VSF 14.01.03: BEECN District Coordinator: Difference between revisions

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File:VSF 14 Public Information.emblem.png|'''''VSF icon'''''
File:Communications Lifeline.png|'''''FEMA [https://www.fema.gov/emergency-managers/practitioners/lifelines Community Lifeline] icon'''''
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A [[Volunteer Support Functions Introduction and Directory|Volunteer Support Function (VSF)]] is a functional area under which volunteers carry out their responsibilities. Each VSF is broken into position assignments. VSF 14.01.02 is the position assigned to BEECN volunteer coordinators.
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=== Summary ===
[https://www.portland.gov/beecn BEECN] volunteers operate in organized cohorts, perform regular equipment checks, participate in drills, and deploy communication nodes (BEECNs) 24–48 hours after a major earthquake. A BEECN Coordinator is responsible for organizing and leading the volunteers assigned to a single BEECN resource (a BEECN cache or a fire station), as well as planning response operations. This is a Blue Skies volunteer position; the position does not carry into response.
 
A Basic Earthquake Emergency Communication Node (BEECN) Volunteer plays a vital role in disaster response by establishing communication between neighborhoods and Portland’s [[PBEM Emergency Operations Center (EOC)|Emergency Operations Center]] (EOC) in the aftermath of a major earthquake. Volunteers assist at designated BEECN sites to relay critical information, such as scene stabilization information, emergency requests, and damage reports, using durable communication systems.
 
BEECN Volunteers are the only PBEM volunteers who can be a NET volunteer '''''or''''' an [[Affiliated Team Volunteers (ATVs)|ATV]] but are [[Indemnification|indemnified]] by the City of Portland either way.
{| class="wikitable" style="width: 50%"
|+
! colspan="2" style="background-color:white;" |[[Frequently Used Acronyms#Frequently Used Technical Terms in NET|<big>Blue Skies/Grey Skies Summary</big>]]
|-
|style="width: 50%; text-align: center; background-color:deepskyblue;"|'''During Blue Skies, these volunteers...'''
|style="width: 50%; text-align: center; background-color:gray; color:white;"|'''During Grey Skies, these volunteers...'''
|-
|style="background-color:skyblue; padding:15px;"|...stay in regular contact with all the other BEECN volunteers assigned to the cache or fire station and organize them to participate in BEECN exercises and inventories.
 
|style="background-color:lightgray; padding:15px;"|...will act as a volunteer in position [[VSF 14.01.01: BEECN Volunteer]] if they choose to, and plan to, deploy.
|}
 
=== Responsibilities ===
 
* Use contact information provided by PBEM to keep other volunteers assigned to the BEECN resource organized as a team.
* Lead BEECN volunteers in the cohort through completion and maintenance of their BEECN Response Framework. The BEECN Coordinator also communicates with PBEM staff about the BEECN Response Framework.
* Schedule regular activities around the BEECN, such as equipment checks and inventories.
* Encourage BEECN volunteers to participate in regular exercises.
* Represent PBEM professionally.
* Log all volunteer hours (your own; not your team's).
 
