NET Incident Command System (ICS) Forms: Difference between revisions

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| style="background: powderblue" |If you are a NET Team Leader and need to order ICS forms for your team from PBEM, [https://app.smartsheet.com/b/form/1c4c750a8edd4017a75725b92377f9c4 CLICK HERE] to order
| style="background: lightcyan" |If you are a NET Team Leader and need to order ICS forms for your team from PBEM, [https://app.smartsheet.com/b/form/1c4c750a8edd4017a75725b92377f9c4 CLICK HERE] to order
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[[File:2015.10.24.Op Whitestag.EJones (14).jpg|thumb|''Using NET ICS Forms during Operation Whitestag at [[Scenario Village]]. Photo by Ernest Jones, October 24 2015.'']]ICS forms provide a template to NET volunteers for documenting activities during a deployment. Though efforts to save life and property take priority over documentation, <span style="background:#FFFF00">'''documenting activities is nonetheless important and should be a routine part of NET training, drills, and response.'''</span>  Documentation serves several crucial functions:
[[File:2015.10.24.Op Whitestag.EJones (14).jpg|thumb|''Using NET ICS Forms during Operation Whitestag at [[Scenario Village]]. Photo by Ernest Jones, October 24 2015.'']]ICS forms provide a template to NET volunteers for documenting activities during a deployment. Though efforts to save life and property take priority over documentation, <span style="background:#FFFF00">'''documenting activities is nonetheless important and should be a routine part of NET training, drills, and response.'''</span>  Documentation serves several crucial functions:
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'''Volunteers should never throw away completed forms.''' Forms serve as a response record and will be important when requesting reimbursement from FEMA.
'''Volunteers should never throw away completed forms.''' Forms serve as a response record and will be important when requesting reimbursement from FEMA.
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| style="background: cornsilk; padding: 15px" |'''<big>❧</big>''' <big>'''Side Note:'''</big> AROs particularly need a scribe. The documentation load can get heavy when handling message requests, requests for information, and keeping a log. The log needs items entered with time stamps and an ARO may be handling multiple loggable items over the course of a few minutes. AROs should consider recording their radio traffic so that logs can be reviewed and updated after their shift.
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<p><span style="color:#ffffff">...</span></p>
<p><span style="color:#ffffff">...</span></p>


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The Damage Assessment Mapping Module (DAMM) is a smartphone-based survey tool designed similarly to NET Form 1. In the aftermath of a disaster PBEM expects NETs to use the DAMM if possible both before and after internet service returns.   
The Damage Assessment Mapping Module (DAMM) is a smartphone-based survey tool designed similarly to NET Form 1. In the aftermath of a disaster PBEM expects NETs to use the DAMM if possible both before and after internet service returns.   


This raises some questions, however, because an ITL will not have access to information inputted to the DAMM. PBEM recommends the following course of action: ITLs should order the prioritization of paper form use for damage assessments (NET Form 1) and order the Documentation Unit input completed NET Form 1s into the DAMM as soon as possible. Doing so will help ensure the ECC receives the situational awareness needed to make resource decisions.   
This raises some questions, however, because an ITL will not have access to information inputted to the DAMM during a disaster (the dashboard is hidden from public view to protect survivors). PBEM recommends the following course of action: ITLs should order the prioritization of paper form use for damage assessments (NET Form 1 or NET Forms 1b and 1c) and order the Documentation Unit input completed NET Form 1s into the DAMM as soon as possible. Doing so will help ensure the ECC receives the situational awareness needed to make resource decisions.   


Once the response moves into the early Recovery stage, NETs should use the DAMM exclusively and turn away from paper forms.
Once the response moves into the early Recovery stage, NETs should use the DAMM exclusively and turn away from paper forms.
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The Damage Assessment Form is the most essential form in a volunteer’s kit. A volunteer uses the form to record damage observed in a neighborhood (such as fires, utility hazards, structural damage, injuries and casualties, and available access) while moving through the area to the NET Staging Area. Upon arriving at the NET Staging Area, the volunteer turns the Damage Assessment Form in to the Incident Team Leader. The ITL then uses all the Damage Assessment Forms to prioritize plans and action items (reflected on [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_4:_Assignment_Briefing Form 4: Team Leader’s Assignment Tracking Log]).
The Damage Assessment Form is the most essential form in a volunteer’s kit. A volunteer uses the form to record damage observed in a neighborhood (such as fires, utility hazards, structural damage, injuries and casualties, and available access) while moving through the area to the NET Staging Area. Upon arriving at the NET Staging Area, the volunteer turns the Damage Assessment Form in to the Incident Team Leader. The ITL then uses all the Damage Assessment Forms to prioritize plans and action items (reflected on [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_4:_Assignment_Briefing Form 4: Team Leader’s Assignment Tracking Log]).


