Damage Assessment Mapping Module: Difference between revisions
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'''The Damage Assessment Mapping Module (DAMM)''' for Portland NET is a mobile device-based tool to document and map impacts of a disaster and electronically transmit that information to the [[Portland Emergency Coordination Center (ECC)]]. It is powered by [https://www.esri.com/en-us/arcgis/products/arcgis-survey123/overview Survey123] for ArcGIS. It is, essentially, an electronic version of [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_1:_Damage_Assessment_Form NET Form 1] for damage assessment. As a key operational tool for NET, the DAMM serves two important functions: | '''The Damage Assessment Mapping Module (DAMM)''' for Portland NET is a mobile device-based tool to document and map impacts of a disaster and electronically transmit that information to the [[Portland Emergency Coordination Center (ECC)]]. It is powered by [https://www.esri.com/en-us/arcgis/products/arcgis-survey123/overview Survey123] for ArcGIS. It is, essentially, an electronic version of [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_1:_Damage_Assessment_Form NET Form 1] for damage assessment. As a key operational tool for NET, the DAMM serves two important functions: | ||
#<span style="background:#FFFF00">'''It sends actionable and detailed data to the | #<span style="background:#FFFF00">'''It sends actionable and detailed data to the EOC in the aftermath of an earthquake; and,'''</span> | ||
#<span style="background:#FFFF00">'''Frequent drills with the DAMM during [[blue skies]] will prompt NET volunteers to become more familiar with their neighborhoods and develop the muscle memory needed to gather actionable data.'''</span> | #<span style="background:#FFFF00">'''Frequent drills with the DAMM during [[blue skies]] will prompt NET volunteers to become more familiar with their neighborhoods and develop the muscle memory needed to gather actionable data.'''</span> | ||
'''Volunteers can use the DAMM even in the absence of internet service,''' though internet service ''is'' required to transmit reports completed by a user. Every NET volunteer and [[ATV]] with a smartphone should download the software onto their device, practice with it, and know how to use it in the field. | '''Volunteers can use the DAMM even in the absence of internet service,''' though internet service ''is'' required to transmit reports completed by a user. Every NET volunteer and [[ATV]] with a smartphone should download the software onto their device, practice with it, and know how to use it in the field. | ||
'''LATEST | '''LATEST VERSION: Version 6.1 (2024.01.19)''' | ||
* Access DAMM Version | * Access DAMM Version 6.1 survey from your smartphone: https://survey123.arcgis.com/share/4a8bfdbc7bfb4d899d58dd198dc57dc7 | ||
* View the DAMM Version | * Do not use earlier versions because they will not feed the live data collection system and your work will be for naught. | ||
<p><span style="color:#ffffff">...</span></p> | * <s>View the DAMM Version 6.1 dashboard [https://pdx-net.maps.arcgis.com/apps/dashboards/d221a3a08cff44849f6d884d6effc125 here]</s> (2025.02.13, temporarily disabled during operations to safeguard sensitive information) | ||
* '''DAMM Improvement Form:''' If you have improvement suggestions for the DAMM, please briefly complete the form here: '''<nowiki>https://bit.ly/dammfeedback</nowiki>.''' Please do not email PBEM staff directly with improvement suggestions. | |||
[[File:DAMM1.jpg|alt=|border|right|444x444px]]<p><span style="color:#ffffff">...</span></p> | |||
__TOC__ | __TOC__ | ||
<p><span style="color:#ffffff">...</span></p> | <p><span style="color:#ffffff">...</span></p> | ||
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== Loading DAMM Onto A Mobile Device == | == Loading DAMM Onto A Mobile Device == | ||
[[File:DAMM. | [[File:DAMM Survey V6.1 (2).png|alt=|thumb|150x150px|'''''AFTER''' you download the Survey123 app, use your device's camera to scan this QR code. Click to enlarge.'']] | ||
[[File:Logos.jpg|frameless|255x255px|alt=|right]] | |||
==== Download Survey123 onto a device ==== | ==== Download Survey123 onto a device ==== | ||