{|class="wikitable" style="width: 50%"
|-
|style="background: #13135a; color: white" width="105px"|'''Position ID''' <sup>'''[[PBEM Volunteer Position Descriptions#Position ID|※]]'''</sup>
|style="text-align: center; background: #13135a; color: white"|<big>'''VSF 14.01.02: BEECN Coordinator'''</big>
|}
{| class="wikitable" style="width: 50%; "
|+
|style="background: #13135a; color: white" width="25%" |'''Mission Area <sup>[[PBEM Volunteer Position Descriptions#Cycle Position|※]]</sup>'''
|style="text-align: center; background: firebrick; color: white" width="25%"|'''<big>Preparedness</big>'''
|style="text-align: center; background: darkgray; color: gainsboro" width="25%"|'''<big>Response</big>'''
|style="text-align: center; background: darkgray; color: gainsboro" width="25%"|'''<big>Recovery</big>'''
|}
{| class="wikitable" style="width: 50%"
|-
|style="background: #13135a; color: white" width="105px"|'''Lead Agency''' <sup>'''[[PBEM Volunteer Position Descriptions#Lead Agency|※]]'''</sup>
|style="background: white; padding: 10px"|Portland Bureau of Emergency Management
|-
|style="background: #13135a; color: white" width="105px"|'''Active NET Required?''' <sup>'''[[PBEM Volunteer Position Descriptions#Active NET Required?|※]]'''</sup>
|style="padding: 10px"|No; this position is available to [[Affiliated Team Volunteers (ATVs)|ATVs]].
|-
|style="background: #13135a; color: white" width="105px"|'''Structure''' <sup>'''[[PBEM Volunteer Position Descriptions#Structure|※]]'''</sup>
|style="background: white; padding: 10px"|During Blue Skies, BEECN volunteers report to the BEECN Coordinator in charge of their cohort. BEECN Coordinators relay questions and concerns to PBEM staff, preferably via [mailto:beecn@portlandoregon.gov BEECN@portlandoregon.gov].
|-
|style="background: #13135a; color: white" width="105px"|'''Relevant Knowledge, Skills, Abilities''' <sup>'''[[PBEM Volunteer Position Descriptions#Relevant Knowledge, Skills, Abilities|※]]'''</sup>
|style="padding: 10px"|Ability to organize and lead small groups. Ability to form meeting agendas and manage meetings of small groups of people (online or in person).
|-
|style="background: #13135a; color: white" width="105px"|'''Licenses and Certifications''' <sup>'''[[PBEM Volunteer Position Descriptions#Licenses and Certifications|※]]'''</sup>
|style="background: white; padding: 10px"|None required.
|-
|style="background: #13135a; color: white" width="105px"|'''Currency''' <sup>'''[[PBEM Volunteer Position Descriptions#Currency|※]]'''</sup>
|style="padding: 10px"|BEECN volunteers must be in touch with their BEECN Coordinator and appear on the roster of their BEECN Response Framework. They should also participate in BEECN inventories and exercises as their time allows. Because all BEECN volunteers are indemnified, they '''''are''''' '''''required''''' to log their hours but '''''not''''' required to meet the [[Minimum Service Contribution (MSC)|Minimum Service Contribution (MRC)]] unless they are also a NET volunteer. The BEECN Coordinator should organize cohort members to participate regularly in the BEECN program and make sure they log their volunteer hours.
BEECN Volunteers are required to complete a [[Criminal Background|criminal background check]] at the same frequency as NET volunteers.
|-
|style="background: #13135a; color: white" width="105px"|'''Physical Requirements''' <sup>'''[[PBEM Volunteer Position Descriptions#Physical Requirements|※]]'''</sup>
|style="background: white; padding: 10px"|None.
|-
|style="background: #13135a; color: white" width="105px"|'''Task Book''' <sup>'''[[PBEM Volunteer Position Descriptions#Task Book|※]]'''</sup>
|style="padding: 10px"|None at this time.
|-
|style="background: #13135a; color: white" width="105px"|'''PPE and Recommended Equipment''' <sup>'''[[PBEM Volunteer Position Descriptions#PPE and Recommended Equipment|※]]'''</sup>
|style="background: white; padding: 10px"|'''PPE:''' As this is a Blue Skies position, no PPE is needed. However, if and when acting as a responding BEECN volunteer, an incumbent in this position should abide by the PPE rules indicated in [[VSF 14.01.01: BEECN Volunteer]].
'''Equipment:''' All the equipment a BEECN volunteer needs should be in their [[BEECN Caches|BEECN Cache]].
|-
|style="background: #13135a; color: white" width="105px"|'''Forms''' <sup>'''[[PBEM Volunteer Position Descriptions#Forms|※]]'''</sup>
|style="padding: 10px"|[[Operations at BEECN Sites#Deployment Planning: the BEECN Response Framework|BEECN Response Framework]]
|-
|style="background: #13135a; color: white" width="105px"|'''Updated''' <sup>'''[[PBEM Volunteer Position Descriptions#Updated|※]]'''</sup>
|style="background: white; padding: 10px"|2025.02.15 ''(version 1.0)''
|-
|style="background: #13135a; color: white" width="105px"|'''Released''' <sup>'''[[PBEM Volunteer Position Descriptions#Released|※]]'''</sup>
|style="padding: 10px"|2025.02.15
|}
 
