VSF 14.01.02: BEECN Coordinator: Difference between revisions

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File:Communications Lifeline.png|'''''FEMA [https://www.fema.gov/emergency-managers/practitioners/lifelines Community Lifeline] icon'''''
File:Communications Lifeline.png|'''''FEMA [https://www.fema.gov/emergency-managers/practitioners/lifelines Community Lifeline] icon'''''
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A [[Volunteer Support Functions Introduction and Directory|Volunteer Support Function (VSF)]] is a functional area under which volunteers carry out their responsibilities. Each VSF is broken into position assignments. VSF 14.01.01 is the position assigned to general BEECN volunteers.
A [[Volunteer Support Functions Introduction and Directory|Volunteer Support Function (VSF)]] is a functional area under which volunteers carry out their responsibilities. Each VSF is broken into position assignments. VSF 14.01.02 is the position assigned to BEECN volunteer coordinators.
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:''See also:'' [[Basic Earthquake Emergency Communications Nodes (BEECN)|BEECN Program Guidelines]]<br /> <br />
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=== Summary ===
=== Summary ===
[https://www.portland.gov/beecn BEECN] volunteers operate in organized cohorts, perform regular equipment checks, participate in drills, and deploy communication nodes (BEECNs) 24–48 hours after a major earthquake.
[https://www.portland.gov/beecn BEECN] volunteers operate in organized cohorts, perform regular equipment checks, participate in drills, and deploy communication nodes (BEECNs) 24–48 hours after a major earthquake. A BEECN Coordinator is responsible for organizing and leading the volunteers assigned to a single BEECN resource (a BEECN cache or a fire station), as well as planning response operations. This is a Blue Skies volunteer position; the position does not carry into response.
 
A Basic Earthquake Emergency Communication Node (BEECN) Volunteer plays a vital role in disaster response by establishing communication between neighborhoods and Portland’s [[PBEM Emergency Operations Center (EOC)|Emergency Operations Center]] (EOC) in the aftermath of a major earthquake. Volunteers assist at designated BEECN sites to relay critical information, such as scene stabilization information, emergency requests, and damage reports, using durable communication systems.


BEECN Volunteers are the only PBEM volunteers who can be a NET volunteer '''''or''''' an [[Affiliated Team Volunteers (ATVs)|ATV]] but are [[Indemnification|indemnified]] by the City of Portland either way.
BEECN Volunteers are the only PBEM volunteers who can be a NET volunteer '''''or''''' an [[Affiliated Team Volunteers (ATVs)|ATV]] but are [[Indemnification|indemnified]] by the City of Portland either way.
{| class="wikitable" style="width: 50%"
{| class="wikitable" style="width: 50%"
|+
|+
! colspan="2" style="background-color:white;" |[[Frequently Used Acronyms#Frequently Used Technical Terms in NET|<big>Blue Skies/Grey Skies Summary</big>]]
! colspan="2" style="background-color:white;" |[[Acronyms and Technical Terms Used in PBEM Community Resilience Programs|<big>Blue Skies/Grey Skies Summary</big>]]
|-
|-
|style="width: 50%; text-align: center; background-color:deepskyblue;"|'''During Blue Skies, these volunteers...'''
|style="width: 50%; text-align: center; background-color:deepskyblue;"|'''During Blue Skies, these volunteers...'''
|style="width: 50%; text-align: center; background-color:gray; color:white;"|'''During Grey Skies, these volunteers...'''
|style="width: 50%; text-align: center; background-color:gray; color:white;"|'''During Grey Skies, these volunteers...'''
|-
|-
|style="background-color:skyblue; padding:15px;"|...ensure their assigned BEECN cache is ready for deployment by periodically checking that it is secure, helping with the occasional cache inventory, and participating in exercises.
|style="background-color:skyblue; padding:15px;"|...onboard new BEECN volunteers and stay in regular contact with all  BEECN volunteers assigned to the cache or fire station and organize them to participate in BEECN exercises and inventories.


