Community Preparedness Team Strategic Plan: Difference between revisions

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|style="width: 5%; text-align:center"|'''<big>1A</big>'''
|style="width: 5%; text-align:center"|'''<big>1A</big>'''
|style="width: 20%"|'''Evaluate, and move the BEECN District Coordinator program out of its pilot phase.'''
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| style="width: 20%" |'''Evaluate, and move the BEECN District Coordinator program out of its pilot phase.'''
|[https://volunteerpdx.net/index.php/VSF_14.01.03:_BEECN_District_Coordinator District BEECN Coordinators] are a new volunteer position position currently piloted in Districts 2 and 4. With PBEM no longer employing 1 FTE to manage the BEECN program, BEECN maintenance and monitoring has fallen to the remaining PBEM CPT team. Absorbing that additional workload in-house has dragged down BEECN Readiness Scores, as testing, maintenance, and restocking caches has been deferred.  
|[https://volunteerpdx.net/index.php/VSF_14.01.03:_BEECN_District_Coordinator District BEECN Coordinators] are a new volunteer position position currently piloted in Districts 2 and 4. With PBEM no longer employing 1 FTE to manage the BEECN program, BEECN maintenance and monitoring has fallen to the remaining PBEM CPT team. Absorbing that additional workload in-house has dragged down BEECN Readiness Scores, as testing, maintenance, and restocking caches has been deferred.  
The purpose of a District Coordinator is, for each resource in their District, solve simple maintenance fixes, request inventory refills, coordinate BEECN radio tests, and provide leadership. The program only began in the Fall of 2025 with District 2 and 4, and it is too soon to say if a District Coordinator can help pull up scores. But if the program is successful in the pilot Districts, PBEM will expand it to Districts 1 and 3.
The purpose of a District Coordinator is, for each resource in their District, solve simple maintenance fixes, request inventory refills, coordinate BEECN radio tests, and provide leadership. The program only began in the Fall of 2025 with District 2 and 4, and it is too soon to say if a District Coordinator can help pull up scores. But if the program is successful in the pilot Districts, PBEM will expand it to Districts 1 and 3.
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|style="width: 5%; text-align:center"|'''<big>1B</big>'''
|style="width: 5%; text-align:center"|'''<big>1B</big>'''
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|'''Recruit 40 more Amateur Radio Operators (AROs) and assign them to fire stations.'''
|'''Recruit 40 more Amateur Radio Operators (AROs) and assign them to fire stations.'''
|Each fire station is the radio traffic relay point for multiple BEECNs (sometimes as many as five or six). If a fire station does not have at least one ARO assigned, all of the BEECN caches tied to that fire station are unlikely to be able to pass radio traffic up to the EOC.  
|Each fire station is the radio traffic relay point for multiple BEECNs (sometimes as many as five or six). If a fire station does not have at least one ARO assigned, all of the BEECN caches tied to that fire station are unlikely to be able to pass radio traffic up to the EOC.  
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|style="width: 5%; text-align:center"|'''<big>1C</big>'''
|style="width: 5%; text-align:center"|'''<big>1C</big>'''
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|'''Re-start regular BEECN training.'''
|'''Re-start regular BEECN training.'''
|Owing to staff shortages, PBEM CPT suspended monthly BEECN training sessions in April 2025. These training sessions, open to the public, were critical for increasing the number of available BEECN volunteers (a typical training would have 40 attendees). Available BEECN volunteers is a factor in overall program readiness.  
|Owing to staff shortages, PBEM CPT suspended monthly BEECN training sessions in April 2025. These training sessions, open to the public, were critical for increasing the number of available BEECN volunteers (a typical training would have 40 attendees). Available BEECN volunteers is a factor in overall program readiness.  
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|style="width: 5%; text-align:center"|'''<big>1D</big>'''
|style="width: 5%; text-align:center"|'''<big>1D</big>'''
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|'''Develop a training module on how to run a District-level BEECN test.'''
|'''Develop a training module on how to run a District-level BEECN test.'''
|Optimally, the entire BEECN system is radio tested annually. The tests help identify radio communications issues and ensure the equipment is in good working order for deployment.
|Optimally, the entire BEECN system is radio tested annually. The tests help identify radio communications issues and ensure the equipment is in good working order for deployment.
