Vendor Registration

This page provides step-by-step instructions for Instructors and other individuals to register as Vendors with the City of Portland to be paid for services.

Credit Card Payment Alternative If you are an Instructor who wishes to avoid the process below, and be paid via credit card instead of bank transfer, we can do that! You get paid much, much more quickly, and it requires less overhead for staff. To use that method, please notify net@portlandoregon.gov. If you have a PayPal account, this article may also help.

First, get yourself, or your company, into the City's Accounting records

This requires:

1. A completed W-9, signed by the appropriate party: https://www.irs.gov/pub/irs-pdf/fw9.pdf
2. A completed ACH form, signed by the appropriate party: https://volunteerpdx.net/images/4/45/ACH_form.ver_061322.pdf
3. Scan or photo of a cancelled/voided check, or a wire document from your company’s bank.

Send all three forms electronically to csprocurement@portlandoregon.gov to have them processed through our Central Accounting Department. This typically takes three-to-five business days.

Second, get yourself, or your company, into the City's Procurement records

This requires vendor registration into BuySpeed at https://procure.portlandoregon.gov/bso/

• Select the BLUE "Register" button on the top-right section of the website. You will need your Tax ID# and an e-mail address.
• Please make sure that you complete the questions regarding Equal Opportunity Employment and Equal Benefits Operation. If eligible, this will qualify you as an EOE/EBO compliant vendor for the rest of the time you do business with the City.
• A step-by-step guide is available here.

Third, set up tax license registration

You can either:

• Register at: https://www.portlandoregon.gov/revenue/29320 Follow the link to "register a business"

or:

• Contact the Tax License Division at the Office of Management and Finance Celita Holt, Tax Supervisor Phone: [503.865.2495] Email: [Celita.Holt@portlandoregon.gov]

Fourth, provide insurance proof or request a waiver

The City requires that you provide proof of the following insurance. In some cases we can obtain a waiver from the PBEM Director, but that can extend processing time significantly.

• General Commercial Liability (GCL)
  • Per occurrence limit minimum $1,000,000
  • General Aggregate minimum of $2,000,000.00
• Automobile Insurance
  • Combined Single Limit minimum of $1,000,000.00
  • Umbrella or excess liability coverage of $2,000,000
  • The insurance shall include coverage for any auto or all owned, scheduled, hired and non-owned auto.
  • This coverage may be combined with the commercial general liability insurance policy.
• Worker’s Compensation
  • Unless exempt under ORS Chapter 656, the Consultant and all subconsultants shall maintain coverage for all subject workers.

Fifth, tell PBEM that you finished!

Please email net@portlandoregon.gov so that we know.