|style="background-color:lightgray; padding:15px;"|...deploy to their cache and participate in earthquake response operations.
|style="background-color:lightgray; padding:15px;"|...will act as a volunteer in position [[VSF 14.01.01: BEECN Volunteer]] if they choose to, and plan to, deploy.
|}
|}
=== Related Volunteer Positions ===
[[VSF 14.01.01: BEECN Volunteer]]
[[VSF 14.01.03: BEECN District Coordinator]]
[[VSF 14.01.04: Fire Station UHF Volunteer]]
[[VSF 02.02: Fire Station ARO]]


=== Responsibilities ===
=== Responsibilities ===
 
* Onboard all new BEECN volunteers by introducing them to the cache, explaining how to access it, and introducing them to other members of the BEECN crew.
* Deploy to assigned BEECN sites within 24–48 hours following a major earthquake.
* Use contact information provided by PBEM to keep other volunteers assigned to the BEECN resource organized as a team.
* Set up communication equipment, including handheld radios and tents, at BEECN locations.
* On behalf of their team, serving as a point of contact for:
* Relay and log emergency messages between the public and emergency responders via radio.
** PBEM; whose staff will contact the Team Coordinator to inform of BEECN drills or exercises, policy changes, or any other information relevant to the BEECN program.
* Conduct periodic checks and inventory of BEECN caches to ensure readiness.
** The [[VSF 14.01.03: BEECN District Coordinator|BEECN District Coordinator]] (if one is assigned);
* Participate in scheduled training, drills, and activation exercises to maintain operational competence.
** The owner/manager of the property hosting the cache. The Coordinator should contact the property owner/manager when BEECN exercises are scheduled.
* Represent PBEM professionally and follow safety and operational guidelines at all times.
* Organizes and leads deployment planning for their team, which includes completing the [[Operations at BEECN Sites#Deployment Planning: the BEECN Response Framework|BEECN response framework]] annually.
* Log all volunteer hours.
* Ensure team members are prepared to carry out responsibilities as indicated in [[Operations at BEECN Sites]].
* Ensuring that the team has no fewer than eight members, and recruiting new members from the immediate neighborhood as needed.
* Providing PBEM with program feedback, recommendations, and resource requests as appropriate.
* Schedule regular activities around the BEECN, such as equipment checks and inventories.
* Encourage BEECN volunteers to participate in regular exercises.
* Ensuring that the team responsibilities described in [[BEECN Volunteers#BEECN Team Responsibilities|BEECN Team Responsibilities]] are carried out.
* Represent PBEM professionally.
* Log all volunteer hours (your own; not your team's).


{|class="wikitable" style="width: 50%"
{|class="wikitable" style="width: 50%"
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Position ID''' <sup>'''[[PBEM Volunteer Position Descriptions#Position ID|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Position ID''' <sup>'''[[PBEM Volunteer Position Descriptions#Position ID|※]]'''</sup>
|style="text-align: center; background: #13135a; color: white"|<big>'''VSF 14.01.01: BEECN Volunteer'''</big>
|colspan=3 style="text-align: center; background: #13135a; color: white"|<big>'''VSF 14.01.02: BEECN Coordinator'''</big>
|}
{| class="wikitable" style="width: 50%; "
|+
|+
|style="background: #13135a; color: white" width="25%" |'''Mission Area <sup>[[PBEM Volunteer Position Descriptions#Cycle Position|※]]</sup>'''
|style="background: #13135a; color: white" width="25%" |'''Mission Area <sup>[[PBEM Volunteer Position Descriptions#Cycle Position|※]]</sup>'''
|style="text-align: center; background: darkgray; color: gainsboro" width="25%"|'''<big>Preparedness</big>'''
|style="text-align: center; background: firebrick; color: white" width="25%"|'''<big>Preparedness</big>'''
|style="text-align: center; background: firebrick; color: white" width="25%"|'''<big>Response</big>'''
|style="text-align: center; background: darkgray; color: gainsboro" width="25%"|'''<big>Response</big>'''
|style="text-align: center; background: darkgray; color: gainsboro" width="25%"|'''<big>Recovery</big>'''
|style="text-align: center; background: darkgray; color: gainsboro" width="25%"|'''<big>Recovery</big>'''
|}
{| class="wikitable" style="width: 50%"
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Lead Agency''' <sup>'''[[PBEM Volunteer Position Descriptions#Lead Agency|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Lead Agency''' <sup>'''[[PBEM Volunteer Position Descriptions#Lead Agency|※]]'''</sup>
|style="background: white; padding: 10px"|Portland Bureau of Emergency Management
|colspan=3 style="background: white; padding: 10px"|Portland Bureau of Emergency Management
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Active NET Required?''' <sup>'''[[PBEM Volunteer Position Descriptions#Active NET Required?|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Active NET Required?''' <sup>'''[[PBEM Volunteer Position Descriptions#Active NET Required?|※]]'''</sup>
|style="padding: 10px"|No; this position is available to [[Affiliated Team Volunteers (ATVs)|ATVs]].