Thanks to insight from drills and exercises, NET volunteers redesigned this form to facilitate faster radio communications. Those redesigns are represented below in Forms 1b-1, 1b-2, and 1c. Use of these versions of the forms are ''optional'' and to the discretion of an ITL.
Thanks to insight from drills and exercises, NET volunteers redesigned this form to support consolidation of information at staging areas and to facilitate more efficient radio communications. Those redesigns are represented below in Forms 1B-1, 1B-2, and 1C. Use of these versions of the forms are ''optional'' and to the discretion of an ITL.
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* [https://hcpaw.portlandoregon.gov/userportal/?v=4.5.2#/shared/public/8BS5ShmUuU3iFLlJ/0b6ab3e9-662c-4ffe-a743-2c95b8cc7f53 Color, blank]
* [https://hcpaw.portlandoregon.gov/userportal/?v=4.5.2#/shared/public/8BS5ShmUuU3iFLlJ/0b6ab3e9-662c-4ffe-a743-2c95b8cc7f53 Color, blank]
* [https://hcpaw.portlandoregon.gov/userportal/?v=4.5.2#/shared/public/z9tEbSZbRGjd20Ru/1510c8d2-4b85-4cf0-9700-d05c6c27168c Color, filled out as an example]
* [https://hcpaw.portlandoregon.gov/userportal/?v=4.5.2#/shared/public/z9tEbSZbRGjd20Ru/1510c8d2-4b85-4cf0-9700-d05c6c27168c Color, filled out as an example]
|This is the original NET Form 1 developed in February of 2017, and the one volunteers should use ''unless'' an Incident Team Leader (ITL) proscribes use of the variants offered below.
|This is the original NET Form 1 developed in February of 2017, and the one volunteers should use ''unless'' an Incident Team Leader (ITL) proscribes use of the variants offered below.  Note that if Form 1 is used instead of one of the Form 1Bs, it will be difficult or impossible to use Form 1C to consolidate information for planning purposes.


As noted to the left, volunteers can download a blank version of this form as well as a "mock" filled out version of the form to demonstrate how volunteers fill out the form.  
As noted to the left, volunteers can download a blank version of this form as well as a "mock" filled out version of the form to demonstrate how volunteers fill out the form.  
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=== NET Form 1b: Individual Situation Report by Category/Dwelling ===
 
=== NET Form 1B: Individual Situation Report by Category/Dwelling ===
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|style="background:red; color:white; text-align: center" colspan="2"| '''<big>NET Form 1b: Individual Situation Report by Category/Dwelling</big>'''
|style="background:red; color:white; text-align: center" colspan="2"| '''<big>NET Form 1b: Individual Situation Report by Category/Dwelling</big>'''
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Volunteers may use these versions as alternatives to [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_1:_Damage_Assessment_Form NET ICS Form 1: Damage Assessment] if their Incident Team Leader approves. PBEM encourages NETs to test out the different versions of the forms in exercises. ITLs can direct teams to use 1b-1 or 1b-2 based on the type of search they are conducting or whether they are observing single-family buildings, apartments, or condominiums.
Volunteers may use these versions as alternatives to [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_1:_Damage_Assessment_Form NET ICS Form 1: Damage Assessment] if their Incident Team Leader approves. PBEM encourages NETs to test out the different versions of the forms in exercises. ITLs can direct teams to use 1B-1 or 1B-2 based on the type of search they are conducting or whether they are observing single-family buildings, apartments, or condominiums.


