Speakers Bureau: Difference between revisions

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The presentation is provided in PowerPoint or PDF format to volunteers who are designated as members of the Speakers Bureau. To maintain an excellent standard of public education, PBEM must train and qualify presenters. The PowerPoint slides are not distributed beyond the Speakers Bureau group.

== Modifying the Content ==

== Modifying the Presentation Content ==

Speakers Bureau members do not modify the presentation content, which has evolved over a decade and many, many presentations to various audiences. We understand that some volunteers may wish to present different or additional information outside the scope of the Speakers Bureau presentation. However, the goal of this program is to effectively deliver these specific topics and knowledge to the public, as advertised. Therefore, modifying the format is not acceptable, in order to maintain consistency and quality.

Speakers Bureau members may not modify the presentation content, which has evolved over a decade and based on many, many presentations to various audiences. We understand that some volunteers may wish to present different or additional information outside the scope of the Speakers Bureau presentation. However, the goal of this program is to effectively deliver these specific topics and knowledge to the public, as advertised. Therefore, modifying the format is not acceptable, in order to maintain consistency and quality. If you want to do your own thing separately, of course you may, but it cannot be for Speakers Bureau gigs.

== Content Updates ==

Line 22:

== The Speakers Bureau Deployment Process ==

# An organization or group of neighbors requests a presentation for 8 or more people through our [https://pbem.link/eprep ~~online form],~~

# An organization or group of neighbors requests a presentation for 8 or more people through our online form at https://pbem.link/eprep

# After PBEM vets the request, it is added '''in MIP''' under '''Opportunities > Speakers Bureau'''. Only volunteers qualified to sign up for these opportunities will see ~~them~~. When we add a batch, notification will be sent to Speakers Bureau members~~. And~~ you can simply check MIP periodically.

# After PBEM vets the request, it is added '''[https://pbem.link/miplogin in MIP]''' under '''Opportunities > Speakers Bureau'''. Only volunteers qualified to sign up for these opportunities will see these. When we add a batch of events, notification will be sent to Speakers Bureau members, and you can simply check MIP periodically. To filter for Speakers Bureau events only, either:

#* '''If the event is in your neighborhood''', and the details in the description sound appealing to you, sign up and it’s yours! No one else will be able to sign up after you claim the event. So please '''''read the assignment details carefully and double-check your schedule first'''''. Because PBEM does not want to drop the ball on public events, '''you cannot cancel a Speakers Bureau sign-up in MIP yourself'''. You must [[Mailto:net@portlandoregon.gov?subject=Speakers ~~Bureau cancelation|~~email PBEM]] so that we know to re-fill your slot.

#* Use Opportunities > List and scroll down to the Speakers Bureau section:[[File:Speakers Bureau Opportunities - List.png|none|thumb|Speakers Bureau Opportunities > List]]

#* '''If the event is ''not'' in your neighborhood, and there is a Speakers Bureau member in that neighborhood (list below),''' please wait a couple of days ~~after you see it~~ before claiming it. We ~~very much~~ want neighbors educating neighbors when possible, because this is a great way to recruit NETs and ATVs for your local team.

#* Use Opportunities > Calendar and set a filter:[[File:Speakers Bureau Opportunities - Calendar filter.png|none|thumb|Speakers Bureau Opportunities > Calendar filter]]

# After you sign up for a gig, the description in MIP will ~~change:~~ You, and only you, will now be able to see the name, phone number, and email information for the ~~requester so that you may~~ '''contact them directly''' to finalize ~~the plan~~. You will ~~also~~ see the full address of the presentation location they submitted.

# Decide if you will take the event:

#* '''If the event is in your neighborhood''', and the details in the description sound appealing to you, sign up and it’s yours! No one else will be able to sign up after you claim the event. So please '''''read the assignment details carefully and double-check your schedule first'''''. Because PBEM does not want to drop the ball on public events, '''you cannot cancel a Speakers Bureau sign-up in MIP yourself'''. You must [[Mailto:net@portlandoregon.gov?subject=Speakers%20Bureau%20Cancelation email PBEM]] so that we know to re-fill your slot.

#* '''If the event is ''not'' in your neighborhood, and there is a Speakers Bureau member in that neighborhood ([[Speakers Bureau#List of Neighborhoods with Speakers Bureau Members|list below]]),''' please wait a couple of days before claiming it, so that a local volunteer has first dibs. We want neighbors educating neighbors when possible, because this is a great way to recruit NETs and ATVs for your local team.