|colspan=3 style="padding: 10px"|No; this position is available to [[Affiliated Team Volunteers (ATVs)|ATVs]].
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Structure''' <sup>'''[[PBEM Volunteer Position Descriptions#Structure|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Structure''' <sup>'''[[PBEM Volunteer Position Descriptions#Structure|※]]'''</sup>
|style="background: white; padding: 10px"|The BEECN Volunteer is part of a BEECN Cohort, and the BEECN Volunteer reports to the BEECN Coordinator for their assigned BEECN.
|colspan=3 style="background: white; padding: 10px"|During Blue Skies, BEECN volunteers report to the BEECN Coordinator in charge of their cohort. BEECN Coordinators relay questions and concerns to PBEM staff, preferably via [mailto:beecn@portlandoregon.gov BEECN@portlandoregon.gov].
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Relevant Knowledge, Skills, Abilities''' <sup>'''[[PBEM Volunteer Position Descriptions#Relevant Knowledge, Skills, Abilities|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Relevant Knowledge, Skills, Abilities''' <sup>'''[[PBEM Volunteer Position Descriptions#Relevant Knowledge, Skills, Abilities|※]]'''</sup>
|style="padding: 10px"|Leadership, radio, communication. Ability to remain cool headed in intense situations. First aid is also helpful, but not as important as the other skills listed.
|colspan=3 style="padding: 10px"|Ability to organize and lead small groups. Ability to form meeting agendas and manage meetings of small groups of people (online or in person).
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Licenses and Certifications''' <sup>'''[[PBEM Volunteer Position Descriptions#Licenses and Certifications|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Licenses and Certifications''' <sup>'''[[PBEM Volunteer Position Descriptions#Licenses and Certifications|※]]'''</sup>
|style="background: white; padding: 10px"|None required.
|colspan=3 style="background: white; padding: 10px"|None required.
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Currency''' <sup>'''[[PBEM Volunteer Position Descriptions#Currency|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Currency''' <sup>'''[[PBEM Volunteer Position Descriptions#Currency|※]]'''</sup>
|style="padding: 10px"|BEECN volunteers must be in touch with their BEECN Coordinator and appear on the roster of their BEECN Response Framework. They should also participate in BEECN inventories and exercises as their time allows. Because all BEECN volunteers are indemnified, they '''''are''''' '''''required''''' to log their hours but '''''not''''' required to meet the [[Minimum Service Contribution (MSC)|Minimum Service Contribution (MRC)]] unless they are also a NET volunteer.
|colspan=3 style="padding: 10px"|BEECN volunteers must be in touch with their BEECN Coordinator and appear on the roster of their BEECN Response Framework. They should also participate in BEECN inventories and exercises as their time allows. Because all BEECN volunteers are indemnified, they '''''are''''' '''''required''''' to log their hours but '''''not''''' required to meet the [[Minimum Service Contribution (MSC)|Minimum Service Contribution (MRC)]] unless they are also a NET volunteer. The BEECN Coordinator should organize cohort members to participate regularly in the BEECN program and make sure they log their volunteer hours.
