Speakers Bureau: Difference between revisions
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# An organization or group of neighbors requests a presentation for 8 or more people through our online form at https://pbem.link/eprep | # An organization or group of neighbors requests a presentation for 8 or more people through our online form at https://pbem.link/eprep | ||
# After PBEM vets the request, it is added '''[https://pbem.link/miplogin in MIP]''' under '''Opportunities > Speakers Bureau'''. Only volunteers qualified to sign up for these opportunities will see these. When we add a batch of events, notification will be sent to Speakers Bureau members, and you can simply check MIP periodically. | # After PBEM vets the request, it is added '''[https://pbem.link/miplogin in MIP]''' under '''Opportunities > Speakers Bureau'''. Only volunteers qualified to sign up for these opportunities will see these. When we add a batch of events, notification will be sent to Speakers Bureau members, and you can simply check MIP periodically. To filter for Speakers Bureau events only, either: | ||
#* Use Opportunities > List and scroll down to the Speakers Bureau section:[[File:Speakers Bureau Opportunities - List.png|none|thumb|Speakers Bureau Opportunities > List]] | |||
#* Use Opportunities > Calendar and set a filter:[[File:Speakers Bureau Opportunities - Calendar filter.png|none|thumb|Speakers Bureau Opportunities > Calendar filter]] | |||
# Decide if you will take the event: | # Decide if you will take the event: | ||
#* '''If the event is in your neighborhood''', and the details in the description sound appealing to you, sign up and it’s yours! No one else will be able to sign up after you claim the event. So please '''''read the assignment details carefully and double-check your schedule first'''''. Because PBEM does not want to drop the ball on public events, '''you cannot cancel a Speakers Bureau sign-up in MIP yourself'''. You must [[Mailto:net@portlandoregon.gov?subject=Speakers%20Bureau%20Cancelation email PBEM]] so that we know to re-fill your slot. | #* '''If the event is in your neighborhood''', and the details in the description sound appealing to you, sign up and it’s yours! No one else will be able to sign up after you claim the event. So please '''''read the assignment details carefully and double-check your schedule first'''''. Because PBEM does not want to drop the ball on public events, '''you cannot cancel a Speakers Bureau sign-up in MIP yourself'''. You must [[Mailto:net@portlandoregon.gov?subject=Speakers%20Bureau%20Cancelation email PBEM]] so that we know to re-fill your slot. | ||
#* '''If the event is ''not'' in your neighborhood, and there is a Speakers Bureau member in that neighborhood ([[Speakers Bureau#List of Neighborhoods with Speakers Bureau Members|list below]]),''' please wait a couple of days before claiming it, so that a local volunteer has first dibs. We want neighbors educating neighbors when possible, because this is a great way to recruit NETs and ATVs for your local team. | #* '''If the event is ''not'' in your neighborhood, and there is a Speakers Bureau member in that neighborhood ([[Speakers Bureau#List of Neighborhoods with Speakers Bureau Members|list below]]),''' please wait a couple of days before claiming it, so that a local volunteer has first dibs. We want neighbors educating neighbors when possible, because this is a great way to recruit NETs and ATVs for your local team. | ||
# '''After you sign up for a gig, the description in MIP will include additional information.''' You, and only you, will now be able to see the name, phone number, and email information for the event organizer. Please '''contact them directly''' to finalize arrangements, including slide display technology (see Audio/Visual Support). You also will see the full address of the presentation location they submitted. | # '''After you sign up for a gig, the description in MIP will include additional information.''' You, and only you, will now be able to see the name, phone number, and email information for the event organizer. Please '''contact them directly''' to finalize arrangements, including slide display technology (see [[Speakers Bureau#Audio/Visual Support|Audio/Visual Support]]). You also will see the full address of the presentation location they submitted. | ||
# Request PocketPreps and other handout materials if you don't already have enough: https://pbem.link/pbemevent | # Request PocketPreps and other handout materials if you don't already have enough: https://pbem.link/pbemevent | ||
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== Audio/Visual Support == | == Audio/Visual Support == | ||
Ensure that you and your host | '''Ensure that you and your host figure out how you will display your slides in advance!''' We do not recommend doing the presentation without the visual aids; if the host cannot provide a TV to hook into, it's up to you whether you wish to hand over the presentation to someone else, or ask them to change venues. | ||
=== Laptop for PowerPoint Slides === | === Laptop for PowerPoint Slides === | ||
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'''Projector:''' PBEM has an ancient projector, which does not plug in to most modern laptops. Not recommended. | '''Projector:''' PBEM has an ancient projector, which does not plug in to most modern laptops. Not recommended. | ||
=== Amplified Sound === | |||
Typically, venues that host large groups (>30 people) have a microphone and speaker setup. If not, PBEM has a portable speaker system; please note that it is a bit heavy, and you must come by the PBEM office to be trained how to use it. | |||
== Speakers Bureau Intra-group Communication Tool == | == Speakers Bureau Intra-group Communication Tool == | ||
Members of the Speakers Bureau may use the 'Committee' communication tool in MIP to send an email directly to all other members of the group. Suggested uses include seeking a co-presenter, and asking advice about handling a challenging question or audience. Your identity and email are not revealed to other Members; a person will only receive your email address if you reply to a message they have sent. | Members of the Speakers Bureau may use the 'Committee' communication tool in MIP to send an email directly to all other members of the group. Suggested uses include seeking a co-presenter, and asking advice about handling a challenging question or audience. Your identity and email are not revealed to other Members; a person will only receive your email address if you reply to a message they have sent. | ||
To message the group, [https://pbem.link/miplogin in MIP] go to your Contact tab, and compose your message. | To message the group, [https://pbem.link/miplogin in MIP] go to your Contact tab, and compose your message. We strongly suggest including two identifying words at the beginning of your email: '<nowiki/>'''''Speakers Bureau:''' Request for advice''<nowiki/>', instead of simply '<nowiki/>''Request for advice''<nowiki/>'. We have asked the MIP folks to add this as an automatic feature in the system, but it is not currently available. | ||
== Additional Presentation Topics and Tools == | == Additional Presentation Topics and Tools == | ||
