NET Incident Command System (ICS) Forms: Difference between revisions
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The most important forms to a NET are forms 1 through 4. Forms 5 through 8 supplement work at specific stations (e.g. radio, medical, logistics, etc). Any form filled out and no longer of use should be kept for handing in to PBEM. | The most important forms to a NET are forms 1 through 4. Forms 5 through 8 supplement work at specific stations (e.g. radio, medical, logistics, etc). Any form filled out and no longer of use should be kept for handing in to PBEM. | ||
Forms 1, 3, and 4 flow in a way that outlines an anticipated NET response (Figure 1). The first form, [ | Forms 1, 3, and 4 flow in a way that outlines an anticipated NET response (Figure 1). The first form, [[NET Incident Command System (ICS) Forms#NET Form 1: Damage Assessment Form|Damage Assessment]], is used by NET volunteers traveling to the NET Staging Area; volunteers record observed damage and other trouble spots along the way. | ||
Form 3, the [ | Form 3, the [[NET Incident Command System (ICS) Forms#NET Form 3: Team Leader Assignment Tracking|Team Leader Assignment Tracking Log]], acts as a “dashboard” for the Incident Team Leader. Working with his/her team, the ITL transfers any potential area of response from Damage Assessment forms collected from the team onto the Tracking Log. This tool thereby helps the ITL easily track each functional team deployed from the NET staging area. | ||
Form 4, the [ | Form 4, the [[NET Incident Command System (ICS) Forms#NET Form 4: Assignment Briefing|Assignment Briefing]], is filled out by the ITL when ready to deploy a functional team to respond to an item on the Tracking Log. On the front, the Assignment Log has spaces for giving the functional team the information they need to get to the scene quickly and safely. The functional team then records their response actions on the reverse side, and turn the form in to the ITL when they return to the NET Staging Area. The ITL reviews the reverse side, transferring relevant details to their Tracking Log. ITL then archives the Assignment Briefing with the Documentation Unit. | ||
=== When does the DAMM come into play? === | === When does the DAMM come into play? === | ||
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The Damage Assessment Form is the most essential form in a volunteer’s kit. A volunteer uses the form to record damage observed in a neighborhood (such as fires, utility hazards, structural damage, injuries and casualties, and available access) while moving through the area to the NET Staging Area. Upon arriving at the NET Staging Area, the volunteer turns the Damage Assessment Form in to the Incident Team Leader. The ITL then uses all the Damage Assessment Forms to prioritize plans and action items (reflected on [ | The Damage Assessment Form is the most essential form in a volunteer’s kit. A volunteer uses the form to record damage observed in a neighborhood (such as fires, utility hazards, structural damage, injuries and casualties, and available access) while moving through the area to the NET Staging Area. Upon arriving at the NET Staging Area, the volunteer turns the Damage Assessment Form in to the Incident Team Leader. The ITL then uses all the Damage Assessment Forms to prioritize plans and action items (reflected on [[NET Incident Command System (ICS) Forms#NET Form 4: Assignment Briefing|Form 4: Team Leader’s Assignment Tracking Log]]). | ||
Thanks to insight from drills and exercises, NET volunteers redesigned this form to support consolidation of information at staging areas and to facilitate more efficient radio communications. Those redesigns are represented below in Forms 1B-1, 1B-2, and 1C. Use of these versions of the forms are ''optional'' and to the discretion of an ITL. | Thanks to insight from drills and exercises, NET volunteers redesigned this form to support consolidation of information at staging areas and to facilitate more efficient radio communications. Those redesigns are represented below in Forms 1B-1, 1B-2, and 1C. Use of these versions of the forms are ''optional'' and to the discretion of an ITL. | ||
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Volunteers may use these versions as alternatives to [ | Volunteers may use these versions as alternatives to [[NET Incident Command System (ICS) Forms#NET Form 1: Damage Assessment Form|NET ICS Form 1: Damage Assessment]] if their Incident Team Leader approves. PBEM encourages NETs to test out the different versions of the forms in exercises. ITLs can direct teams to use 1B-1 or 1B-2 based on the type of search they are conducting or whether they are observing single-family buildings, apartments, or condominiums. | ||
'''NET Form 1B-1: Individual Situation Report by Category''' has a column tallying each type of damage and a column for recording the addresses where the damage was observed. This version may be an appropriate choice where there appears to be many cases of certain types of damage and the locations of such damage needs to be recorded quickly (e.g. flooding created by a leaking water main). | '''NET Form 1B-1: Individual Situation Report by Category''' has a column tallying each type of damage and a column for recording the addresses where the damage was observed. This version may be an appropriate choice where there appears to be many cases of certain types of damage and the locations of such damage needs to be recorded quickly (e.g. flooding created by a leaking water main). | ||
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<span style="background:#FFFF00">'''SUVs should sign in with NET Form 2a just as regular NET volunteers and ATVs do.'''</span> | <span style="background:#FFFF00">'''SUVs should sign in with NET Form 2a just as regular NET volunteers and ATVs do.'''</span> | ||
A space is provided for an [ | A space is provided for an [[NET Incident Command System (ICS) Forms#Tracking Numbers|Assignment Tracking Number]] if a volunteer is given a field assignment with a tracking number from [[NET Incident Command System (ICS) Forms#NET Form 4: Assignment Briefing|NET Form 4]]. If a volunteer works more than one assignment and the team uses tracking numbers for assignments, PBEM recommends checking a volunteer out of one assignment and then checking them in for the next assignment. | ||
