VSF 14.01.02: BEECN Coordinator: Difference between revisions

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=== Summary ===
=== Summary ===
[https://www.portland.gov/beecn BEECN] volunteers operate in organized cohorts, perform regular equipment checks, participate in drills, and deploy communication nodes (BEECNs) 24–48 hours after a major earthquake. A BEECN Coordinator is responsible for organizing and leading the volunteers assigned to a single BEECN resource (a BEECN cache or a fire station), as well as planning response operations. This is a Blue Skies volunteer position; the position does not carry into response.
[https://www.portland.gov/beecn BEECN] volunteers operate in organized cohorts, perform regular equipment checks, participate in drills, and deploy communication nodes (BEECNs) 24–48 hours after a major earthquake. A BEECN Coordinator is responsible for organizing and leading the volunteers assigned to a single BEECN resource (a BEECN cache or a fire station), as well as planning response operations. This is a Blue Skies volunteer position; the position does not carry into response.
A Basic Earthquake Emergency Communication Node (BEECN) Volunteer plays a vital role in disaster response by establishing communication between neighborhoods and Portland’s [[PBEM Emergency Operations Center (EOC)|Emergency Operations Center]] (EOC) in the aftermath of a major earthquake. Volunteers assist at designated BEECN sites to relay critical information, such as scene stabilization information, emergency requests, and damage reports, using durable communication systems.


BEECN Volunteers are the only PBEM volunteers who can be a NET volunteer '''''or''''' an [[Affiliated Team Volunteers (ATVs)|ATV]] but are [[Indemnification|indemnified]] by the City of Portland either way.
BEECN Volunteers are the only PBEM volunteers who can be a NET volunteer '''''or''''' an [[Affiliated Team Volunteers (ATVs)|ATV]] but are [[Indemnification|indemnified]] by the City of Portland either way.
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* Use contact information provided by PBEM to keep other volunteers assigned to the BEECN resource organized as a team.
* Use contact information provided by PBEM to keep other volunteers assigned to the BEECN resource organized as a team.
* Lead BEECN volunteers in the cohort through completion and maintenance of their BEECN Response Framework. The BEECN Coordinator also communicates with PBEM staff about the BEECN Response Framework.
* Schedule regular activities around the BEECN, such as equipment checks and inventories.
* Schedule regular activities around the BEECN, such as equipment checks and inventories.
* Encourage BEECN volunteers to participate in regular exercises.
* Encourage BEECN volunteers to participate in regular exercises.
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|style="background: #13135a; color: white" width="105px"|'''Structure''' <sup>'''[[PBEM Volunteer Position Descriptions#Structure|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Structure''' <sup>'''[[PBEM Volunteer Position Descriptions#Structure|※]]'''</sup>
|style="background: white; padding: 10px"|The BEECN Volunteer is part of a BEECN Cohort, and the BEECN Volunteer reports to the BEECN Coordinator for their assigned BEECN.
|style="background: white; padding: 10px"|During Blue Skies, BEECN volunteers report to the BEECN Coordinator in charge of their cohort. BEECN Coordinators relay questions and concerns to PBEM staff, preferably via [mailto:beecn@portlandoregon.gov BEECN@portlandoregon.gov].
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|style="background: #13135a; color: white" width="105px"|'''Relevant Knowledge, Skills, Abilities''' <sup>'''[[PBEM Volunteer Position Descriptions#Relevant Knowledge, Skills, Abilities|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Relevant Knowledge, Skills, Abilities''' <sup>'''[[PBEM Volunteer Position Descriptions#Relevant Knowledge, Skills, Abilities|※]]'''</sup>
|style="padding: 10px"|Leadership, radio, communication. Ability to remain cool headed in intense situations. First aid is also helpful, but not as important as the other skills listed.
|style="padding: 10px"|Ability to organize and lead small groups. Ability to form meeting agendas and manage meetings of small groups of people (online or in person).