=== Training for '''VSF 14.01.02: BEECN Coordinator''' ===
<mark>'''Important note: ONLY the trainings listed as REQUIRED are required!'''</mark> Optional training and supplemental resources are presented as a path for a volunteer to increase their knowledge and confidence carrying out their volunteer responsibilities. However, no volunteer's Active status depends on completing training marked as "Optional" or "Supplemental". For more information, please visit the article on [[PBEM Volunteer Position Descriptions#Training Section|Position Descriptions: Training Section]].
{| class="wikitable" style="width: 75%"
|+
!style="background: #13135a; color: white"|<big>Training or Resource</big>
!style="background: #13135a; color: white"|<big>Type</big>
!style="background: #13135a; color: white"|<big>Delivery</big>
!style="background: #13135a; color: white"|<big>Duration</big>
!style="background: #13135a; color: white"|<big>Learning Objective</big>
|-
|Basic BEECN Training
|style="background: #d35d30; color: white"|'''Required'''
|Online
|1.5 hours
|Summarizes BEECN Guidelines and prepares a new volunteer for working with their BEECN cohort.
|-
|[https://vimeo.com/923165829 Hours Logging Training]
|style="background: #d35d30; color: white"|'''Required'''
|Online
|1 minute
|For BEECN volunteers to learn how to log their service hours in their MyImpact profile.
|-
|[https://training.fema.gov/is/courseoverview.aspx?code=is-100.c&lang=en IS-100: Introduction to the Incident Command System]
|style="background: #e9ae97"|Optional
|Online
|2.0 hours
|Course describes the history, features and principles, and organizational structure of the Incident Command System. Knowing the basics of ICS can give BEECN volunteers context to the City's overall response effort.
|-
|[https://training.fema.gov/is/courseoverview.aspx?code=IS-242.c&lang=en IS-242: Effective Communication]
|style="background: #e9ae97"|Optional
|Online
|8.0 hours
|This course covers basic communication skills, how to communicate in an emergency, how to identify community-specific communication issues, using technology as a communication tool, and effective oral communication. Not every sub-topic in this course is relevant to the responsibilities of a BEECN volunteer.
|-
|[https://training.fema.gov/is/courseoverview.aspx?code=IS-2901&lang=en IS-2901: Introduction to Community Lifelines]
|style="background: #e9ae97"|Optional
|Online
|1.0 hours
|Introduces the FEMA Community Lifelines construct, an outcome-driven response structure used to achieve incident stabilization. PBEM uses Community Lifelines, and knowing them will help BEECN volunteers communicate more effectively with the EOC.
|-
|Basic NET or CERT (certification)
| style="background: #e9ae97" |Optional
|In-person
|24 hours
|Basic NET/CERT training provides more and varied disaster response skills and situational awareness to BEECN volunteers.
|-
|[[NET Team Leader Training Program|NET Leadership Curricula]]
|style="background: #f4d6cb" |Supplemental
|Online
|
|Supplemental leadership curricula for leading volunteers.
|-
|[https://www.portland.gov/pbem/documents/basic-emergency-operations-plan-beop-2016/download Portland Basic Emergency Operations Plan (BEOP)]
| style="background: #f4d6cb" |Supplemental
|Online
|N/A
|The BEOP is the framework that governs how the City of Portland responds in the aftermath of a major disaster. Being familiar with it can provide BEECN volunteers with heightened situational awareness.
|-
|[[Main_Page#SECTION_800:_Basic_Earthquake_Emergency_Communication_Nodes_(BEECN)|BEECN Guidelines]]
| style="background: #f4d6cb" |Supplemental
|Online
|N/A
|The BEECN Guidelines is the "blueprint" for the BEECN program and covers the nuances of program policies. A regular BEECN volunteer doesn't need to know the Guidelines to carry out their responsibilities, but reviewing them will enhance knowledge and provide a more complete picture of the program.
|-
|[https://portlandnet.tumblr.com/tagged/beecn BEECN on Tumblr]
| style="background: #f4d6cb" |Supplemental
|Online
|N/A
|Media articles tagged as relevant to BEECN volunteer responsibilities.
|-
|[[Recommended Video Content|BEECN video content]]
| style="background: #f4d6cb" |Supplemental
|Online
|N/A
|Video content relevant to BEECN volunteer responsibilities.
|}
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