# '''After you sign up for a gig, the description in MIP will include additional information.''' You, and only you, will now be able to see the name, phone number, and email information for the event organizer. Please '''contact them directly''' to finalize arrangements, including slide display technology (see [[Speakers Bureau#Audio/Visual Support|Audio/Visual Support]]). You also will see the full address of the presentation location they submitted.

# Request PocketPreps and other handout materials if you don't already have enough: https://pbem.link/pbemevent

== After a Presentation ==

# Send a note or email to the organizer thanking them for inviting you. Include any supplemental information that you promised during your presentation.

# [https://pbem.link/miplogin Log your time in MIP] ~~under Self-reported > Outreach~~.

# [https://pbem.link/miplogin Log your time in MIP].

# [https://app.smartsheet.com/b/form/9ad16c65b5044edfbda23b05fb354fc9 Log your event using this form] so that it is counted in the [https://app.smartsheet.com/b/publish?EQBCT=ec93a2047d334673b524309b69421664 Community Outreach Tracking Dashboard].

# Unless there are privacy concerns, send great event photos to [mailto:net@portlandoregon.gov?subject=Photos of outreach event for the Tumblr net@portlandoregon.gov] for posting on [https://portlandnet.tumblr.com/ the NET Tumblr]! Include date and location.

== Additional Presentation Topics ==

== Audio/Visual Support ==

'''Ensure that you and your host figure out how you will display your slides in advance!''' We do not recommend doing the presentation without the visual aids; if the host cannot provide a TV to hook into, it's up to you whether you wish to hand over the presentation to someone else, or ask them to change venues.

=== Laptop for PowerPoint Slides ===

Speakers Bureau members are expected to use their own laptop or other device to run the PowerPoint slideshow. PBEM does not have computers to loan.

=== Slide Display from Your Laptop ===

'''Screencast/Chromecast/AirPlay:''' The current technology for connecting your device to a TV/monitor requires no cables, instead using wifi or Bluetooth. This capability is built in to current versions of [https://support.microsoft.com/en-us/windows/screen-mirroring-and-projecting-to-your-pc-or-wireless-display-5af9f371-c704-1c7f-8f0d-fa607551d09c Windows], [https://support.apple.com/en-us/102661 Apple], and [https://www.lifewire.com/how-to-cast-screen-from-android-to-tv-4769259 Android] devices.

'''HDMI:''' Most modern devices, both laptops and TVs, have a physical [https://www.lifewire.com/hdmi-facts-high-definition-multimedia-interface-1847337 HDMI port]. If this is the capability your host has, we suggest taking your own HDMI cable, rather than relying on one being availible.

'''Projector:''' PBEM has an ancient projector, which does not plug in to most modern laptops. Not recommended.

=== Amplified Sound ===

Typically, venues that host large groups (>30 people) have a microphone and speaker setup. If not, PBEM has a portable speaker system; please note that it is a bit heavy, and you must come by the PBEM office to be trained how to use it.

== Speakers Bureau Intra-group Communication Tool ==

Members of the Speakers Bureau may use the 'Committee' communication tool in MIP to send an email directly to all other members of the group. Suggested uses include seeking a co-presenter, and asking advice about handling a challenging question or audience. Your identity and email are not revealed to other Members; a person will only receive your email address if you reply to a message they have sent.

To message the group, [https://pbem.link/miplogin in MIP] go to your Contact tab, and compose your message. We strongly suggest including two identifying words at the beginning of your email: '<nowiki/>'''''Speakers Bureau:''' Request for advice''<nowiki/>', instead of simply '<nowiki/>''Request for advice''<nowiki/>'. We have asked the MIP folks to add this as an automatic feature in the system, but it is not currently available.

== Additional Presentation Topics and Tools ==

[https://volunteerpdx.net/images/9/92/Recruitment_QR_Code_Sign.png Printable page with QR codes for joining NET/BEECN]

[[Printed Community Handout Materials]]

[[Portland Preparedness Background Information]] - A sort of FAQ for Speakers.

In the future, additional specific presentations might be offered such as [https://portlandnet.tumblr.com/search/sanitation Disaster Sanitation] and [https://portlandnet.tumblr.com/post/185890820625/shelter-in-place-training-videos-proud-to Sheltering in Place].

In the future, additional specific presentations might be offered such as [[Severe Weather Operations: Heat|Heat Illness Prevention]], [https://portlandnet.tumblr.com/search/sanitation Disaster Sanitation], and [https://portlandnet.tumblr.com/post/185890820625/shelter-in-place-training-videos-proud-to Sheltering in Place].