* Downloading the Survey123 application is easy on a mobile device such as a tablet or phone. Simply go to the app store and search for “Survey123 for ArcGIS”. | * Downloading the Survey123 application is easy on a mobile device such as a tablet or phone. Simply go to the app store and search for “Survey123 for ArcGIS”. | ||
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==== Getting and opening the survey==== | ==== Getting and opening the survey==== | ||
'''Once the Survey123 app appears on the mobile device, you must next load the DAMM survey into the app.''' | '''Once the Survey123 app appears on the mobile device, you must next load the DAMM survey into the app.''' | ||
# From your device, click on this link: https:// | # From your device, click on this link: https://survey123.arcgis.com/share/4a8bfdbc7bfb4d899d58dd198dc57dc7?open=menu Or, use your device to scan the QR code in the right margin of this article (click it to enlarge). '''You do not need to be in the Survey123 app for this to work.''' | ||
# When you click on the link or scan the QR code, you will see a screen that gives you the option to either open the survey in a web browser or in the Survey123 app. Select: '''Open in the Survey123 field app.''' You only need to do this step once unless a new version of the survey comes out. If that happens, PBEM will notify you that there is a new survey version and will send you a link. You can then delete the old survey from your device (see [https://volunteerpdx.net/index.php/Damage_Assessment_Mapping_Module#Deleting_Outdated_Surveys Deleting an outdated survey] in this article). | # When you click on the link or scan the QR code, you will see a screen that gives you the option to either open the survey in a web browser or in the Survey123 app '''(important:''' scan it with your device's camera and NOT inside the Survey123 app). Select: '''Open in the Survey123 field app.''' You only need to do this step once unless a new version of the survey comes out. If that happens, PBEM will notify you that there is a new survey version and will send you a link. You can then delete the old survey from your device (see [https://volunteerpdx.net/index.php/Damage_Assessment_Mapping_Module#Deleting_Outdated_Surveys Deleting an outdated survey] in this article). | ||
# After you open in the Survey123 field app, you will see the welcome screen. On the welcome screen, select '''Continue without signing in.''' This is particularly important because the most common question we get is: "how do I sign in?" You do not sign in. | # After you open in the Survey123 field app, you will see the welcome screen. On the welcome screen, select '''Continue without signing in.''' This is particularly important because the most common question we get is: "how do I sign in?" You do not sign in. | ||
# When the "My Survey" page appears, select the survey you wish to use, which should be the latest version available. | # When the "My Survey" page appears, select the survey you wish to use, which should be the latest version available. | ||
# To begin a new site report and begin entering data select Collect on the next screen. The survey will appear and you can input your observations. | # To begin a new site report and begin entering data select Collect on the next screen. The survey will appear and you can input your observations. | ||
<span style="color:#ffffff">...</span> | <span style="color:#ffffff">...</span> | ||
{{#ev:vimeo|743819698|200x355|inline|'''''Video: getting the DAMM on your phone''''' | {{#ev:vimeo|743819698|200x355|inline|'''''Video: getting the DAMM on your phone'''''}} | ||
== DAMM Safety == | == DAMM Safety == | ||
* [[File: | * [[File:DAMM2.jpg|thumb|alt=It is important to be aware of your surroundings and maintain situational awareness when using the DAMM.|It is important to be aware of your surroundings and maintain situational awareness when using the DAMM.]]The internet abounds with tales of hapless phone users gettin' et by a bear or falling off cliffs while focusing all their attention on their phones. '''Maintain situational awareness.''' Pay close attention to your surroundings at all times. Take time to look up from your device while entering data. It is especially important as you walk from one location to the next that you focus on your surroundings to assure that you stay safe while doing field observations. If making observations at a particularly active scene, have a buddy with you as a spotter (NETs use the buddy system!) | ||
