Affiliated Team Volunteers (ATVs): Difference between revisions
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== Policy Summary: Affiliated Team Volunteers == | == Policy Summary: Affiliated Team Volunteers == | ||
[[File:2018.05.20.MHall.MYN (2).jpg|thumb|345x345px|''Not all your neighbors need to be NET trained to participate in making a resilient community. Photo by Michael Hall (NET).'']] | [[File:2018.05.20.MHall.MYN (2).jpg|thumb|345x345px|''Not all your neighbors need to be NET trained to participate in making a resilient community. Photo by Michael Hall (NET).'']] | ||
An Affiliated Team Volunteer ("ATV") is a volunteer who associates with and is assigned to a Neighborhood Emergency Team (NET) but does not possess full "Active" NET volunteer status. <span style="background:#FFFF00">'''They are not deployed or [[Volunteer Risk, Injury Coverage, and Indemnification|indemnified]] by the City of Portland.'''</span> They have a profile in the NET volunteer database, and may participate in non-deployment team activities with active NET volunteers. | An Affiliated Team Volunteer ("ATV") is a volunteer who associates with and is assigned to a Neighborhood Emergency Team (NET) and is [[Background Checks|background checked]], but does not possess full "Active" NET volunteer status. <span style="background:#FFFF00">'''They are not deployed or [[Volunteer Risk, Injury Coverage, and Indemnification|indemnified]] by the City of Portland.'''</span> They have a profile in the NET volunteer database, and may participate in non-deployment team activities with active NET volunteers. | ||
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* Facilitating denser neighborhood social networks for NET teams. | * Facilitating denser neighborhood social networks for NET teams. | ||
* Building relationships with neighbors who may become [[Spontaneous Unaffiliated Volunteers (SUVs)|spontaneous volunteers]] in the immediate aftermath of a disaster. | * Building relationships with neighbors who may become [[Spontaneous Unaffiliated Volunteers (SUVs)|spontaneous volunteers (SUVs)]] in the immediate aftermath of a disaster. | ||
* Providing a transitional status for active NET volunteers who wish to scale down their involvement without leaving the program entirely. | * Providing a transitional status for active NET volunteers who wish to scale down their involvement without leaving the program entirely. | ||
* Volunteer managers are assured that ATVs who respond with a current ID have been background checked by PBEM and have at least one specific, deployable skill. This is in contrast to SUVs, who are not vetted before they arrive and offer to help, and must be interviewed to determine their most appropriate placement.<br> | * Volunteer managers are assured that ATVs who respond with a current ID have been background checked by PBEM and have at least one specific, deployable skill. This is in contrast to [[Spontaneous Unaffiliated Volunteers (SUVs)|SUVs]], who are not vetted before they arrive and offer to help, and must be interviewed to determine their most appropriate placement.<br> | ||
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=== Policy Statement === | === Policy Statement === | ||
Affiliated Team Volunteers (ATVs) are community members who support NET teams in their local areas but do not hold full "Active NET" status. ATVs are envisioned as supplemental resources for their NET's earthquake response framework and as contributors to overall community resilience. | Affiliated Team Volunteers (ATVs) are community members who support NET teams in their local areas but do not hold full "Active NET" status. ATVs are envisioned as supplemental resources for their NET's earthquake response framework and as contributors to overall community resilience. Although they are not deployed by the City of Portland nor indemnified, ATVs may participate in preparedness efforts to strengthen neighborhood readiness for emergencies and to improve general resilience, and in some training and other team activities. | ||
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* Community members who wish to assist NET teams without completing Basic NET training. | * Community members who wish to assist NET teams without completing Basic NET training. | ||