== List of Neighborhoods with Speakers Bureau Members ==

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@@ Line 14: / Line 14: @@
 The presentation is provided in PowerPoint or PDF format to volunteers who are designated as members of the Speakers Bureau. To maintain an excellent standard of public education, PBEM must train and qualify presenters. The PowerPoint slides are not distributed beyond the Speakers Bureau group.
-== Modifying the Content ==
+== Modifying the Presentation Content ==
-Speakers Bureau members do not modify the presentation content, which has evolved over a decade and many, many presentations to various audiences. We understand that some volunteers may wish to present different or additional information outside the scope of the Speakers Bureau presentation. However, the goal of this program is to effectively deliver these specific topics and knowledge to the public, as advertised. Therefore, modifying the format is not acceptable, in order to maintain consistency and quality.
+Speakers Bureau members may not modify the presentation content, which has evolved over a decade and based on many, many presentations to various audiences. We understand that some volunteers may wish to present different or additional information outside the scope of the Speakers Bureau presentation. However, the goal of this program is to effectively deliver these specific topics and knowledge to the public, as advertised. Therefore, modifying the format is not acceptable, in order to maintain consistency and quality. If you want to do your own thing separately, of course you may, but it cannot be for Speakers Bureau gigs.
 == Content Updates ==
@@ Line 22: / Line 22: @@
 == The Speakers Bureau Deployment Process ==
-# An organization or group of neighbors requests a presentation for 8 or more people through our [https://pbem.link/eprep online form],
+# An organization or group of neighbors requests a presentation for 8 or more people through our online form at https://pbem.link/eprep
-# After PBEM vets the request, it is added '''in MIP''' under '''Opportunities > Speakers Bureau'''. Only volunteers qualified to sign up for these opportunities will see them. When we add a batch, notification will be sent to Speakers Bureau members. And you can simply check MIP periodically.
+# After PBEM vets the request, it is added '''[https://pbem.link/miplogin in MIP]''' under '''Opportunities > Speakers Bureau'''. Only volunteers qualified to sign up for these opportunities will see these. When we add a batch of events, notification will be sent to Speakers Bureau members, and you can simply check MIP periodically. To filter for Speakers Bureau events only, either:
-#* '''If the event is in your neighborhood''', and the details in the description sound appealing to you, sign up and it’s yours! No one else will be able to sign up after you claim the event. So please '''''read the assignment details carefully and double-check your schedule first'''''. Because PBEM does not want to drop the ball on public events, '''you cannot cancel a Speakers Bureau sign-up in MIP yourself'''. You must [[Mailto:net@portlandoregon.gov?subject=Speakers Bureau cancelation|email PBEM]] so that we know to re-fill your slot.
+#* Use Opportunities > List and scroll down to the Speakers Bureau section:[[File:Speakers Bureau Opportunities - List.png|none|thumb|Speakers Bureau Opportunities > List]]
-#* '''If the event is ''not'' in your neighborhood, and there is a Speakers Bureau member in that neighborhood (list below),''' please wait a couple of days after you see it before claiming it. We very much want neighbors educating neighbors when possible, because this is a great way to recruit NETs and ATVs for your local team.
+#* Use Opportunities > Calendar and set a filter:[[File:Speakers Bureau Opportunities - Calendar filter.png|none|thumb|Speakers Bureau Opportunities > Calendar filter]]
-# After     you sign up for a gig, the description in MIP will change: You, and only     you, will now be able to see the name, phone number, and email information     for the requester so that you may '''contact them directly''' to finalize     the plan. You will also see the full address of the presentation location     they submitted.
+# Decide if you will take the event:
+#* '''If the event is in your neighborhood''', and the details in the description sound appealing to you, sign up and it’s yours! No one else will be able to sign up after you claim the event. So please '''''read the assignment details carefully and double-check your schedule first'''''. Because PBEM does not want to drop the ball on public events, '''you cannot cancel a Speakers Bureau sign-up in MIP yourself'''. You must [[Mailto:net@portlandoregon.gov?subject=Speakers%20Bureau%20Cancelation email PBEM]] so that we know to re-fill your slot.
+#* '''If the event is ''not'' in your neighborhood, and there is a Speakers Bureau member in that neighborhood ([[Speakers Bureau#List of Neighborhoods with Speakers Bureau Members|list below]]),''' please wait a couple of days before claiming it, so that a local volunteer has first dibs. We want neighbors educating neighbors when possible, because this is a great way to recruit NETs and ATVs for your local team.