*Follow all the rules you learned in Basic NET about not entering compromised structures. NEVER enter a dangerous building to gather more data. Injured and dead NETs don't gather data, they become data. | *Follow all the rules you learned in Basic NET about not entering compromised structures. NEVER enter a dangerous building to gather more data. Injured and dead NETs don't gather data, they become data. | ||
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[[File:DAMM.photoicon.jpg|alt=Icons for taking or browsing to/selecting a photo on a mobile device. Click to enlarge.|thumb|'''''Figure 3:''''' ''Icons for taking or browsing to/selecting a photo on a mobile device. Click to enlarge.'']] | [[File:DAMM.photoicon.jpg|alt=Icons for taking or browsing to/selecting a photo on a mobile device. Click to enlarge.|thumb|'''''Figure 3:''''' ''Icons for taking or browsing to/selecting a photo on a mobile device. Click to enlarge.'']] | ||
Photos are one of the best ways to demonstrate the extent of damage sustained from an incident. Incident commanders, insurance adjusters, FEMA representatives, and property owners will all get a better idea of conditions with photographs. Keep in mind that you are preserving evidence, not winning photography awards. The built-in camera from a mobile device will capture details. Also, the auto-generated watermark will add a timestamp and coordinates to each photo that will link your photos to the location. | Photos are one of the best ways to demonstrate the extent of damage sustained from an incident. Incident commanders, insurance adjusters, FEMA representatives, and property owners will all get a better idea of conditions with photographs. Keep in mind that you are preserving evidence, not winning photography awards. The built-in camera from a mobile device will capture details. Also, the auto-generated watermark will add a timestamp and coordinates to each photo that will link your photos to the location. | ||
Whenever possible, it is best to take a photo from the Survey123 app instead of uploading one from your photo library. When taken from the app, the photo is stamped with metadata and is also taken in a size that is palatable to the record (Survey123 will not accept an attachment larger than 10 MB, which is not much). | |||
[[File:Fig. 3 House with watermark.jpg|alt=Figure 4: Photo of house with DAMM watermark.|thumb|'''''Figure 4:''''' ''Photo of house with DAMM watermark. Click to enlarge.'']] | [[File:Fig. 3 House with watermark.jpg|alt=Figure 4: Photo of house with DAMM watermark.|thumb|'''''Figure 4:''''' ''Photo of house with DAMM watermark. Click to enlarge.'']] | ||
<span style="color:#ffffff">...</span> | <span style="color:#ffffff">...</span> | ||
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== Setting Up a DAMM Drill == | == Setting Up a DAMM Drill == | ||
PBEM will initiate quarterly DAMM drills, but Team Leaders can easily set up a DAMM drill for their team whenever they like. What follows is the PBEM recommended procedure, but a Team Leader or exercise coordinator can change as needed. | |||
# '''Decide if you want to have a notified or unnotified drill.''' If the drill is notified, the TL will share the date/time of the drill in advance with their team. In an unnotified drill, the Team Leader chooses the date/time of the drill and asks PBEM to send a push notification to their NET members via SMS text message at that time with no prior notification. In an unnotified drill, the TL can choose to inform the Members that a drill will happen inside a specific time frame, but without giving the exact date or time. | # '''Decide if you want to have a notified or unnotified drill.''' If the drill is notified, the TL will share the date/time of the drill in advance with their team. In an unnotified drill, the Team Leader chooses the date/time of the drill and asks PBEM to send a push notification to their NET members via SMS text message at that time with no prior notification. In an unnotified drill, the TL can choose to inform the Members that a drill will happen inside a specific time frame, but without giving the exact date or time. | ||
# '''Choose a date and time at least a week out.''' This will give Members with no DAMM experience some time to prepare. | # '''Choose a date and time at least a week out.''' This will give Members with no DAMM experience some time