opt to self deploy in the event of an earthquake. | ||
# | # '''An ATV ''must'' be affiliated with a Neighborhood Emergency Team''' and named on the team roster. | ||
# '''ATVs are not required to attend team meetings or to log hours,''' and their membership is not tied to fulfilling the annual [[Minimum Service Contribution (MSC)|Minimum Service Contribution]]. However, they can do these things if they wish and are encouraged to. | # '''ATVs are not required to attend team meetings or to log hours,''' and their membership is not tied to fulfilling the annual [[Minimum Service Contribution (MSC)|Minimum Service Contribution]]. However, they can do these things if they wish and are encouraged to. | ||
# '''ATVs are required to confirm their status with their Team Leader''' at least | # '''ATVs are required to confirm their status with their Team Leader''' at least twice a year, and any time the Team Leader conducts a review of the team's roster. Team Leaders will have access to the communication information of ATVs on their team. | ||
# '''The assigned role ([[Volunteer Support Functions Introduction and Directory|VSF]]) of an ATV is tied only to a NET's earthquake response plan.''' ATVs are envisioned assisting only in the aftermath of an earthquake. ATVs should be familiar with the latest edition of their NET's earthquake response framework. | # '''The assigned role ([[Volunteer Support Functions Introduction and Directory|VSF]]) of an ATV is tied only to a NET's earthquake response plan.''' ATVs are envisioned assisting only in the aftermath of an earthquake. ATVs should be familiar with the latest edition of their NET's earthquake response framework. | ||
# '''All ATVs declare a [[Volunteer Support Functions Introduction and Directory|Volunteer Support Function]] position appropriate for a non-NET volunteer.''' This declaration is made to their Team Leader and it appears on the earthquake response plan. | # '''All ATVs declare a [[Volunteer Support Functions Introduction and Directory|Volunteer Support Function]] position appropriate for a non-NET volunteer.''' This declaration is made to their Team Leader and it appears on the earthquake response plan. | ||
# '''ATVs are tracked in the NET Volunteer database (as ATVs).''' This reporting is important for PBEM in assessing earthquake readiness. | # '''ATVs are tracked in the NET Volunteer database (as ATVs).''' This reporting is important for PBEM in assessing neighborhood earthquake readiness. | ||
# '''ATVs are subscribed to ATV volunteer communications (such as occasional bulletins).''' Because of the way | # '''ATVs are subscribed to ATV volunteer communications (such as occasional bulletins).''' Because of the way PBEM's volunteer database is designed, an active ATV cannot opt out of email communications, but PBEM tries to keep them infrequent. Communications will include training opportunities for ATVs. | ||
# '''ATVs are permitted access to low risk NET advanced trainings''' if seats remain after they are offered to NETs. Occasionally, ATVs receive priority access to advanced training seats for training in their chosen VSF. | # '''ATVs are permitted access to low risk NET advanced trainings''' if seats remain after they are offered to NETs. Occasionally, ATVs receive priority access to advanced training seats for training in their chosen VSF. | ||
# At present, '''ATVs are not badged for their role as an ATV or issued NET PPE.''' Those policies may change in the future. There are also some exceptions. For example, BEECN ATVs and HAM radio operator ATVs are issued NET badges because they have blue skies roles that require special access. Otherwise, ATVs should either acquire their own PPE or arrange with their Team Leader to receive it in the event of an activation. | # At present, '''ATVs are not badged for their role as an ATV or issued NET PPE.''' Those policies may change in the future. There are also some exceptions. For example, BEECN ATVs and HAM radio operator ATVs are issued NET badges because they have blue skies roles that require special access. Otherwise, ATVs should either acquire their own PPE or arrange with their Team Leader to receive it from the team cache in the event of an activation. | ||
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=== For former Active NET volunteers === | === For former Active NET volunteers === | ||
A NET volunteer may opt to downshift from Active NET status to ATV status. Many NET volunteers consider this move for personal reasons that impact their availability (don't have as much time as they used to, health concerns, etc). Going to ATV status is available as a medial point between full Active status and withdrawing from the program entirely. In this case, the volunteer can re-activate at any point in the future. | A NET volunteer may opt to downshift from Active NET status to ATV status. Many NET volunteers consider this move for personal reasons that impact their availability (e.g. don't have as much time as they used to, health concerns, etc). Going to ATV status is available as a medial point between full Active status and withdrawing from the program entirely. In this case, the volunteer can re-activate at any point in the future. | ||
A NET wishing to move to ATV status should take the following actions: | A NET wishing to move to ATV status should take the following actions: | ||