* Neighborhood Emergency Teams and Team Leaders coordinating earthquake response. | * Neighborhood Emergency Teams and Team Leaders coordinating earthquake response. | ||
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=== Responsibilities === | |||
;Portland Bureau of Emergency Management (PBEM) | |||
: Tracks ATVs in the volunteer database, ensures background checks, and communicates program updates. | |||
; Team Leaders | |||
: Maintain roster accuracy, guide ATVs in selecting [[Volunteer Support Functions Introduction and Directory|Volunteer Support Functions (VSFs)]], and provide team orientations. | |||
; Affiliated Team Volunteers (ATVs) | |||
: Engage with their NET as outlined in this policy, adhere to the [[PBEM Volunteer Code of Conduct|Code of Conduct]], choose a [[Volunteer Support Functions Introduction and Directory|VSF]], and confirm status biannually.<br/> | |||
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|A community-based group of volunteer disaster responders whose members are trained and certified by the Portland Bureau of Emergency Management. | |A community-based group of volunteer disaster responders whose members are trained and certified by the Portland Bureau of Emergency Management. | ||
|- | |- | ||
|Spontaneous Unaffiliated Volunteer (SUV) | |[[Spontaneous Unaffiliated Volunteers (SUVs)|Spontaneous Unaffiliated Volunteer (SUV)]] | ||
|People who help in disaster response/recovery without being part of a disaster relief organization. They often show up after a disaster, and they may not have formal training. | |People who help in disaster response/recovery without being part of a disaster relief organization. They often show up after a disaster, and they may not have formal training. | ||
|- | |- | ||
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|A defined disaster preparedness, response, or recovery role based on skills and interests. | |A defined disaster preparedness, response, or recovery role based on skills and interests. | ||
|} | |} | ||
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# ATVs are tracked in the PBEM volunteer database. | # ATVs are tracked in the PBEM volunteer database. | ||
# ATVs must affiliate with a specific NET and appear on their team roster. | # ATVs must affiliate with a specific NET and appear on their team roster. | ||
# ATVs are encouraged but not required to log volunteer hours and attend NET team meetings. | # ATVs are encouraged but not required to [[Portal FAQ|log volunteer hours]] and attend NET team meetings. | ||
# ATVs must confirm their status (check in) with their Team Leader a minimum of twice annually. This can be done in as simple a method as sending the Team Leader an email to confirm they are still part of the team. | # ATVs must confirm their status (check in) with their Team Leader a minimum of twice annually. This can be done in as simple a method as sending the Team Leader an email to confirm they are still part of the team. | ||
# ATVs declare a primary [[Volunteer Support Functions Introduction and Directory|VSF]] and may declare a secondary role with Team Leader approval. | # ATVs declare a primary [[Volunteer Support Functions Introduction and Directory|VSF]] and may declare a secondary role, with Team Leader approval. | ||
# ATVs may access select advanced NET trainings if seats are available. | # ATVs may access select advanced NET trainings if seats are available. | ||
# ATVs are not issued NET personal protective equipment (PPE). | # ATVs are not issued NET personal protective equipment (PPE). | ||
# ATVs are issued PBEM photo ID volunteer | # ATVs are issued PBEM photo ID volunteer ID cards, similar to NET ID cards. | ||
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=== ATV Intake Procedure === | === ATV Intake Procedure === | ||
'''For former Active NET volunteers''' | '''For former Active NET volunteers''' | ||
# Inform the Team Leader of | # Inform the [https://pbem.link/net-team-map Team Leader] of your intention to transition to ATV status and declare a VSF. | ||
# Notify PBEM via email ([mailto:net@portlandoregon.gov net@portlandoregon.gov]) for database updates. | # Notify PBEM via email ([mailto:net@portlandoregon.gov net@portlandoregon.gov]) for database updates. | ||
# NET volunteers downshifting to ATV status may keep their NET-issued PPE (hard hat and vest). | # NET volunteers downshifting to ATV status may keep their NET-issued PPE (hard hat and vest). | ||
# NET volunteers downshifting to ATV status do not need a revised ATV | # NET volunteers downshifting to ATV status do not need a revised ATV ID card until their NET ID card expires. | ||
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'''For non-NET certified neighbors:''' | '''For non-NET certified neighbors:''' | ||
