Vendor Registration: Difference between revisions
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This page will provide step-by-step instructions for Instructors and other individuals to register as Vendors with the City of Portland to be paid for services. | |||
== '''1) Get yourself, or your company, into the City's Accounting records''' == | |||
This requires: | |||
# A completed W-9, signed by the appropriate party: https://www.irs.gov/pub/irs-pdf/fw9.pdf | |||
# A completed ACH form, signed by the appropriate party: https://volunteerpdx.net/images/4/45/ACH_form.ver_061322.pdf | |||
# Scan or photo of a cancelled/voided check, or a wire document from your company’s bank. | |||
This | Send all three forms electronically to [[Mailto:csprocurement@portlandoregon.gov?subject=PBEM vendor registration - Van Keuren|csprocurement@portlandoregon.gov]] to have them processed through our Central Accounting Department. This typically takes three-to-five business days. | ||
== '''2) Get yourself, or your company, into the City's Procurement records''' == | |||
This requires vendor registration into BuySpeed at https://procure.portlandoregon.gov/bso/ | |||
* Select the BLUE "Register" button on the top-right section of the website. You will need your Tax ID# and an e-mail address. | |||
* Please make sure that you complete the questions regarding Equal Opportunity Employment and Equal Benefits Operation. If eligible, this will qualify you as an EOE/EBO compliant vendor for the rest of the time you do business with the City. | |||
* A step-by-step guide is available [https://volunteerpdx.net/images/6/6b/Vendor_Instructions.pdf here]. | |||
== '''3) Set up tax license registration''' == | |||
You can either: | |||
* Register at: https://www.portlandoregon.gov/revenue/29320 Follow the link to "register a business" | |||
Or: | |||
* Contact the Tax License Division at the Office of Management and Finance Celita Holt, Tax Supervisor Phone: [[Tel:+15038652495|(503) 865.2495]] Email: [[Mailto:Celita.Holt@portlandoregon.gov?subject=Tax license setup|Celita.Holt@portlandoregon.gov]] | |||
== '''4) For Contracts/Purchase Orders over $10K, of if you provide services that require professional licensing:''' == | |||
''This does not apply to HSI Instructors.'' | |||
The City requires that you provide proof of the following insurance: | |||
* '''General Liability''' | |||
** City of Portland listed as certificate holder | |||
** Additional insured endorsement form CG2026 or a form with equivalent language | |||
** General Aggregate minimum of $2,000,000.00. | |||
* '''Automobile Insurance''' | |||
** City of Portland listed certificate holder | |||
** Combined Single Limit minimum of $1,000,000.00 | |||
** Umbrella or excess liability coverage of $2,000,000 | |||
* '''Worker’s Compensation''' | |||
** City of Portland listed as certificate holder | |||