The two alternatives (1b-1 Report by Category and 1b-2 Report by Dwelling) offer similar categories of damage as the original Form 1 but represented by rows instead of columns. 
'''NET Form 1B-1: Individual Situation Report by Category''' has a column tallying each type of damage and a column for recording the addresses where the damage was observed. This version may be an appropriate choice where there appears to be many cases of certain types of damage and the locations of such damage needs to be recorded quickly (e.g. flooding created by a leaking water main).


'''NET Form 1b-1: Individual Situation Report by Category''' has a column tallying each type of damage and a column for recording the addresses where the damage was observed. This version may be an appropriate choice where there appears to be many cases of certain types of damage and the locations of such damage needs to be recorded quickly (e.g. flooding created by a leaking water main).
'''NET Form 1B-2: Individual Situation Report by Dwelling''' has rows representing a dwelling and columns representing categories of potential response issues. It has a row at bottom for totaling the number of each type of issue observed. This version might be the better choice when a team makes a visual inspection of a series of dwellings and want to record their assessment of each dwelling separately.


'''NET Form 1b-2: Individual Situation Report by Dwelling''' has rows representing a dwelling and columns representing categories of potential response issues. It has a row at bottom for totaling the number of each type of issue observed. This version might be the better choice when a team makes a visual inspection of a series of dwellings and want to record their assessment of each dwelling separately.
Documentation
 
* [[Instructions for the Situation Reports 1B & 1C|Detailed instructions on using Form 1B & 1C]].  
You can find more detailed instructions on using Form 1b [https://hcpaw.portlandoregon.gov/u/-fHcVBBx3Efr8dxX/03cbe77b-c78d-4e0f-91c8-485a0f4e4a64?l HERE], as well as a training video embed on the right side of this page.{{#ev:youtube|ka3xXu7J4PE|430|right|'''''Video: How to use Form 1b'''''|frame}}
* Training video embeded on the right side of this page.{{#ev:youtube|ka3xXu7J4PE|430|right|'''''Video: How to use Form 1b'''''|frame}}
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* Calculate a set of totals by category that can be reported by radio to the team’s regional subnet controller for forwarding the PBEM’s ECC.
* Calculate a set of totals by category that can be reported by radio to the team’s regional subnet controller for forwarding the PBEM’s ECC.


The procedure for transmitting Form 1C is for a neighborhood ARO to contact a regional “subnet control”. The subnet control gathers information from all teams within a region and transmits that information to the ECC. With advance training and practice, reading a Form 1C to the subnet control is a faster process.{{#ev:youtube|KPniq_hMVz0|350|right|'''''Video: Using Net Form 1C - Team Situation Report with Totals'''''|frame}}
The procedure for transmitting Form 1C is for a neighborhood ARO to contact a regional “subnet control”. The subnet control gathers information from all teams within a region and transmits that information to the ECC. With advance training and practice, reading a Form 1C to the subnet control is a faster process.
 
'''Documentation'''
* [[Instructions for the Situation Reports 1B & 1C|Detailed instructions on using Form 1B & 1C]].
* Training video embeded on the right side of this page.
 
{{#ev:youtube|KPniq_hMVz0|350|right|'''''Video: Using Net Form 1C - Team Situation Report with Totals'''''|frame}}