# '''Inform the NET Team Leader:''' The NET should first inform their TL that they plan to downshift to ATV status | # '''Inform the NET Team Leader:''' The NET should first inform their TL that they plan to downshift to ATV status and what their declared VSF will be. The change should be reflected in the TL's team roster and earthquake response framework. | ||
# '''Inform PBEM:''' Next, the volunteer must email net@portlandoregon.gov to report the change in status and the declared VSF. PBEM will update the volunteer database accordingly. | # '''Inform PBEM:''' Next, the volunteer must email [mailto:Net@portlandoregon.gov net@portlandoregon.gov] to report the change in status and the declared VSF. PBEM will update the volunteer database accordingly. | ||
# If the volunteer wishes to return to Active status, they follow the steps above in reverse. Depending on the length of their absence from Active status, they may need a renewed [[Criminal Background|background check]] and ID. | # If the volunteer wishes to return to Active status, they follow the steps above in reverse. Depending on the length of their absence from Active status, they may need a renewed [[Criminal Background|background check]] and ID. | ||
# They may hang on to their NET vest, hard hat, and ID if they wish. Otherwise, they should shred their ID and turn their PPE | # They may hang on to their NET vest, hard hat, and ID if they wish. Otherwise, they should shred their ID and turn in their PPE to their Team Leader for storage in the Team's equipment cache. | ||
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# '''Confirm with their Team Leader that they can join the local NET roster.''' They should work with their Team Leader to decide on a VSF, encourage them to prepare their household for a disaster, and share the team's earthquake response framework with them. The Team Leader should also identify what training the ATV will need in order to be successful in their VSF role. | # '''Confirm with their Team Leader that they can join the local NET roster.''' They should work with their Team Leader to decide on a VSF, encourage them to prepare their household for a disaster, and share the team's earthquake response framework with them. The Team Leader should also identify what training the ATV will need in order to be successful in their VSF role. | ||
# '''Complete the online ATV application | # '''Complete the online ATV application [https://app.betterimpact.com/Application?OrganizationGuid=5c003f3a-8d04-4cdf-b8c0-41627fea7871&ApplicationFormNumber=1 HERE].''' They should use the form on the left side for a new application. | ||
# '''Contact PBEM:''' Once the application is complete, the Team Leader (''not'' the ATV) should email [mailto:net@portlandoregon.gov net@portlandoregon.gov] and make PBEM staff aware of the application so that it can be adjusted to ATV status (otherwise, they'll remain in a status limbo). PBEM staff will send a reply confirming the activation of the ATV and their chosen VSF. | # '''Contact PBEM:''' Once the application is complete, the Team Leader (''not'' the ATV) should email [mailto:net@portlandoregon.gov net@portlandoregon.gov] and make PBEM staff aware of the application so that it can be adjusted to ATV status (otherwise, they'll remain in a status limbo). PBEM staff will send a reply confirming the activation of the ATV and their chosen VSF. | ||
#'''Complete a criminal background check:''' ATVs are subject to [[Criminal Background|criminal background checks]] and follow the same policies here as NET volunteers. As with NETs, this is done at PBEM expense and the ATV will be contacted by PBEM to complete the process. | #'''Complete a criminal background check:''' ATVs are subject to [[Criminal Background|criminal background checks]] and follow the same policies here as NET volunteers. As with NETs, this is done at PBEM expense and the ATV will be contacted by PBEM to complete the process. | ||
#'''Team orientation:''' The ATV should expect an orientation to their team from the Team Leader. This may be done in the form of a one-on-one meeting or at a team meeting. Topics should include (but are not limited to): | #'''Team orientation:''' The ATV should expect an orientation to their team from the Team Leader. This may be done in the form of a one-on-one meeting or at a team meeting. Topics should include (but are not limited to): | ||
#*The Team's Earthquake Response Framework and the ATV's place in it; | #*The Team's Earthquake Response Framework and the ATV's place in it; | ||
#*Information about optional team meetings | #*Information about optional team meetings; | ||
#*Why it's important to log hours; | #*Why it's important to log hours; | ||
#*How to get further training on their VSF of choice. | #*How to get further training on their VSF of choice. | ||
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== ATV Termination of Service == | == ATV Termination of Service == | ||
An ATV who has not responded to direct communications from their Team Leader will be assumed as terminating their service. They will be removed from the NET database and the team's roster. | |||
Preferably, an ATV will inform their Team Leader and/or PBEM that they intend to separate from the program and terminate their service. Once PBEM is informed, their volunteer record will be removed and they should expect all further communications from PBEM to cease. They may rejoin at any time. | |||
== ATV Program History == | == ATV Program History == | ||
