Scenario Village Proctoring: Difference between revisions

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[[File:2023.05.06.Shon.jpg|alt=Shon Christensen guides Verde NET through Scenario Village. May 06, 2023.|thumb|Shon Christensen (PF&R) guides Verde NET through Scenario Village. ''May 06, 2023''. ''Photographer: Jeremy Van Keuren.'']]
[[File:2023.05.06.Shon.jpg|alt=Shon Christensen guides Verde NET through Scenario Village. May 06, 2023.|thumb|Shon Christensen (PF&R) guides Verde NET through Scenario Village. ''May 06, 2023''. ''Credit: Jeremy Van Keuren.'']]
<span style="background:cornsilk; color: cornsilk">-</span><span style="background:cornsilk; color: black"> '''Contributing writer:''' Amanda Westervelt, Portland Bureau of Emergency Management, Operations Specialist </span><span style="background:cornsilk; color: cornsilk">-</span>
<span style="background:cornsilk; color: cornsilk">-</span><span style="background:cornsilk; color: black"> '''Contributing writer:''' Amanda Westervelt, Portland Bureau of Emergency Management, Operations Specialist </span><span style="background:cornsilk; color: cornsilk">-</span>


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<p><span style="color:#ffffff">...</span></p>
<p><span style="color:#ffffff">...</span></p>
== Preparing to Proctor ==
== Preparing to Proctor ==
[[File:Proctoring1.jpg|alt=Alice Busch and Jeremy Van Keuren proctor at Operation Fort Rock. December12, 2018.|thumb|Alice Busch and Jeremy Van Keuren proctor at Operation Fort Rock. ''December12, 2018. Photographer: Kathy Reese.'']]
[[File:Proctoring1.jpg|alt=Alice Busch and Jeremy Van Keuren proctor at Operation Fort Rock. December12, 2018.|thumb|Alice Busch and Jeremy Van Keuren proctor at Operation Fort Rock. ''December12, 2018. Credit: Kathy Reese.'']]
Before the exercise begins:
Before the exercise begins:


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* '''Know the scenario:''' Maybe an earthquake just happened, we are on a typical city block, several survivors are scattered throughout the village with various injuries, they need assistance, and here comes a NET team…
* '''Know the scenario:''' Maybe an earthquake just happened, we are on a typical city block, several survivors are scattered throughout the village with various injuries, they need assistance, and here comes a NET team…


* '''Know the objectives of the exercise:''' Why is the Exercise Coordinator doing this? Generally this is to provide a team of NETs and opportunity to practice ICS, radio, search & rescue, and medical triage skills.
* '''Know the objectives of the exercise:''' Why is the Exercise Coordinator doing this? Generally this is to provide a team of NETs and opportunity to practice ICS, radio, search & rescue, and medical triage skills. Other objectives could include practicing patient management, de-escalation and mental health first aid.


* '''Know the NET players’ objectives:''' Is this an easier scenario for first-time players? Or is this a more complex scenario for a team that wants to really practice a very specific set of advanced skills? You’ll want to know what you should be evaluating.  
* '''Know the NET players’ objectives:''' Is this an easier scenario for first-time players? Or is this a more complex scenario for a team that wants to really practice a very specific set of advanced skills? You’ll want to know what you should be evaluating.  
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# To sign in if they haven't already done so.
# To sign in if they haven't already done so.
# To yell '''"REAL WORLD"''' to stop the exercise if they observe anything unsafe taking place (they should trust their gut too).
# To yell '''"REAL WORLD"''' to stop the exercise if they observe anything unsafe taking place (they should trust their gut too).
# To be aware of their own stress reactions and those of their teammates. Stress is used in SV so players can practice using the parts of their brains that are often impaired in stressful situations. There is no problem with "tapping out" to take a break. Check in with each other on stress levels.
# (If we brought the beads)...wear Mardi Gras beads if you do not want to be photographed.
# (If we brought the beads)...wear Mardi Gras beads if you do not want to be photographed.
# To do a sharp instrument check...are you sure you don't have any on you?
# To do a sharp instrument check...are you sure you don't have any on you?
# Not to carry Survivor Volunteers down stairs. But instead, to let them stand and walk down and then resume the patient carry.
# Not to carry Survivor Volunteers down stairs. But instead, to let them stand and walk down and then resume the patient carry.
# Use the notepads on the doors to mark buildings.
# Have a flashlight for darkened areas. If you don't have a flashlight, don't go in.
# Have a flashlight for darkened areas. If you don't have a flashlight, don't go in.
# What the [https://volunteerpdx.net/index.php/Scenario_Village#Participant_Roles_and_Responsibilities different lanyard colors mean].
# What the [https://volunteerpdx.net/index.php/Scenario_Village#Participant_Roles_and_Responsibilities different lanyard colors mean].
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# To have fun, and do not stress; it's only a FAIL if someone is hurt in the exercise. Otherwise, this is the place to make mistakes.
# To have fun, and do not stress; it's only a FAIL if someone is hurt in the exercise. Otherwise, this is the place to make mistakes.
# There will be a hotwash at the end.
# There will be a hotwash at the end.
# Email PBEM to replenish any supplies used.
If proctors have time, we also recommend reviewing '''[https://hcpaw.portlandoregon.gov/u/xqPeQS8j3iTUo95C/08072591-2b69-455c-8333-c416ac6535c4?l this brief]''' from NW District NET TL Nick McCullar on trauma-informed proctoring for the exercise.
<span style="color:#ffffff">...</span>
<span style="color:#ffffff">...</span>


