BEECN Journaling System: Difference between revisions

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== BEECN Journal Entry Form: Initial Screen ==
== BEECN Journal Entry Form: Header ==
The first screen of the Form appears simple but has logic built into the questions that open new sets of questions depending on the type of journal a volunteer inputs (reporting a visual check, an inventory, a test result, or reporting a cache theft).
The first screen of the Form appears simple but has logic built into the questions that open new sets of questions depending on the type of journal a volunteer inputs (reporting a visual check, an inventory, a test result, or reporting a cache theft).  
* '''Selection''', presented as a series of radio buttons, and the user can only choose one of the given options.
* '''Checkboxes''' are similar to Selection radio buttons; but, a user can select multiple checkboxes.
* '''Text''' is a text field the user can type in to. Though text can paint a more detailed picture, text boxes appear rarely because typing slows down a responding user.
* '''Integer''' is a field with +/- buttons so a user can quickly input a number.


The "Notes" column includes selection options and special attributes, if any, of a field.
{| class="wikitable mw-collapsible" style="width: 50%; margin: left"
{| class="wikitable mw-collapsible" style="width: 50%; margin: left"
!#
!#
Line 28: Line 23:
!Notes
!Notes
|- style="background:PaleGoldenrod"
|- style="background:PaleGoldenrod"
|'''<big>A</big>'''
|
| colspan="4" |<big>'''Observer Details'''</big><span style="color:PaleGoldenrod"><sub>...</sub></span>
| colspan="4" |<big>'''Journal Entry Header'''</big><span style="color:PaleGoldenrod"><sub>.</sub></span>
 