to prepare. | ||
# '''Choose a name for the simulated incident.''' When your team members fill out the form, they will be asked for an incident name. Choose a name (e.g. "Operation DAMM Drill 01") and email it to team members ahead of time. | |||
# '''Email Members the link to this page''' so they can review the procedure and practice. | # '''Email Members the link to this page''' so they can review the procedure and practice. | ||
# '''Start the drill on the appointed day and time.''' PBEM suggests giving one hour for Members to input one or two reports. | # '''Start the drill on the appointed day and time.''' PBEM suggests giving one hour for Members to input one or two reports. | ||
# '''Remember to encourage participants to bring a buddy when they do the drill.''' The buddy would not need to be a NET. The situational awareness of the report taker will be compromised, so the buddy is there to keep eyes out and keep the volunteer safe. | |||
# '''At the end of the drill, encourage everyone to view their work on the [https://pdx-net.maps.arcgis.com/apps/dashboards/0de1e120d20e4cf097c8d21d51bcc9ae Operational Dashboard].''' | # '''At the end of the drill, encourage everyone to view their work on the [https://pdx-net.maps.arcgis.com/apps/dashboards/0de1e120d20e4cf097c8d21d51bcc9ae Operational Dashboard].''' | ||
# If the TL would like to have a spreadsheet of the reports exported and emailed, they should request by emailing [mailto:Net@portlandoregon.gov net@portlandoregon.gov]. | # If the TL would like to have a spreadsheet of the reports exported and emailed, they should request by emailing [mailto:Net@portlandoregon.gov net@portlandoregon.gov]. | ||
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<span style="color:#ffffff">...</span> | <span style="color:#ffffff">...</span> | ||
== Post- Storm Windshield Assessments == | |||
During the recovery phase of a major storm, the Portland [https://www.portland.gov/bds Bureau of Development Services] and/or other government partners may request NET volunteers do "windshield assessments" of their immediate neighborhoods to document storm-caused damage. NET volunteers will use DAMM to document any damaged private or public property they see, and the data they send via the DAMM will be used to route response/recovery resources. These deployments generally take place over the course of several days, with NETs encouraged to scout damaged property inside the timeframe declared. | |||
For these deployments, PBEM will ONLY accept data via the DAMM. We will not intake reports texted, emailed, or called into PBEM. | |||
<span style="background:#FFFF00">'''Please record damaged properties only. No need to take reports on properties that are undamaged by the storm.'''</span> | |||
If you are available to deploy and can do so safely, please do the following: | |||
* Make sure you have the '''latest version''' of the DAMM ready to go on your smart device. | |||
* Collect your PPE. For this deployment, that will include: | |||
** NET hard hat is '''''required''''' (especially if weather has brought tree limbs down). | |||
** NET vest is '''''required.''''' The vest makes you [https://www.safetygearonline.com/explaining-ansi-safety-vest-classes Class ANSI 2] for visibility. | |||
** A cell phone (you'll need one to use the DAMM anyway) | |||
** Shoe traction devices if there is ice and snow (e.g. "Yaktrax") | |||
** Weather appropriate clothing | |||
* Deploy only in daylight, and only within reasonable walking distance of your home. Do not drive around. | |||
* Bring a partner (such as another NET volunteer or a neighbor with PPE). | |||
* Do not walk onto private property without permission from a property owner. Make observations from the street. | |||
* If you are asked questions about your activities, direct them to https://portlandoregon.gov/net and/or encourage them to call the PBEM contact for your deployment to verify you're not there to case the area. | |||
* On the DAMM survey, you can skip questions about injuries. If you observe serious/acute injuries, call 911 instead. | |||
== DAMM Frequently Asked Questions (FAQs) == | == DAMM Frequently Asked Questions (FAQs) == | ||
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===== Q: Is there a way to auto-populate the "Observer Details"... ===== | ===== Q: Is there a way to auto-populate the "Observer Details"... ===== | ||