BEECN Volunteers are required to complete a [[Criminal Background|criminal background check]] at the same frequency as NET volunteers.
BEECN Volunteers are required to complete a [[Background Checks|criminal background check]] at the same frequency as NET volunteers.
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Physical Requirements''' <sup>'''[[PBEM Volunteer Position Descriptions#Physical Requirements|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Physical Requirements''' <sup>'''[[PBEM Volunteer Position Descriptions#Physical Requirements|※]]'''</sup>
|style="background: white; padding: 10px"|A BEECN volunteer must be inside a 20-minute walk or bike ride of the BEECN they are assigned to. They should be able to access BEECN equipment from storage and move it to the BEECN site with the assistance of at least one other person.
|colspan=3 style="background: white; padding: 10px"|None.  
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Task Book''' <sup>'''[[PBEM Volunteer Position Descriptions#Task Book|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Task Book''' <sup>'''[[PBEM Volunteer Position Descriptions#Task Book|※]]'''</sup>
|style="padding: 10px"|None at this time.
|colspan=3 style="padding: 10px"|None at this time.
|-
|-
|style="background: #13135a; color: white" width="105px"|'''PPE and Recommended Equipment''' <sup>'''[[PBEM Volunteer Position Descriptions#PPE and Recommended Equipment|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''PPE and Recommended Equipment''' <sup>'''[[PBEM Volunteer Position Descriptions#PPE and Recommended Equipment|※]]'''</sup>
|style="background: white; padding: 10px"|'''PPE:''' Weather appropriate clothes. BEECN volunteers should wear the hard hats and vests found in their BEECN cache when conducting BEECN operations.
|colspan=3 style="background: white; padding: 10px"|'''PPE:''' As this is a Blue Skies position, no PPE is needed. However, if and when acting as a responding BEECN volunteer, an incumbent in this position should abide by the PPE rules indicated in [[VSF 14.01.01: BEECN Volunteer]].
'''Equipment:''' All the equipment a BEECN volunteer needs should be in their [[BEECN Caches|BEECN Cache]].
'''Equipment:''' All the equipment a BEECN volunteer needs should be in their [[BEECN Caches|BEECN Cache]].
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Forms''' <sup>'''[[PBEM Volunteer Position Descriptions#Forms|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Forms''' <sup>'''[[PBEM Volunteer Position Descriptions#Forms|※]]'''</sup>
|style="padding: 10px"|[[Operations at BEECN Sites#Deployment Planning: the BEECN Response Framework|BEECN Response Framework]]
|colspan=3 style="padding: 10px"|[[Operations at BEECN Sites#Deployment Planning: the BEECN Response Framework|BEECN Response Framework]]
[[NET Incident Command System (ICS) Forms#NET Form 6: Communications Log|NET Form 6: Communications Log]]
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Updated''' <sup>'''[[PBEM Volunteer Position Descriptions#Updated|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Updated''' <sup>'''[[PBEM Volunteer Position Descriptions#Updated|※]]'''</sup>
|style="background: white; padding: 10px"|2025.01.15 ''(version 2.0)''
|colspan=3 style="background: white; padding: 10px"|2025.03.29 ''(version 1.0)''
|-
|-
|style="background: #13135a; color: white" width="105px"|'''Released''' <sup>'''[[PBEM Volunteer Position Descriptions#Released|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Released''' <sup>'''[[PBEM Volunteer Position Descriptions#Released|※]]'''</sup>
|style="padding: 10px"|2017.10.03
|colspan=3 style="padding: 10px"|2025.02.15
|}
|}


=== Training for '''VSF 14.01.01: BEECN Volunteer''' ===
=== Training for VSF 14.01.02: BEECN Coordinator ===
<mark>'''Important note: ONLY the trainings listed as REQUIRED are required!'''</mark> Optional training and supplemental resources are presented as a path for a volunteer to increase their knowledge and confidence carrying out their volunteer responsibilities. However, no volunteer's Active status depends on completing training marked as "Optional" or "Supplemental". For more information, please visit the article on [[PBEM Volunteer Position Descriptions#Training Section|Position Descriptions: Training Section]].