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|style="width: 5%; text-align:center"|'''<big>1E</big>'''
|style="width: 5%; text-align:center"|'''<big>1E</big>'''
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|'''Retire old BEECN cache boxes and site 100% of all BEECN radios in the field.'''
|'''Retire old BEECN cache boxes and site 100% of all BEECN radios in the field.'''
|The older style BEECN cache boxes are difficult to maintain, difficult to place securely (because they have a large horizontal footprint), and there is no funding available to replace boxes that have fallen into critical disrepair. When caches have been stolen or removed from the field for maintenance issues and not returned, it is a significant drag on the overall BEECN Readiness Score because that resource is scored at “0% ready”. A cache that is not deployed is not available for use.  
|The older style BEECN cache boxes are difficult to maintain, difficult to place securely (because they have a large horizontal footprint), and there is no funding available to replace boxes that have fallen into critical disrepair. When caches have been stolen or removed from the field for maintenance issues and not returned, it is a significant drag on the overall BEECN Readiness Score because that resource is scored at “0% ready”. A cache that is not deployed is not available for use.  
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|style="width: 5%; text-align:center"|'''<big>1F</big>'''
|style="width: 5%; text-align:center"|'''<big>1F</big>'''
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|'''In all strategic goals and objectives, prioritize District 1.'''
|'''In all strategic goals and objectives, prioritize District 1.'''
|[https://www.portland.gov/council/districts District 1] consistently has the lowest BEECN Readiness Score by a significant margin, often in single digits. Compared to the other districts, District 1 also includes the greatest proportion of communities underserved by government: BIPOC communities, new Portlanders, low income households. This objective proposes that District 1 be prioritized for staff work and intent.
|[https://www.portland.gov/council/districts District 1] consistently has the lowest BEECN Readiness Score by a significant margin, often in single digits. Compared to the other districts, District 1 also includes the greatest proportion of communities underserved by government: BIPOC communities, new Portlanders, low income households. This objective proposes that District 1 be prioritized for staff work and intent.
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|style="width: 5%; text-align:center"|'''<big>2A</big>'''
|style="width: 5%; text-align:center"|'''<big>1G</big>'''
|style="width: 20%"|'''Decide on criteria for prioritizing CBOs as prospective BEECN nodal points.'''
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| style="width: 20%" |'''Decide on criteria for prioritizing CBOs as prospective BEECN nodal points.'''
|With limited resources, COAD and BEECN managers at PBEM will need to decide which COAD partners would most effectively serve as BEECN nodal points. Prospective criteria might include what communities are served by a COAD partner, their physical location and proximity to their nearest BEECN cache, security, and availability of CBO staff/volunteers to train on and operate BEECN equipment.
|With limited resources, COAD and BEECN managers at PBEM will need to decide which COAD partners would most effectively serve as BEECN nodal points. Prospective criteria might include what communities are served by a COAD partner, their physical location and proximity to their nearest BEECN cache, security, and availability of CBO staff/volunteers to train on and operate BEECN equipment.
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|style="width: 5%; text-align:center"|'''<big>2B</big>'''
|style="width: 5%; text-align:center"|'''1H'''
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|'''Establish a COAD Comms workgroup.'''
|'''Establish a COAD Comms workgroup.'''
|Inside Portland's COAD, establish a workgroup of CBOs that will serve as BEECNs. The purpose will be to coordinate training, processes/policies, resources, and communications.
|Inside Portland's COAD, establish a workgroup of CBOs that will serve as BEECNs. The purpose will be to coordinate training, processes/policies, resources, and communications.
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|style="width: 5%; text-align:center"|'''<big>2C</big>'''
|style="width: 5%; text-align:center"|'''1I'''
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|'''Obtain resources to purchase BEECN radios.'''  
|'''Obtain resources to purchase BEECN radios.'''  
|Assemble a budget and find funding (e.g. City funds, grant resources, etc) to purchase BEECN radios and accessory equipment for CBOs.
|Assemble a budget and find funding (e.g. City funds, grant resources, etc) to purchase BEECN radios and accessory equipment for CBOs.
Retrieved from "https://volunteerpdx.net/index.php/Community_Preparedness_Team_Strategic_Plan"