NETCamp: Difference between revisions
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* Enforcing NET program and venue rules | * Enforcing NET program and venue rules | ||
=== | === Safety Officer (SO) === | ||
During planning phase need only one of these. At camp need at least two (taking turns being on duty). '''Should have at minimum current adult first aid, CPR, and AED certification.''' | |||
* Know and be ready to implement the Evacuation Plan using NETSquads | * Know and be ready to implement the Evacuation Plan using NETSquads | ||
* Be prepared to provide and coordinate any first aid needed during the event | * Be prepared to provide and coordinate any first aid needed during the event | ||
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* Other as needed | * Other as needed | ||
=== | === Public Information Officer (PIO) (optional)=== | ||
* Assist in dissemination of NETCamp information | * Assist in dissemination of NETCamp information | ||
* Pace release and methods of release of event information to maximize interest and engagement | * Pace release and methods of release of event information to maximize interest and engagement | ||
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* Assist/advise those writing event blurbs with content creation and dissemination | * Assist/advise those writing event blurbs with content creation and dissemination | ||
=== | === Equity & Inclusion Officer === | ||
* Maintain awareness of and help direct dissemination of event info to reach all potential attendees | * Maintain awareness of and help direct dissemination of event info to reach all potential attendees | ||
* Maintain awareness of and ensure access to the event for all potential attendees. Considerations include | * Maintain awareness of and ensure access to the event for all potential attendees. Considerations include | ||
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** And other | ** And other | ||
=== | === Finance Coordinator === | ||
* Create budget with assistance of Event Coordinator and PBEM Liaison | * Create budget with assistance of Event Coordinator and PBEM Liaison | ||
* Adjust and provide financial guidance as event planning and preparation unfolds | * Adjust and provide financial guidance as event planning and preparation unfolds | ||
=== | === Registrar === | ||
This takes a lot of time, and ideally is managed by multiple planning committee members. | This takes a lot of time, and ideally is managed by multiple planning committee members. | ||
* Registration Form creation | * Registration Form creation | ||
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*** Any last-minute class cancellations / event changes | *** Any last-minute class cancellations / event changes | ||
=== | === Food Lead === | ||
While planning meals can be done by one person, a team of at least three and ideally four to five folks should be available to staff the kitchen and share related responsibilities during the event. '''At the time of the event, these folks must have current [https://www.oregon.gov/oha/PH/HealthyEnvironments/FoodSafety/Pages/cert.aspx food handlers cards].''' | While planning meals can be done by one person, a team of at least three and ideally four to five folks should be available to staff the kitchen and share related responsibilities during the event. '''At the time of the event, these folks must have current [https://www.oregon.gov/oha/PH/HealthyEnvironments/FoodSafety/Pages/cert.aspx food handlers cards].''' | ||
* Meal planning | * Meal planning | ||
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* Dishwashing and clean-up coordination | * Dishwashing and clean-up coordination | ||
=== | === Training Coordinator === | ||
The training coordination role can be one of the most time intense roles next to the Event Coordinator role. It is advised that this person have the support of at least one other planning committee member to assist both in planning and during the event. | The training coordination role can be one of the most time intense roles next to the Event Coordinator role. It is advised that this person have the support of at least one other planning committee member to assist both in planning and during the event. | ||
* Class topic selection | * Class topic selection | ||
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* Providing or coordinating other staff to provide instructors with technical support | * Providing or coordinating other staff to provide instructors with technical support | ||
=== | === Webmaster === | ||
* Update information on the website such as | * Update information on the website such as | ||
** Event date and location | ** Event date and location | ||
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* Etc. | * Etc. | ||
=== | === Exercise Coordinator === | ||
This can be done by one person during the planning phase, but will require a team of at least two during NETCamp to effectively conduct the exercise and hot wash | This can be done by one person during the planning phase, but will require a team of at least two during NETCamp to effectively conduct the exercise and hot wash | ||
* Plan Sunday’s exercise | * Plan Sunday’s exercise | ||
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** Run hotwash | ** Run hotwash | ||
