JOB AID: Notes Template for ECC Meetings: Difference between revisions

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'''Note-taking Guidance, with Starter Template'''
== Before Meeting ==


# Before meeting:
* Confirm with supervisor or meeting convener what roles/titles are useful to include with names in attendance. This is particularly important during an activation when attendees will have task force roles and regular roles outside the task force (e.g. Ronnie Mompellier's title outside of the activation is "Duty Officer", but in the context of the response she is "BES Liaison"). '''''So''''', which title/role, or both, should be included in the notes?
* Confirm with supervisor the planned organization of the Executive Summary for the notes (see template below).
* Create a new notes document for the meeting: either from a preexisting template if the agency has one, or the starter template below).
* If an agenda is available ahead of the meeting, use that to structure the '''Detail''' section.
* Request a list of invitees from a supervisor. That list will help clarify name spellings later and make it easier to provide a complete list of attendees.
* Use a font that is easy to read for screen. Preferred is Arial 12 pt. Use single spacing and bulleted lists.


## Confirm with leadership what roles are useful to include with names in the attendance. (This is particularly important during a task force when attendees will have task force roles and regular roles outside the task force—which, or both, is most useful to include in the notes?)
== During Meeting ==
## Confirm with leadership the planned organization of the notes’ Executive Summary (see template below).
## Make a new notes doc (from any preexisting templates the agency has or on your own; starter template below in this doc).
## If there’s an agenda you can access ahead of time, use that to structure the Detail section.
## Use an easy-to-read font such as Times New Roman or Arial and 12 pt. Single space. Bulleted lists.


* Log into the meeting and add attendee names as they appear.
## Log in to the meeting and start adding attendee names as they appear.
## Log in to the meeting and start adding attendee names as they appear.


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