<mark>'''Important note: ONLY the trainings listed as REQUIRED are required!'''</mark> Optional training and supplemental resources are presented as a path for a volunteer to increase their knowledge and confidence carrying out their volunteer responsibilities. However, no volunteer's Active status depends on completing training marked as "Optional" or "Supplemental". For more information, please visit the article on [[PBEM Volunteer Position Descriptions#Training Section|Position Descriptions: Training Section]].
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|2.0 hours
|2.0 hours
|Course describes the history, features and principles, and organizational structure of the Incident Command System. Knowing the basics of ICS can give BEECN volunteers context to the City's overall response effort.
|Course describes the history, features and principles, and organizational structure of the Incident Command System. Knowing the basics of ICS can give BEECN volunteers context to the City's overall response effort.
|-
|Crowd Management
| style="background: #e9ae97" |Optional
|Online or in-person
|2.0 hours
|'''Not to be confused with "Crowd Control".''' It is possible that large numbers of people will visit the BEECN Site. Crowd management training helps BEECN volunteers guide the behavior and movement of crowds.
|-
|Mental Health Crisis De-escalation
| style="background: #e9ae97" |Optional
|In-person
|3.0 hours
|If an individual visiting a BEECN Site is in a state of agitation, this training helps volunteers identify the precipitants of agitated behavior, the importance of non-verbal communication, and skills/strategies to manage an agitated person.
|-
|-
|[https://training.fema.gov/is/courseoverview.aspx?code=IS-242.c&lang=en IS-242: Effective Communication]
|[https://training.fema.gov/is/courseoverview.aspx?code=IS-242.c&lang=en IS-242: Effective Communication]
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|1.0 hours
|1.0 hours
|Introduces the FEMA Community Lifelines construct, an outcome-driven response structure used to achieve incident stabilization. PBEM uses Community Lifelines, and knowing them will help BEECN volunteers communicate more effectively with the EOC.
|Introduces the FEMA Community Lifelines construct, an outcome-driven response structure used to achieve incident stabilization. PBEM uses Community Lifelines, and knowing them will help BEECN volunteers communicate more effectively with the EOC.
|-
|First Aid (certification)
|style="background: #e9ae97"|Optional
|In-person
|6.5 hours
|Instructs volunteers how to preserve life, prevent further injury or deterioration, and promote recovery by providing immediate, temporary care to an injured or ill person. The BEECN caches include first aid supplies, and first aid certification can help BEECN volunteers use and/or distribute them effectively.
|-
|-
|Basic NET or CERT (certification)
|Basic NET or CERT (certification)
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|24 hours
|24 hours
|Basic NET/CERT training provides more and varied disaster response skills and situational awareness to BEECN volunteers.
|Basic NET/CERT training provides more and varied disaster response skills and situational awareness to BEECN volunteers.
|-
|[[NET Team Leader Training Program|NET Leadership Curricula]]
|style="background: #f4d6cb" |Supplemental
|Online
|
|Supplemental leadership curricula for leading volunteers.
|-
|-
|[https://www.portland.gov/pbem/documents/basic-emergency-operations-plan-beop-2016/download Portland Basic Emergency Operations Plan (BEOP)]
|[https://www.portland.gov/pbem/documents/basic-emergency-operations-plan-beop-2016/download Portland Basic Emergency Operations Plan (BEOP)]
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|Video content relevant to BEECN volunteer responsibilities.
|Video content relevant to BEECN volunteer responsibilities.
|}
|}
=== VSF 14.01.02: BEECN Coordinator Knowledge Base ===
''See [[VSF 14.01.01: BEECN Volunteer#VSF 14.01.01: BEECN Volunteer Knowledge Base|VSF 14.01.01: BEECN Volunteer Knowledge Base]]''
Retrieved from "https://volunteerpdx.net/index.php/VSF_14.01.02:_BEECN_Coordinator"