[[File:DAMM Spatial Test.png|alt=A spatial test PBEM ran with the DAMM developer. Even under ideal conditions, the report is several meters off from the control point, and that's okay.|thumb|'''''Figure 7:''''' ''A spatial test PBEM ran with the DAMM developer. Even under ideal conditions, the report is several meters off from the control point, and that's okay.'']] | |||
...(i.e. person reporting, NET Team, NET ID Number, Incident type, Incident name) on the survey, so i don’t have to enter them every time? | ...(i.e. person reporting, NET Team, NET ID Number, Incident type, Incident name) on the survey, so i don’t have to enter them every time? | ||
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===== Q: I'm viewing the dashboard and it's loading very slow (about 30 seconds). Can it be sped up? ===== | ===== Q: I'm viewing the dashboard and it's loading very slow (about 30 seconds). Can it be sped up? ===== | ||
''A: No; there is no fix for that at this time.'' | ''A: No; there is no fix for that at this time. If you're on a wireless connection, try to move to a wired connection. The Dashboard is pulling a lot of data!'' | ||
===== Q: On the dashboard, why do my observations appear a small distance from where I took them? ===== | |||
''A: Spatial accuracy is not an essential part of the DAMM, and this is a known limitation. The reason is that devices such as smartphones are low-quality GPS receivers. The effect can be exacerbated by heavy tree canopy or buildings. Tests demonstrate that even with poor receiving conditions, a reading should be inside of 14 meters (45'), and that's good enough for this tool (Figure 7).'' | |||
<span style="color:#ffffff">...</span> | <span style="color:#ffffff">...</span> | ||
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== DAMM Project History == | == DAMM Project History == | ||
The DAMM began as an idea proposed in November 2020 by Brian Patrick Brady, a GIS consultant acquainted with members of Arnold Creek NET. With feedback from NET focus groups, Brian developed several versions of the DAMM before releasing a working version in 2021. Version 6 is available starting in 2023 and brings new functionality to DAMM including: auto-populating Fire Management Areas (FMA), annotated Images, Spanish Translation and other design elements to improve the user experience. The [https://pdx-net.maps.arcgis.com/home/index.html PDX-NET] ArcGIS Online account is hosted through a nonprofit organization, not the City of Portland. | The DAMM began as an idea proposed in November 2020 by Brian Patrick Brady, a GIS consultant acquainted with members of Arnold Creek NET. With feedback from NET focus groups, Brian developed several versions of the DAMM before releasing a working version in 2021. Version 6 is available starting in 2023 and brings new functionality to DAMM including: auto-populating Fire Management Areas (FMA), annotated Images, Spanish Translation and other design elements to improve the user experience. The [https://pdx-net.maps.arcgis.com/home/index.html PDX-NET] ArcGIS Online account is hosted through a nonprofit organization, not the City of Portland. | ||
DAMM was first used in an emergency deployment by NET volunteers during the January 2024 winter storm. NET volunteers completed neighborhood-based assessments of building damage and piped the data to Portland's Bureau of Emergency Services and to Team Rubicon to facilitate them offering assistance to homeowners. | |||
The name of the DAMM was coined and suggested by Pleasant Valley NET volunteer Steve Mitchell. Since Jeremy Van Keuren basically has the brain of an eleven-year-old, that's the name that stuck. | The name of the DAMM was coined and suggested by Pleasant Valley NET volunteer Steve Mitchell. Since Jeremy Van Keuren basically has the brain of an eleven-year-old, that's the name that stuck. | ||
[[File:DAMM 6.1 Thumbnail.png|alt=The DAMM V6.1 image.|thumb|232x232px|''The DAMM V6.1 image.'']] | |||
'''The DAMM V6.1 Thumbnail''' | |||
In case you were wondering, Brian Patrick Brady (the DAMM's creator) got the image for version 6 of the DAMM by plugging the following keywords into an AI art generator: ''“A pensive cat wearing a safety vest and eating a big doughnut while inspecting damage in a severe storm next to a major accident”.'' Well, so it goes I guess. | |||
* | * | ||