{{#ev:youtube|8hoCHfKTexk|350|right|'''''Video: How to Read a NET Form 1C using an Amateur Radio'''''|frame}}
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|'''[https://hcpaw.portlandoregon.gov/userportal/?v=4.5.2#/shared/public/zwW_MSaFvzndBb8y/3ce64b9d-8993-4471-ab4f-d3347fb75f4b NET ICS Form 1c: Team Situation Report with Totals]'''
|'''[https://hcpaw.portlandoregon.gov/userportal/?v=4.5.2#/shared/public/zwW_MSaFvzndBb8y/3ce64b9d-8993-4471-ab4f-d3347fb75f4b NET ICS Form 1c: Team Situation Report with Totals]'''
|This form can be downloaded and printed, and it is also electronically fillable with Adobe Acrobat. Designed by NET Radio Training Liaisons.
|This form can be downloaded and printed, and it is also electronically fillable with Adobe Acrobat. Designed by NET Radio Training Liaisons.
|[[File:Form 1C Team Situation Report with Totals.jpg|border|center|frameless|161x161px]]
|[[File:Form 1C Team Situation Report with Totals.jpg|border|center|frameless|160x160px]]
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'''<big>Layout Guide for Form 1c</big>'''
'''<big>Layout Guide for Form 1c</big>'''
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| style="background:gainsboro; color:arsenic; width:40%" align="right"| '''Completed by: '''
| style="background:gainsboro; color:arsenic; width:40%" align="right"| '''Completed by: '''
| style="padding:0px 0px 0px 10px;"| [[VSF 08.04: Treatment Area Manager|Medical Treatment Area Manager]]
| style="padding:0px 0px 0px 10px;"| [[Volunteer Support Functions Introduction and Directory#VSF_08:_Medical|Medical Treatment Area Manager]]
|-
|-
| style="background:gainsboro; color:arsenic" align="right"| '''Kit qty:'''
| style="background:gainsboro; color:arsenic" align="right"| '''Kit qty:'''
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The Patient Treatment Area Record is a specialized form intended to track the condition of patients placed in a patient treatment area. It is filled out by a volunteer (CERT/NET or SUV) detailed to supervise the treatment area. Completed Treatment Area Records are turned in to the Documentation Unit.
The Patient Treatment Area Record is a specialized form intended to track the condition of patients placed in a patient treatment area. It is filled out by a volunteer (CERT/NET or SUV) detailed to supervise the treatment area. Completed Treatment Area Records are turned in to the Documentation Unit.


This form does not allow for a great deal of detail on victims’ conditions. This is acceptable for an immediate, short-term response when the presumption that emergency medical response will soon be en route. However, if volunteers anticipate that professional responders will not be available for some time, a designated volunteer should consider tracking treatment area patients using this form as a "dashboard" while tracking the condition of individual patients using [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_5b:_Individual_Treatment_Record Form 5b: Individual Treatment Record].
This form does not allow for a great deal of detail on victims’ conditions. This is acceptable for an immediate, short-term response when the presumption that emergency medical response will soon be en route. However, if volunteers anticipate that professional responders will not be available for some time, a designated volunteer should consider tracking treatment area patients using this form as a "dashboard" while tracking the condition of individual patients using [[NET Incident Command_System (ICS) Forms#NET Form 5b:_Individual_Treatment_Record|Form 5b: Individual Treatment Record]].
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=== NET Form 5b: Individual Treatment Record ===
=== NET Form 5b: Individual Treatment Record ===
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Use as many pages as necessary to document findings for each patient.
Use as many pages as necessary to document findings for each patient.
{{#ev:vimeo|795076392|350|right|'''''Video: Marcel Rodriguez (the NET and Wilderness Responder who designed the form) explains how to complete 5b.'''''|frame}}
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|[[File:Form 5b.Individual Treatment Record.jpg|border|center|frameless|155x155px]]
|[[File:Form 5b.Individual Treatment Record.jpg|border|center|frameless|155x155px]]
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<br/>
<br/>
<br/>
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<hr>
=== NET Form 6: Communications Log ===
=== NET Form 6: Communications Log ===
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The Communication Log tracks significant radio activity for each radio at a particular location. Logged activities should include:
The Communication Log tracks significant radio activity for each radio at a particular location. Logged activities should include:


* When the operator checks into or out of a net
* When the operator checks into or out of a net.
* When the operator changes frequency
* When the operator reads a [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_8:_General_Message NET Form 8] to another operator or transcribes one being read by another operator. When such a message is logged, the tactical call sign of the person reading the message should be placed in the '''From''' field and the tactical call sign of the person receiving and transcribing the message should be placed in the '''To''' field. Information from the [https://volunteerpdx.net/index.php/NET_Incident_Command_System_(ICS)_Forms#NET_Form_8:_General_Message Form 8] should be placed in the right-hand field as described in the column header.
* When operator and logger changes with name and callsign of new person
* When the operator changes frequency.
* When the operator takes more than a 10 minute break
* When operator and logger changes with name and callsign of new person.
* Any significant event involving operation of this radio
* When the operator takes more than a 10 minute break.
* Any significant event involving operation of this radio.
* When the operator goes off the air.
* When the operator goes off the air.


