JOB AID: Notes Template for ECC Meetings: Difference between revisions

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* Check spelling of names and complete roles. Reference the agency/task force and meeting invitation lists to do so.
* Check spelling of names and complete roles. Reference the agency/task force and meeting invitation lists to do so.
* Decide if points made throughout the meeting can be reasonably combined by their concepts.  
* Decide if points made throughout the meeting can be reasonably combined by their concepts.  
* Include key info from the chat transcript  
* Include key info from the chat transcript in the meeting minutes in the appropriate locations. Delete the rest of the copied chat transcript.
##
* Place key points from the meeting, color coded, in the Executive Summary.
* Keep the minutes clear and as brief as possible.
* When the meeting notes are complete, name the file using the following naming convention: ''yyyymmdd_group/task force name_meeting name''.


## Include key info from the chat transcript in the meeting minutes in the appropriate locations. Delete the rest of the copied chat transcript.
== Basic Meeting Notes Template ==
## Put key points from the meeting, color-coded, in the Executive Summary.
NOTES HEADER - put in the following lines at the top of the notes, in this order:


## Keep the minutes as brief as possible and clear.
* '''Draft status:''' status of the notes (e.g. in process, pending review, final, etc)


'''Basic Meeting Notes Template'''
* '''Group/Task Force Name'''
* '''Name of Meeting - Meeting Notes'''
* '''Date-Time''' (use [[Military Time Conversion Chart|24 hour convention]])


[instructions: file naming convention]
''Instructions:'' Leave this color key in the notes for the reader.


YYMMDD_GROUP/TASK FORCE NAME_MEETING NAME meeting notes
* Follow-up: <span style="background:yellow">highlighted in yellow</span>
* Decisions and key reminders: <span style="background:Violet">highlighted in purple</span>
* Questions and parking lot topics: <span style="background:LightSkyBlue">highlighted in blue</span>
* Kudos: <span style="background:Gainsboro">highlighted in gray</span>


'''PUT STATUS OF NOTES HERE [e.g., in process, pending review, final]'''
'''Attendees''': ''Instructions:'' First Last (role, agency); First Last (role, agency); First Last (role, agency); First Last (role, agency); First Last (role, agency); First Last (role, agency); etc.


'''GROUP/TASK FORCE NAME'''
'''Executive Summary''' ''Instructions:'' Place key points from the meeting here; color-code in the Exec Summary only.


'''NAME OF MEETING – Meeting Notes'''
'''Detail:''' ''Instructions:'' organizing by the agenda is a good idea.
 
'''DATE – TIME''' [instructions: use 24-hour convention]
 
[instructions: Leave this color key in the notes for the reader. The outward-facing colors chosen for this template are the fourth down in their color continuum; the first color is too bright for easy reading.]
 
Follow-Up: highlighted in yellow
 
Decisions and Key Reminders: highlighted in purple  
 
Questions and Parking Lot: highlighted in blue
 
Kudos: highlighted in gray
 
'''Attendees''': [instructions: First Last (role, agency); First Last (role, agency); First Last (role, agency); First Last (role, agency); First Last (role, agency); First Last (role, agency); etc.]
 
'''Executive Summary''' [instructions: put key points from the meeting here; color-code in the Exec Summary only]
 
 
 
'''Detail''' [instructions: organizing by the agenda is a good idea]
 
 
 
[end of template]
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