+# '''After you sign up for a gig, the description in MIP will include additional information.''' You, and only you, will now be able to see the name, phone number, and email information for the event organizer. Please '''contact them directly''' to finalize arrangements, including slide display technology (see [[Speakers Bureau#Audio/Visual Support|Audio/Visual Support]]). You also will see the full address of the presentation location they submitted.
+# Request PocketPreps and other handout materials if you don't already have enough: https://pbem.link/pbemevent
 == After a Presentation ==
 # Send a note or email to the organizer thanking them for inviting you. Include any supplemental information that you promised during your presentation.
-# [https://pbem.link/miplogin Log your time in MIP] under Self-reported > Outreach.
+# [https://pbem.link/miplogin Log your time in MIP].
 # [https://app.smartsheet.com/b/form/9ad16c65b5044edfbda23b05fb354fc9 Log your event using this form] so that it is counted in the [https://app.smartsheet.com/b/publish?EQBCT=ec93a2047d334673b524309b69421664 Community Outreach Tracking Dashboard].
 # Unless there are privacy concerns, send great event photos to [mailto:net@portlandoregon.gov?subject=Photos&#x20;of&#x20;outreach&#x20;event&#x20;for&#x20;the&#x20;Tumblr net@portlandoregon.gov] for posting on [https://portlandnet.tumblr.com/ the NET Tumblr]! Include date and location.
-== Additional Presentation Topics ==
+== Audio/Visual Support ==
+'''Ensure that you and your host figure out how you will display your slides in advance!''' We do not recommend doing the presentation without the visual aids; if the host cannot provide a TV to hook into, it's up to you whether you wish to hand over the presentation to someone else, or ask them to change venues.
+=== Laptop for PowerPoint Slides ===
+Speakers Bureau members are expected to use their own laptop or other device to run the PowerPoint slideshow. PBEM does not have computers to loan.
+=== Slide Display from Your Laptop ===
+'''Screencast/Chromecast/AirPlay:''' The current technology for connecting your device to a TV/monitor requires no cables, instead using wifi or Bluetooth. This capability is built in to current versions of [https://support.microsoft.com/en-us/windows/screen-mirroring-and-projecting-to-your-pc-or-wireless-display-5af9f371-c704-1c7f-8f0d-fa607551d09c Windows], [https://support.apple.com/en-us/102661 Apple], and [https://www.lifewire.com/how-to-cast-screen-from-android-to-tv-4769259 Android] devices.
+'''HDMI:''' Most modern devices, both laptops and TVs, have a physical [https://www.lifewire.com/hdmi-facts-high-definition-multimedia-interface-1847337 HDMI port]. If this is the capability your host has, we suggest taking your own HDMI cable, rather than relying on one being availible.
+'''Projector:''' PBEM has an ancient projector, which does not plug in to most modern laptops. Not recommended.
+=== Amplified Sound ===
+Typically, venues that host large groups (>30 people) have a microphone and speaker setup. If not, PBEM has a portable speaker system; please note that it is a bit heavy, and you must come by the PBEM office to be trained how to use it.
+== Speakers Bureau Intra-group Communication Tool ==
+Members of the Speakers Bureau may use the 'Committee' communication tool in MIP to send an email directly to all other members of the group. Suggested uses include seeking a co-presenter, and asking advice about  handling a challenging question or audience. Your identity and email are not revealed to other Members; a person will only receive your email address if you reply to a message they have sent.
+To message the group, [https://pbem.link/miplogin in MIP] go to your Contact tab, and compose your message. We strongly suggest including two identifying words at the beginning of your email: '<nowiki/>'''''Speakers Bureau:''' Request for advice''<nowiki/>', instead of simply '<nowiki/>''Request for advice''<nowiki/>'. We have asked the MIP folks to add this as an automatic feature in the system, but it is not currently available.
+== Additional Presentation Topics and Tools ==
+[https://volunteerpdx.net/images/9/92/Recruitment_QR_Code_Sign.png Printable page with QR codes for joining NET/BEECN]
+[[Printed Community Handout Materials]]
 [[Portland Preparedness Background Information]] - A sort of FAQ for Speakers.
-In the future, additional specific presentations might be offered such as [https://portlandnet.tumblr.com/search/sanitation Disaster Sanitation] and [https://portlandnet.tumblr.com/post/185890820625/shelter-in-place-training-videos-proud-to Sheltering in Place].
+In the future, additional specific presentations might be offered such as [[Severe Weather Operations: Heat|Heat Illness Prevention]], [https://portlandnet.tumblr.com/search/sanitation Disaster Sanitation], and [https://portlandnet.tumblr.com/post/185890820625/shelter-in-place-training-videos-proud-to Sheltering in Place].
 == List of Neighborhoods with Speakers Bureau Members ==

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