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| style="padding:0px 0px 0px 10px;"| ''2022.09.29''
| style="padding:0px 0px 0px 10px;"| ''2022.09.29''
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These forms are used by communications specialists (e.g. AROs, runners) to pass important messages back and forth. For example, a NET ITL in Irvington may wish to ask a question to the NET Coordinator at the ECC. The ITL writes the message on the form and passes it to their ARO. The ARO connects with the ECC Radio Room and recites the message. The Irvington ARO then writes the reply from the NET Coordinator into the "Reply" field as it is read to them by the Radio Room. The Irvington ARO then passes the completed form (with the reply) back to the ITL.
These forms are used by teams to communicate with the Portland ECC and other teams. For example, if a NET ITL for a particular team wished to ask a question to the NET Coordinator at the ECC, they would put the question on a Form 8 and pass it to the team's ARO. The ARO would notify their subnet control operator of the need to route the Form 8 message as well as precedence of the message. When the control operator gives the "go-ahead" the ARO would read the message and the control operator would transcribe it. The control operator would then route the message to the ECC radio room. When a reply becomes available, the radio room would route it back to the subnet control operator for delivery to the originating team's ARO, who would pass it to the team's ITL.
 
The person filling out the form should assign a precedence by inserting one of the following words or phrases at the beginning of the subject line followed by a colon.
 
* Emergency
* Priority
* Health & Welfare
* Routine
<span style="color:#FFFFFF">..........</span>''Main article: [[Message Precedence]]''
 
 
 
Ultimately, the ITL is responsible for the content and precedence of the Form 8. If they choose to delegate that task, the ITL should approve the form before passing it to the ARO for sending it on.


These forms are simple; the format makes completing them self-explanatory. However, volunteers should practice composing messages easy and quick to read over the air. For example, you should never recite Shakespeare's ''Hamlet'' over the air on amateur radio. But you could write the following message for the ARO to recite:
These forms are simple; the format makes completing them self-explanatory. However, volunteers should practice composing messages easy and quick to read over the air. For example, you should never recite Shakespeare's ''Hamlet'' over the air on amateur radio. But you could write the following message for the ARO to recite:


''"Hamlet saw his dead dad's ghost, pretended to go crazy with revenge, actually went crazy with revenge, everyone dead. Over."''
''"Health & Welfare: Hamlet saw his dead dad's ghost, pretended to go crazy with revenge, actually went crazy with revenge, everyone dead. Over."''
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<p><span style="color:#ffffff">...</span></p>
<p><span style="color:#ffffff">...</span></p>
== NET Versions of ICS Forms ==
===[[Media:ICS 201 Exp NET version fillable.pdf|Experimental NET Version of ICS 201 Incident Briefing]]===
This is a form that can either be filled in with paper or pencil or filled in using Adobe Acrobat Reader.  The org chart on page 3 has been customized to be useful to NET Incident Team Leaders.
This form was used as a Shift Report (or Operational Period Report) in the Fall 2024 [https://portlandprepares.org/net-resources/deployment/ Citywide Deployment Exercise]. At the top of the exercise, the team received a completed ICS 201, ostensibly from the (simulated) previous shift. At the end of the exercise, the team completed its own ICS 201, to inform the (hypothetical) incoming shift. This use of the form was helpful, but still in development.
[[Media:ICS_Form_201_Incident_Briefing_V3_NET_Instructions.pdf|Instructions for NET Version of ICS 201 Portland]]
===[[Media:ICS-214 Unit Log Fillable.pdf|Experimental NET Version of ICS 214 Unit Log]]===
This is a form that can either be filled in with paper or pencil or filled in using Adobe Acrobat Reader. It can be used by NET Subnet Controllers and other radio operators who want to log their activities separately from their formal traffic. When this form is used, sending and receiving NET Form 8 should still be logged on NET Form 6. It is the same or similar to the ICS 214 used by Multnomah Count ARES.
[[Media:ICS Form 214 Unit Log NET Instructions.pdf|Instructions for NET version of ICS Form 214 Unit Log]]


== NET Incident Command System (ICS) Forms Frequently Asked Questions (FAQs) ==
== NET Incident Command System (ICS) Forms Frequently Asked Questions (FAQs) ==
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