PBEM CPT Data Catalog
WHAT do PBEM Volunteers Do?
Count of Basic NET Classes
Type: Output, Measurement
Dashboard Locations: TBA
Available date range: Q2 1994 - present
Description: This is a count of each Basic NET class completed.
Source: The records for this measurement go back to the first class in 1994, via hard copy attendance sheets (and later, MS Excel-based tracking sheets and scans of dated sign in sheets). The information is currently tracked and stored on PBEM CPT Activities/B.) Training TRACKER and viewable as a filter.
Update procedure: Every time a Basic NET class is completed, it should be inputted to PBEM CPT Activities/B.) Training TRACKER. That should prompt datasheets and dashboards to update automatically. The SmartSheet formula governing data retrieval on the datasheets is:
=COUNTIFS({TRNTRACKeventtype}, "Basic NET Training", {TRNTCKRquarter}, CONTAINS(Year@row, @cell))
Count of Basic NET Graduates per Class
Type: Output, Measurement
Dashboard Locations: TBA
Available date range: Q2 1994 - present
Description: This is a count of the number of volunteers who graduate from each Basic NET class; it does not include the volunteers in the class who did not graduate.
Source: The records for this measurement go back to the first class in 1994, via hard copy attendance sheets (and later, MS Excel-based tracking sheets and scans of dated sign in sheets). The information is currently tracked and stored on PBEM CPT Activities/B.) Training TRACKER and viewable as a filter.
Update procedure: Every time a Basic NET class is completed, it should be inputted to PBEM CPT Activities/B.) Training TRACKER. That should prompt datasheets and dashboards to update automatically. The SmartSheet formula governing data retrieval on the datasheets is:
=SUMIFS({TRNTRCKRcompleted}, {TRNTRACKeventtype}, "Basic NET Training", {TRNTCKRquarter}, CONTAINS(Year@row, @cell))
Sum of Volunteer Hours Logged as Basic NET Training
Type: Output, Measurement
Dashboard Locations: TBA
Available date range: Q1 2013 - present
Description: This is the sum of all hours logged by volunteers in Basic NET Training activities. In quarterly data pulls, Basic NET Training activities may be labeled as:
| Refresher training |
| Mandatory reporter for child and elder abuse |
| Independent study (associated with Basic NET Training) |
| Unit 8 |
| Unit 9 |
Source: Volunteers initially logged BNT hours when the Volgistics system was available starting in 2013, and continued when PBEM switched over to MyImpact. BNT hours are often underreported (particularly in earlier years) because new recruits are getting acclimated to using software they haven't used before.
Update procedure: Added to datasheets manually from quarterly data pulls out of MIP: Hours by Activity.
Inputs: Spent, broken out by grant/general fund + equity spend
Active Teams
Unidos breakout
Advanced NET/Exercises
- ADV TR events
- ADV TR Seats
- ADV TR hours
Deployment Hours/Service Hours (breakout?)
- Deployment events, breakout by cause
Community Engagement
- Speakers Bureau volunteers
- Speakers Bureau requests/fulfillment
- Engagement hours
- Community events by District
WHO are the PBEM volunteers?
Race/Ethnicity
- % ID as person of color
- Further breakdown into ethnicity
- Gender (male/female/gender expansive)
- Avg volunteer age
- Disabilities
Hours Categories
These are hours reports that come from MIP. The reports are taken quarterly and reflect when a volunteer reports, not necessarily when the activity took place (which is why, for example, you might see BNT hours logged in a quarter where there was no Basic NET class).
Advanced NET Training/Exercises
- Zoom trainings/lectures
- Conferences
- Basic BEECN training (basic training for a VSF is advanced training)
- Serving as a survivor actor
Deployment Hours/Program Service
Basic criteria: hours logged by NETs that are paraprofessional activities.
- NET Meetings
- Event planning meetings (e.g. CDE or NETcamp planning meetings)
- Moulage
- TSA K-9 Decoy
- Clearing storm drains
- Instruction
- BEECN or radio maintenance
- Friends of Portland NET activities
- Wiki work
- Team Leader responsibilities
- Anniversary parties
Community Engagement
Hours logged only for public facing events, including trainings for community groups.