A special note on check out times: '''please be sure that all volunteers check out!''' A volunteer who does not check out is effectively “missing” and unaccounted for, which can lead to wasted time and resources locating the volunteer. | A special note on check out times: '''please be sure that all volunteers check out!''' A volunteer who does not check out is effectively “missing” and unaccounted for, which can lead to wasted time and resources locating the volunteer. | ||
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When at a NET staging area, volunteers turn in their damage assessment forms (Form 1). The TL uses information from the collected assessment forms to make decisions on where to deploy resources. Form 3 summarizes and tracks where those resources go. | When at a NET staging area, volunteers turn in their damage assessment forms (Form 1). The TL uses information from the collected assessment forms to make decisions on where to deploy resources. Form 3 summarizes and tracks where those resources go. | ||
On the [[Media:Form 3.Assignment Tracking Log.filled.pdf|filled-out example]] of this form, note the two blanks circled in red; these are optional inputs. A tracking number may be assigned by a TL to an operation in order to associate that operation between forms. For example, a fire extinguisher may be checked out for operation 001. On the Equipment Inventory ([ | On the [[Media:Form 3.Assignment Tracking Log.filled.pdf|filled-out example]] of this form, note the two blanks circled in red; these are optional inputs. A tracking number may be assigned by a TL to an operation in order to associate that operation between forms. For example, a fire extinguisher may be checked out for operation 001. On the Equipment Inventory ([[NET Incident Command System (ICS) Forms#NET Form 7: Equipment Inventory|Form 8]]), “001” is associated with that fire extinguisher as it is checked out and back in. Again, this is optional; it is intended to help keep the Staging Area personnel organized. | ||
Also in the example the two functional teams are given their own designations (“Blue Team” and “Orange Team”). This is done to help prevent them getting mixed up over radio traffic. These designations are optional. | Also in the example the two functional teams are given their own designations (“Blue Team” and “Orange Team”). This is done to help prevent them getting mixed up over radio traffic. These designations are optional. | ||
Again, this form is used as a dashboard for summarizing and tracking. The details of an assignment are placed on [ | Again, this form is used as a dashboard for summarizing and tracking. The details of an assignment are placed on [[NET Incident Command System (ICS) Forms#NET Form 4: Assignment Briefing|Form 4: Assignment Briefing]]. | ||
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The purpose of NET Form 4 is to provide a functional team with relevant information about their mission, and to provide a space to record details of mission results for the ITL and professional responders. | The purpose of NET Form 4 is to provide a functional team with relevant information about their mission, and to provide a space to record details of mission results for the ITL and professional responders. | ||
Using information from [ | Using information from [[NET Incident Command System (ICS) Forms#NET Form 3: Team Leader Assignment Tracking|NET Form 3]], the ITL fills out Form 4 as completely as possible. Over the course of an operation, a scribe records the relevant decisions and actions of the NET on the reverse side. When the operation is concluded, the completed form is turned in to the Team Leader. | ||
Completed Assignment Briefings become part of the documentation that the NET relays to the ECC and/or professional emergency responders. | Completed Assignment Briefings become part of the documentation that the NET relays to the ECC and/or professional emergency responders. | ||
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* When the operator checks into or out of a net. | * When the operator checks into or out of a net. | ||
* When the operator reads a [ | * When the operator reads a [[NET Incident Command System (ICS) Forms#NET Form 8: General Message|NET Form 8]] to another operator or transcribes one being read by another operator. When such a message is logged, the tactical call sign of the person reading the message should be placed in the '''From''' field and the tactical call sign of the person receiving and transcribing the message should be placed in the '''To''' field. Information from the [[NET Incident Command System (ICS) Forms#NET Form 8: General Message|Form 8]] should be placed in the right-hand field as described in the column header. | ||
* When the operator changes frequency. | * When the operator changes frequency. | ||
* When operator and logger changes with name and callsign of new person. | * When operator and logger changes with name and callsign of new person. | ||
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===== Q: Do I need to have a copy of ''every'' ICS form in my kit? ===== | ===== Q: Do I need to have a copy of ''every'' ICS form in my kit? ===== | ||
''A: No. You should have copies of forms only relevant to your position on the NET. Every NET volunteer should keep three copies of [ | ''A: No. You should have copies of forms only relevant to your position on the NET. Every NET volunteer should keep three copies of [[NET Incident Command System (ICS) Forms#NET Form 1: Damage Assessment Form|NET Form 1]] and it's not a bad idea to have a couple copies of [[NET Incident Command System (ICS) Forms#NET Form 8: General Message|NET Form 8]] as well. You only need the other forms if they're relevant to your position. For example, if you're the Team ARO, you should have several copies of NET Form 6. If you're going to do any medical treatment, you should have a few copies of NET Forms 5a and 5b, and so on.'' | ||
===== Q: Will PBEM print copies for me of a response form not on this page? ===== | ===== Q: Will PBEM print copies for me of a response form not on this page? ===== | ||
''A: Yes, probably. On the bottom of the [https://app.smartsheet.com/b/form/1c4c750a8edd4017a75725b92377f9c4 Request Page] is an option to upload files. Simply ask your Team Leader to upload what you want printed there.'' | ''A: Yes, probably. On the bottom of the [https://app.smartsheet.com/b/form/1c4c750a8edd4017a75725b92377f9c4 Request Page] is an option to upload files. Simply ask your Team Leader to upload what you want printed there.'' | ||