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== Proctoring During the Exercise ==
== Proctoring During the Exercise ==
[[File:SV.OpRedfern.ErnieJones.jpg|alt=Lt. Matthew Silva and Lt. Laurent Picard taking notes during Operation Red Fern. December 12, 2015. Photographer: Ernest Jones.|thumb|Lt. Matthew Silva and Lt. Laurent Picard taking notes during Operation Red Fern. ''December 12, 2015. Photographer: Ernest Jones.'']]
[[File:SV.OpRedfern.ErnieJones.jpg|alt=Lt. Matthew Silva and Lt. Laurent Picard taking notes during Operation Red Fern. December 12, 2015. Photographer: Ernest Jones.|thumb|Lt. Matthew Silva and Lt. Laurent Picard taking notes during Operation Red Fern. ''December 12, 2015. Credit: Ernest Jones.'']]
Actors are hidden; play begins. The NET team arrives, and the actors start acting. You take out your clipboard and become a fly on the wall.
Actors are hidden; play begins. The NET team arrives, and the actors start acting. You take out your clipboard and become a fly on the wall.


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== Hotwash ==
== Hotwash ==
The Scenario Village hotwash is an opportunity for all participants to decide how they think the exercise went. It is important not to frame in terms of "success" or "failure" since this is a practice response. What is more important is what people learned.
The Scenario Village hotwash is an opportunity for all participants to decide how they think the exercise went. It is important not to frame in terms of "success" or "failure" since this is a practice response. What is more important is what people learned.[[File:SV.OpSasquatch.Pham.jpg|alt=A hotwash session at the end of Operation Sasquatch. May 02, 2015. Photographer: Ben Pham.|thumb|A hotwash session at the end of Operation Sasquatch. ''May 02, 2015. Credit: Ben Pham.'']]Begin by affirming their hard work. Often, no matter what happened during the exercise or how well they performed, volunteers feel like they failed...be sure to disabuse them of that notion.
 
Begin by affirming their hard work. Often, no matter what happened during the exercise or how well they performed, volunteers feel like they failed...be sure to disabuse them of that notion.


'''Thumb:''' Something that went well
'''Thumb:''' Something that went well
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'''Pinky:''' One thing you promise to do as a result of this exercise
'''Pinky:''' One thing you promise to do as a result of this exercise


* [[File:SV.OpSasquatch.Pham.jpg|alt=A hotwash session at the end of Operation Sasquatch. May 02, 2015. Photographer: Ben Pham.|thumb|A hotwash session at the end of Operation Sasquatch. ''May 02, 2015. Photographer: Ben Pham.'']]Organizational roles and responsibilities are clearly identified
* Organizational roles and responsibilities are clearly identified
* I understood my role in the response
* I understood my role in the response
* The incident objectives were met
* The incident objectives were met
* Participants communicated clearly
* Participants communicated clearly
* I brought the right gear with me
* I brought the right gear with me
== JOB AID: Scenario Village Coordinator Checklist ==
{| class="wikitable"
|+
!
!
!
!
|-
| colspan="4" |'''1 - 3 MONTHS PRIOR'''
|-
|Set up NET responder signups
|
|
|
|-
|Confirm teams and shifts, send Wiki page
|
|
|
|-
|Recruit volunteer survivors, set up signup
|
|
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|-
|Recruit moulage
|
|
|
|-
|Recruit proctors
|''Optimal is one proctor for every 10 responders/survivors on site.''
|
|
|-
|Complete lunch/refreshment purchase paperwork
|''Recommend $300 to spend in a typical exercise; lunch is for volunteer survivors, proctors, and moulage only.''
|
|
|-
| colspan="4" |'''1 - 2 WEEKS PRIOR'''
|-
|Send confirmation email to PPB Training
|
|
|
|-
|Email responders, re-send Wiki page
|
|
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|-
|Email moulage and proctors, include "injury" needs
|
|
|
|-
|Print sign-in sheets (responder, survivors, moulage/proctors)
|
|
|
|-
|Assess Scenario Village shuttle box
|''Shuttle box should have lanyards, injury descriptions, clipboards and pens, extension cords, tape.''
|
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|-
|Grab large post-it pads
|''These will be used for building markings.''
|
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|-
|Prep PA system, test with laptop, get microphone
|
|
|
|-
|Gather other props as needed
|''May include electrical cable (for a "down power line"), gas meter and SCBA tank (for a simulated gas leak), building signs, mardi-gras beads.''
|
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|-
| colspan="4" |'''NIGHT BEFORE/DAY OF'''
|-
|Order lunches
|''This should be done the night before if pizza...if catered, this should probably be done at least a week prior.''
|
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|-
|Do any grocery shopping for snacks
|
|
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|-
|Order and pick up coffee
|''There is a Starbucks at 5826 NE 122nd Ave (503-252-3880); order one "Coffee Traveler" for each shift...takes 40 minutes to brew, so time accordingly.''
|
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|-
|Make sure this page is on your phone
|
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|-
| colspan="4" |'''1 - 3 DAYS AFTER'''
|-
|Prep/email feedback survey to responders and survivors
|
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|-
|Input exercise to the CRT Activities sheet
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|}
Retrieved from "https://volunteerpdx.net/index.php/Scenario_Village_Proctoring"