JOB AID: Notes Template for ECC Meetings: Difference between revisions

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* Log into the meeting and add attendee names as they appear.
* Log into the meeting and add attendee names as they appear.
## Log in to the meeting and start adding attendee names as they appear.
* Capture concepts: decisions and decision points, to-do's, questions/parking lot topics, and kudos. '''You do not have to write every word or record who said what''' (unless that is important to the context of what is said).
* It is appropriate to say: "For the notes, could you please clarify if there was a decision or follow-up in this conversation?"


# During meeting:
== As Meeting Ends ==


## Capture concepts–including decisions, to-dos, questions/parking lot matters, and kudos. You do not have to write every word or record who said what (unless that is important to understanding the content).
* Copy and paste the chat log into the notes. The raw chat log will not stay in the notes, but it is useful during notes cleanup.
 
* Check spelling of names and complete roles. Reference the agency/task force and meeting invitation lists to do so.
## OK to say, “For the notes, could you please clarify if there was a decision or follow-up in this conversation?”
* Decide if points made throughout the meeting can be reasonably combined by their concepts.  
 
* Include key info from the chat transcript
# As meeting ends:
##
 
## Copy and paste into the notes the chat transcript. (You won’t leave the whole thing in there, but it’ll be useful during your cleanup.)
 
# During cleanup:
 
## Check spelling of names and complete roles, etc. Reference agency/task force and meeting invitation lists to do so.
 
## See if points made throughout the meeting can reasonably be combined by concept and do so. (It may be useful to leave record of each point where it happens in the agenda, but it’s often even more useful to place things like asides in with the concept’s main report-out.)


## Include key info from the chat transcript in the meeting minutes in the appropriate locations. Delete the rest of the copied chat transcript.
## Include key info from the chat transcript in the meeting minutes in the appropriate locations. Delete the rest of the copied chat transcript.
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