# Confirm with the local Team Leader interest in joining the roster and declare a VSF. The Team Leader must give their approval. | # Confirm with the [https://pbem.link/net-team-map local Team Leader] your interest in joining the roster and declare a VSF. The Team Leader must give their approval. | ||
# Complete the online NET application ([https://app.betterimpact.com/Application?OrganizationGuid=5c003f3a-8d04-4cdf-b8c0-41627fea7871&ApplicationFormNumber=1 HERE]). | # Complete the online NET application ([https://app.betterimpact.com/Application?OrganizationGuid=5c003f3a-8d04-4cdf-b8c0-41627fea7871&ApplicationFormNumber=1 HERE]). | ||
#* ATV applicants complete the NET application just as they would do if they were applying to NET. | #* ATV applicants complete the NET application just as they would do if they were applying to NET. | ||
#* After the application is completed, the ATV informs their Team Leader the application is ready. | #* After the application is completed, the ATV informs their Team Leader the application is ready. | ||
#* The Team Leader reports the completed application to PBEM staff and ask to have the volunteer moved from "Applicant" to "ATV" status. | #* The Team Leader reports the completed application to PBEM staff and ask to have the volunteer moved from "Applicant" to "ATV" status, and their assigned VSF(s). | ||
# Undergo a [[ | # Undergo a [[Background Checks|criminal background check]] at no expense to the volunteer. The volunteer will receive an email from PBEM with additional information. | ||
# Complete orientation to the team with the Team Leader. Orientation should include: | # Complete orientation to the team with the Team Leader. Orientation should include: | ||
#: a. How to log volunteer hours; | #: a. How to [[Portal FAQ|log volunteer hours]]; | ||
#: b. The NET's earthquake response framework and the ATV's role in it; | #: b. The NET's earthquake response framework and the ATV's role in it; | ||
#: c. Team meeting schedule; | #: c. Team meeting schedule; | ||
#: d. How to receive further training on their VSF of choice. | #: d. How to receive further training on their VSF of choice. | ||
# The ATV is issued and mailed an ATV | # The ATV is issued and mailed an ATV ID card from PBEM. | ||
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* [[PBEM Volunteer Code of Conduct|PBEM Code of Conduct]] | * [[PBEM Volunteer Code of Conduct|PBEM Code of Conduct]] | ||
* [[Volunteer Support Functions Introduction and Directory|Volunteer Support Function Directory (VSF)]] | * [[Volunteer Support Functions Introduction and Directory|Volunteer Support Function Directory (VSF)]] | ||
* [[ | * [[Background Checks|Criminal Background Policy]] | ||
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== Frequently Asked Questions (FAQs) == | == Frequently Asked Questions (FAQs) == | ||
===== Q: How will ATVs be distinguished from SUVs in an activation? ===== | ===== Q: How will ATVs be distinguished from SUVs in an activation? ===== | ||
''A: ATVs are issued PBEM volunteer photo ID | ''A: ATVs are issued PBEM volunteer photo ID card, similar to NET ID cards. No SUV will have a valid PBEM-issued ID.'' | ||
===== Q: What roles/VSFs are suitable for ATVs? ===== | ===== Q: What roles/VSFs are suitable for ATVs? ===== | ||
''A: Roles with "No" in the "NET/CERT req?" column of the [[Volunteer Support Functions Introduction and Directory|VSF Directory]] are appropriate for ATVs. Training requirements apply. | ''A: Roles with "No" in the "NET/CERT req?" column of the [[Volunteer Support Functions Introduction and Directory|VSF Directory]] are appropriate for ATVs. Training requirements apply. | ||
'''Q: How long may an ATV serve?''' | |||
''A: Just like NET volunteers, there is no limit on service. Every volunteer's background check and ID card must be renewed every three years.''<br /> | |||
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== Program/Policy Background == | == Program/Policy Background == | ||