<sup>''This section identifies the individual collecting data. Users can save time by setting responses to these fields as [[Favorite Answers]].''</sup>
|-
|-
|1
|1
|Person Reporting
|Journal Entry
|'''✓'''
|'''✓'''
|Text
|Radio button
|Name of volunteer as it appears on their volunteer badge, if they have one.
|Use this section to indicate what type of report to make to PBEM: a visual check, an inventory, test results, an equipment theft, or (if the report does not fit into any of those categories) making a note about the BEECN.
|-
|-
|2
|2
|Neighborhood Emergency Team
|Resource Name
|'''✓'''
|'''✓'''
|Drop-down
|Drop-down
|Select your Team from the dropdown list.
|Select the BEECN cache, fire station radio, or other resource from the drop-down menu. This is important because this step ties the journal entry to the specific BEECN resource.  
|-
|-
|3
|3
|NET ID Number
|Review Date
|'''✓'''
|'''✓'''
|Text
|Date
|Volunteer's badge number; if the volunteer does not have one, they should use the badge number of a Team Leader.
|The date of the observation, NOT the day the journal is inputted (unless those dates are the same).
|-
|-
|4
|4
|Date & Time Observed
|Your name
|N/A
|Date/Time
|Autofilled by the app. It will record the time, date, and location from when/where you press "Collect". Be sure you are in the correct location before pressing "Collect".
|-
|5
|Incident Type
|'''✓'''
|Drop-down
|''What event type caused the damage?''
|-
|6
|Incident Name
|'''✓'''
|Text
|Enter the name of the incident as provided by the Incident Commander. If you do not have an incident name, simply type in “N/A”.
|- style="background:PaleGoldenrod"
|'''<big>B</big>'''
| colspan="4" |'''<big>Site Details</big>'''
|-
|7
|Location of the assessment
|N/A
|Geopoint
|Autofilled by the app; the system will automatically record the latitude/longitude when you press "Collect" to begin the survey.
|-
|8
|Street Address
|
|Text
|
|-
|9
|Zip Code
|
|
|
|-
|10
|Do you see anything?
|'''✓'''
|Selection
|Yes or No. '''All fields below this point are hidden from view if "No" is selected for this field.''' If there are no observable problems at the site, simply select "No" and send the report. Then, move on to the next site.
|-
|11
|Are there any <u>immediate</u> needs?
|
|Selection
|Yes, No, or Unsure. "Immediate" is any condition for which a reasonable person would dial 9-1-1 to get help.
|-
|12
|Site Identification Photo
|
|Upload
|App will connect to device camera to take a picture, or a saved file may be selected. See section on [https://volunteerpdx.net/index.php/Damage_Assessment_Mapping_Module#Taking_a_Photo_in_DAMM taking a photo with the DAMM] for more details.
|- style="background:PaleGoldenrod"
|'''<big>C</big>'''
| colspan="4" |'''<big>Fire Details</big>'''
|-
|13
|Fire
|
|Selection
|Yes or No. ''Is there evidence of a fire?'' Fire fields below this point are hidden if "No" is selected for this field.
|-
|14
|Fire, Actively Burning?
|'''✓'''
|Selection
|Yes or No.
|-
|15
|Fire Notes
|
|Text
|''Input any notes about the fire.''
|- style="background:PaleGoldenrod"
|<big>'''D'''</big>
| colspan="4" |'''<big>Hazard Details</big>'''
|-
|16
|Hazard
|'''✓'''
|Selection
|Yes or No. ''Are hazards present?'' Hazard fields below this point are hidden if "No" is selected for this field.
|-
|17
|Gas Leak
|
|Selection
|Yes; leave unselected if "No".
|-
|18
|Water Main Break
|
|Selection
|Yes; leave unselected if "No". Is there standing water present?
|-
|19
|Electric Line Down
|
|Selection
|Yes; leave unselected if "No".
|-
|20
|Chemical
|
|Selection
|Yes; leave unselected if "No".
|-
|21
|Other (Please Describe)
|
|Checkboxes
|Can select any of the following: Landslides, Downed trees, Bridges out, Leaking septic, Other (Provide Details)
|-
|22
|Hazard Notes
|
|Text
|''Input any notes about the hazard(s).''
|- style="background:PaleGoldenrod"
|'''<big>E</big>'''
| colspan="4" |'''<big>Damage Details</big>'''
|-
|23
|Damage
|'''✓'''
|Selection
|Yes or No. ''Do you observe any damage?'' Damage fields below this point are hidden if "No" is selected for this field.
|-
|24
|Structure Damage
|'''✓'''
|Selection
|Can select one of the following: Affected, Minor, Major, Destroyed, Inaccessible, Unaffected.
To understand this criteria, see the Wiki article on [https://volunteerpdx.net/index.php/Unit_7:_Light_Search_%26_Rescue_Operations#Damage_Assessment_for_NETs Damage Assessment.]
|-
|25
|Primary Occupancy
|'''✓'''
|Selection
|Can select one of the following: Business, Single Family Home, Multi-Family Home, Mobile Home, Government, Other.
|-
|26
|Damage Notes
|
|Text
|''Provide details about the observed damage.''
|- style="background:PaleGoldenrod"
|'''<big>F</big>'''
| colspan="4" |'''<big>Injury Details</big>'''
|-
|27
|Injury
|'''✓'''
|Selection
|Yes or No. Injury fields below this point are hidden if "No" is selected for this field. Injury details will be displayed in a separate map to alert Incident Managers of the severity and extent of injuries. It is important to record actual address locations to assist first responders.
|-
|28
|Minor
|
|Integer
|Use + or - to indicate the number of injured persons with this class of injuries at this site.
|-
|29
|Delayed
|
|Integer
|Use + or - to indicate the number of injured persons with this class of injuries at this site.
|-
|30
|Immediate
|
|Integer
|Use + or - to indicate the number of injured persons with this class of injuries at this site.
|-
|31
|Deceased
|
|Integer
|Use + or - to indicate the number of injured persons with this class of injuries at this site.
|-
|32
|Trapped
|
|Integer
|''Indicate if occupants are trapped.'' Use + or - to indicate the number of injured persons with this class of injuries at this site.
|-
|33
|Injury Notes
|
|Text
|
|- style="background:PaleGoldenrod"
|'''<big>G</big>'''
| colspan="4" |'''<big>Misc.</big>'''
|-
|34
|Is Road Access Blocked?
|
|Selection
|Yes or No.
|-
|35
|Are Dangerous Animal(s) Present?
|
|Selection
|Yes or No.
|-
|36
|Further Actions
|
|Checkboxes
|''Check the boxes below only if further actions are needed.'' Selection any of the following: Barricade Needed, Detailed Evaluation Recommended, Other.
|-
|37
|Comments
|
|Text
|Final optional comments, limit of 255 characters.
|- style="background:PaleGoldenrod"
|'''<big>H</big>'''
| colspan="4" |'''<big>Supplemental Questions</big>'''
|-
|38
|Do you have time to provide more information?
|'''✓'''
|'''✓'''
|Selection
|Yes or No. If a volunteer has to move along quickly, indicate "No" and send the report, and move to the next site.
|- style="background:PaleGoldenrod"
|'''<big>I</big>'''
| colspan="4" |<big>'''Building Details'''</big>
|-
|39
|Building Name
|
|Text
|Any identifying title on the building.
|-
|40
|Building contact/phone
|
|Text
|Text
|Primary phone to reach someone working or residing at this building.
|Name of the volunteer in case a PBEM staffer needs to follow up with questions about the report.
|-
|41
|Owner or Renter
|
|Selection
|This question assumes you are in contact with a building occupant. You can select either Owner, Renter, or Unknown.
|-
|42
|Number of stories ABOVE Ground
|
|Integer
|
|-
|43
|Number of stories BELOW ground
|
|Integer
|
|-
|44
|Number of residential units
|
|Integer
|If unknown if there are any residential units, enter "0".
|-
|45
|Number residential units not habitable
|
|Integer
|If unknown, enter "0".
|-
|46
|Are Utilities Functional
|
|Selection
|Yes, No, or Unknown.
|-
|47
|Is this a historical building?
|
|Selection
|Yes, No, or Unknown.
|-
|48
|Estimated Square Footage of Damaged Structures
|
|Integer
|When a user clicks into this field, a calculator will appear to aid the estimate.
|-
|49
|Is this property in subsidized housing?
|
|Selection
|Yes, No, or Unknown.
|- style="background:PaleGoldenrod"
|'''<big>J</big>'''
| colspan="4" |'''<big>Demographic Questions</big>'''
|-
|50
|Number of People at This Location
|
|Integer
|
|-
|51
|Number of Individuals Greater than 65 yrs
|
|Integer
|
|-
|52
|Number of Individuals Less than 5 yrs
|
|Integer
|
|-
! colspan="5" |'''<big>END OF SURVEY</big>'''
|}
|}
<span style="color:#ffffff">...</span>
<span style="color:#ffffff">...</span>