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|style="background: #13135a; color: white" width="105px"|'''Licenses and Certifications''' <sup>'''[[PBEM Volunteer Position Descriptions#Licenses and Certifications|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Licenses and Certifications''' <sup>'''[[PBEM Volunteer Position Descriptions#Licenses and Certifications|※]]'''</sup>
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|style="background: #13135a; color: white" width="105px"|'''Currency''' <sup>'''[[PBEM Volunteer Position Descriptions#Currency|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Currency''' <sup>'''[[PBEM Volunteer Position Descriptions#Currency|※]]'''</sup>
|style="padding: 10px"|BEECN volunteers must be in touch with their BEECN Coordinator and appear on the roster of their BEECN Response Framework. They should also participate in BEECN inventories and exercises as their time allows. Because all BEECN volunteers are indemnified, they '''''are''''' '''''required''''' to log their hours but '''''not''''' required to meet the [[Minimum Service Contribution (MSC)|Minimum Service Contribution (MRC)]] unless they are also a NET volunteer.
|style="padding: 10px"|BEECN volunteers must be in touch with their BEECN Coordinator and appear on the roster of their BEECN Response Framework. They should also participate in BEECN inventories and exercises as their time allows. Because all BEECN volunteers are indemnified, they '''''are''''' '''''required''''' to log their hours but '''''not''''' required to meet the [[Minimum Service Contribution (MSC)|Minimum Service Contribution (MRC)]] unless they are also a NET volunteer. The BEECN Coordinator should organize cohort members to participate regularly in the BEECN program and make sure they log their volunteer hours.
BEECN Volunteers are required to complete a [[Criminal Background|criminal background check]] at the same frequency as NET volunteers.
BEECN Volunteers are required to complete a [[Background Checks|criminal background check]] at the same frequency as NET volunteers.
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|style="background: #13135a; color: white" width="105px"|'''Physical Requirements''' <sup>'''[[PBEM Volunteer Position Descriptions#Physical Requirements|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Physical Requirements''' <sup>'''[[PBEM Volunteer Position Descriptions#Physical Requirements|※]]'''</sup>
|style="background: white; padding: 10px"|A BEECN volunteer must be inside a 20-minute walk or bike ride of the BEECN they are assigned to. They should be able to access BEECN equipment from storage and move it to the BEECN site with the assistance of at least one other person.
|style="background: white; padding: 10px"|None.  
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|style="background: #13135a; color: white" width="105px"|'''Task Book''' <sup>'''[[PBEM Volunteer Position Descriptions#Task Book|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Task Book''' <sup>'''[[PBEM Volunteer Position Descriptions#Task Book|※]]'''</sup>
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|style="background: #13135a; color: white" width="105px"|'''PPE and Recommended Equipment''' <sup>'''[[PBEM Volunteer Position Descriptions#PPE and Recommended Equipment|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''PPE and Recommended Equipment''' <sup>'''[[PBEM Volunteer Position Descriptions#PPE and Recommended Equipment|※]]'''</sup>
|style="background: white; padding: 10px"|'''PPE:''' Weather appropriate clothes. BEECN volunteers should wear the hard hats and vests found in their BEECN cache when conducting BEECN operations.
|style="background: white; padding: 10px"|'''PPE:''' As this is a Blue Skies position, no PPE is needed. However, if and when acting as a responding BEECN volunteer, an incumbent in this position should abide by the PPE rules indicated in [[VSF 14.01.01: BEECN Volunteer]].
'''Equipment:''' All the equipment a BEECN volunteer needs should be in their [[BEECN Caches|BEECN Cache]].
'''Equipment:''' All the equipment a BEECN volunteer needs should be in their [[BEECN Caches|BEECN Cache]].
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|style="background: #13135a; color: white" width="105px"|'''Forms''' <sup>'''[[PBEM Volunteer Position Descriptions#Forms|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Forms''' <sup>'''[[PBEM Volunteer Position Descriptions#Forms|※]]'''</sup>
|style="padding: 10px"|[[Operations at BEECN Sites#Deployment Planning: the BEECN Response Framework|BEECN Response Framework]]
|style="padding: 10px"|[[Operations at BEECN Sites#Deployment Planning: the BEECN Response Framework|BEECN Response Framework]]
[[NET Incident Command System (ICS) Forms#NET Form 6: Communications Log|NET Form 6: Communications Log]]
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|style="background: #13135a; color: white" width="105px"|'''Updated''' <sup>'''[[PBEM Volunteer Position Descriptions#Updated|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Updated''' <sup>'''[[PBEM Volunteer Position Descriptions#Updated|※]]'''</sup>
|style="background: white; padding: 10px"|2025.01.15 ''(version 2.0)''
|style="background: white; padding: 10px"|2025.03.29 ''(version 1.0)''
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|style="background: #13135a; color: white" width="105px"|'''Released''' <sup>'''[[PBEM Volunteer Position Descriptions#Released|※]]'''</sup>
|style="background: #13135a; color: white" width="105px"|'''Released''' <sup>'''[[PBEM Volunteer Position Descriptions#Released|※]]'''</sup>
|style="padding: 10px"|2017.10.03
|style="padding: 10px"|2025.02.15
|}
|}


=== Training for '''VSF 14.01.01: BEECN Volunteer''' ===
=== Training for '''VSF 14.01.02: BEECN Coordinator''' ===
<mark>'''Important note: ONLY the trainings listed as REQUIRED are required!'''</mark> Optional training and supplemental resources are presented as a path for a volunteer to increase their knowledge and confidence carrying out their volunteer responsibilities. However, no volunteer's Active status depends on completing training marked as "Optional" or "Supplemental". For more information, please visit the article on [[PBEM Volunteer Position Descriptions#Training Section|Position Descriptions: Training Section]].