=== | === NETSquad Coordinator / Communications Lead === | ||
* Create ICS 205 communications plan for the event | * Create ICS 205 communications plan for the event | ||
** For the event including emergency and TAC channels for staff | ** For the event including emergency and TAC channels for staff | ||
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** Considering language accommodations, if appropriate | ** Considering language accommodations, if appropriate | ||
=== | === Headquarters (HQ) Coordinator === | ||
HQ preparation can be done during the planning phase by one person, but requires at least 2 people and ideally 4 folks during the event and rotating to provide attendee support during all but lights-out hours. | HQ preparation can be done during the planning phase by one person, but requires at least 2 people and ideally 4 folks during the event and rotating to provide attendee support during all but lights-out hours. | ||
* Staff HQ to be available and provide a single, welcoming, reliable, knowleagable, and visible point of contact for attendee support | * Staff HQ to be available and provide a single, welcoming, reliable, knowleagable, and visible point of contact for attendee support | ||
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(See bottom of page for a timeline version) | (See bottom of page for a timeline version) | ||
=== | === Meetings === | ||
* Vision Meeting (October of the year before) | * Vision Meeting (October of the year before) | ||
* Venue Meeting (November of the year before) | * Venue Meeting (November of the year before) | ||
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** Two-three weeks after the event | ** Two-three weeks after the event | ||
=== | === Pre-event Schedule === | ||
*October of the year before: NET Visioning Survey | *October of the year before: NET Visioning Survey | ||
*April/May: Registration opens | *April/May: Registration opens | ||
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*About 6 weeks prior to event: Registration Closes | *About 6 weeks prior to event: Registration Closes | ||
*About 4 weeks prior to event: Class Sign-up closes | *About 4 weeks prior to event: Class Sign-up closes | ||
*About 4-6 weeks prior to event: Meal sign-up closes, if separate from registration | *'''About 4-6 weeks prior to event: Meal sign-up closes, if separate from registration''' | ||
=== | === General NET Communication Schedule=== | ||
NET Bulletin and Portland Prepares NETCamp page, possibly emails to Team Leads | |||
*January (or as soon as the venue is sufficiently secure): Event save-the-date | *January (or as soon as the venue is sufficiently secure): Event save-the-date | ||
*February (or as soon as it is sufficiently certain): Registration Opening save-the date | *February (or as soon as it is sufficiently certain): Registration Opening save-the date | ||
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*Three-days out from registration closing date: Registration is closing | *Three-days out from registration closing date: Registration is closing | ||
=== | === Registrant Communication Schedule === | ||
*Registration confirmation with attachments: | *Registration confirmation with attachments: | ||
** Venue map | ** Venue map | ||
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This is what has worked in the past, but is by no means set in stone. Play with the schedule, add a pre-event schedule of longer classes or social days, and mix it up as you see fit to meet the needs of the program. | This is what has worked in the past, but is by no means set in stone. Play with the schedule, add a pre-event schedule of longer classes or social days, and mix it up as you see fit to meet the needs of the program. | ||
=== | === Friday === | ||
=== Morning === | ==== Morning ==== | ||
==== Early afternoon ==== | ==== Early afternoon ==== | ||
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* Social activity | * Social activity | ||
=== | === Saturday === | ||
==== Morning ==== | ==== Morning ==== | ||
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* Evening class / exercise / social activities / campfire | * Evening class / exercise / social activities / campfire | ||
=== | === Sunday === | ||
==== Morning ==== | ==== Morning ==== | ||
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Thank you so much for helping to plan NETCamp and continue the vision. Please bring your own excitement, ideas, and skills to this event, and change this outline to fit the team and event of the year. In doing so you embody the spirit of this phenomenal program and its members, and you demonstrate your dedication not only your community's preparedness and safety, but your NET community's continued and improved ability to serve all of our city's residents. | Thank you so much for helping to plan NETCamp and continue the vision. Please bring your own excitement, ideas, and skills to this event, and change this outline to fit the team and event of the year. In doing so you embody the spirit of this phenomenal program and its members, and you demonstrate your dedication not only your community's preparedness and safety, but your NET community's continued and improved ability to serve all of our city's residents. | ||
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