Revision as of 17:22, 10 February 2023

In order to help ensure BEECN caches are ready for deployment at a moment's notice, PBEM asks BEECN volunteer teams to:

  • Once a month, do a visual check of their assigned BEECN cache (opening the box is not required);
  • Once a quarter, do an inventory of the BEECN cache (opening the box and confirming contents are present and functional);
  • Once a year, participate in a BEECN test. An inventory can be done concurrently with a test.

A BEECN Coordinator should not always complete these tasks. PBEM recommends a BEECN Coordinator assign these tasks to be regularly completed by their team members in rotation.

The purpose of the BEECN Journaling System is to centralize readiness monitoring of BEECN caches, which contributes to the BEECN Readiness Score and also helps PBEM address supply and security concerns. The BEECN Journaling System is powered by Smartsheet, and BEECN volunteers make inputs to it through the BEECN Journal Entry form.

...

...

BEECN Journal Entry Form: Header

The first screen of the Form appears simple but has logic built into the questions that open new sets of questions depending on the type of journal a volunteer inputs (reporting a visual check, an inventory, a test result, or reporting a cache theft).

# Field Name Required? Field Type Notes
Journal Entry Header.
1 Journal Entry ✓ Radio button Use this section to indicate what type of report to make to PBEM: a visual check, an inventory, test results, an equipment theft, or (if the report does not fit into any of those categories) making a note about the BEECN.
2 Resource Name ✓ Drop-down Select the BEECN cache, fire station radio, or other resource from the drop-down menu. This is important because this step ties the journal entry to the specific BEECN resource.
3 Review Date ✓ Date The date of the observation, NOT the day the journal is inputted (unless those dates are the same).
4 Your name ✓ Text Name of the volunteer in case a PBEM staffer needs to follow up with questions about the report.

...

Retrieved from "https://volunteerpdx.net/index.php?title=BEECN_Journaling_System&oldid=1984"