<mark>'''Important note: ONLY the trainings listed as REQUIRED are required!'''</mark> Optional training and supplemental resources are presented as a path for a volunteer to increase their knowledge and confidence carrying out their volunteer responsibilities. However, no volunteer's Active status depends on completing training marked as "Optional" or "Supplemental". For more information, please visit the article on [[PBEM Volunteer Position Descriptions#Training Section|Position Descriptions: Training Section]].
{| class="wikitable" style="width: 75%"
{| class="wikitable" style="width: 75%"
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|2.0 hours
|2.0 hours
|Course describes the history, features and principles, and organizational structure of the Incident Command System. Knowing the basics of ICS can give BEECN volunteers context to the City's overall response effort.
|Course describes the history, features and principles, and organizational structure of the Incident Command System. Knowing the basics of ICS can give BEECN volunteers context to the City's overall response effort.
|-
|Crowd Management
| style="background: #e9ae97" |Optional
|Online or in-person
|2.0 hours
|'''Not to be confused with "Crowd Control".''' It is possible that large numbers of people will visit the BEECN Site. Crowd management training helps BEECN volunteers guide the behavior and movement of crowds.
|-
|Mental Health Crisis De-escalation
| style="background: #e9ae97" |Optional
|In-person
|3.0 hours
|If an individual visiting a BEECN Site is in a state of agitation, this training helps volunteers identify the precipitants of agitated behavior, the importance of non-verbal communication, and skills/strategies to manage an agitated person.
|-
|-
|[https://training.fema.gov/is/courseoverview.aspx?code=IS-242.c&lang=en IS-242: Effective Communication]
|[https://training.fema.gov/is/courseoverview.aspx?code=IS-242.c&lang=en IS-242: Effective Communication]
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|1.0 hours
|1.0 hours
|Introduces the FEMA Community Lifelines construct, an outcome-driven response structure used to achieve incident stabilization. PBEM uses Community Lifelines, and knowing them will help BEECN volunteers communicate more effectively with the EOC.
|Introduces the FEMA Community Lifelines construct, an outcome-driven response structure used to achieve incident stabilization. PBEM uses Community Lifelines, and knowing them will help BEECN volunteers communicate more effectively with the EOC.
|-
|First Aid (certification)
|style="background: #e9ae97"|Optional
|In-person
|6.5 hours
|Instructs volunteers how to preserve life, prevent further injury or deterioration, and promote recovery by providing immediate, temporary care to an injured or ill person. The BEECN caches include first aid supplies, and first aid certification can help BEECN volunteers use and/or distribute them effectively.
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|-
|Basic NET or CERT (certification)
|Basic NET or CERT (certification)
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|24 hours
|24 hours
|Basic NET/CERT training provides more and varied disaster response skills and situational awareness to BEECN volunteers.
|Basic NET/CERT training provides more and varied disaster response skills and situational awareness to BEECN volunteers.
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|[[NET Team Leader Training Program|NET Leadership Curricula]]
|style="background: #f4d6cb" |Supplemental
|Online
|
|Supplemental leadership curricula for leading volunteers.
|-
|-
|[https://www.portland.gov/pbem/documents/basic-emergency-operations-plan-beop-2016/download Portland Basic Emergency Operations Plan (BEOP)]
|[https://www.portland.gov/pbem/documents/basic-emergency-operations-plan-beop-2016/download Portland Basic Emergency Operations Plan (BEOP)]