View source for 2023-2024 NET Program Realignment

Hello! Jeremy Van Keuren here This page is composed in the [[wikipedia:First-person_narrative|first person]] so I can type and edit faster.

After reviewing this page and/or the embedded video, please provide feedback at the survey located at: <u>'''https://app.smartsheet.com/b/form/93a3779358154fb1b61dbba48a7671bb'''</u>. '''We will accept feedback ''only'' through the survey on these proposals.''' Feedback sent as email, telegram, or [[wikipedia:Flag_semaphore|semaphore]] will not be reviewed

== Summary ==
This page presents a proposal for realigning elements of PBEM's volunteer programming (which includes NETs, BEECN, and [https://volunteerpdx.net/index.php/Volunteer_Statuses#Affiliated_Team_Volunteers_(ATVs) ATV]s). '''The objectives of these changes would be to:'''

* Address the fall-off of meeting attendance at routine NET Team Meetings;
* Prepare PBEM volunteer programming to meet and weather through many changes coming to the City of Portland's government and structural changes at PBEM;
* Ensure programming is ready to meet the challenges of both climate change/extreme weather events, '''''and''''' the threat of a Cascadia Subduction Zone earthquake;
* Encourage the growth and development of block-scale neighborhood teams.
Two other important notes about this proposal: 
{{#ev:vimeo|883117830|350|right|'''''Video: November 08 2023 Realignment Presentation. If the embed doesn't work, [https://vimeo.com/883117830 here is the direct link]'''''|frame}}

* The ideas here are reflected in what NETs are already doing and what NETs have asked PBEM to do;
* We're not attempting to take options away, but to add options for NETs to organize.
My recommended program of realignment includes:

* Decentralizing training opportunities away from individual teams and broadening the availability of training/exercise curriculum;
* Block/street/floor scale teams of prepared neighbors led by active NET volunteers;
* A [[wikipedia:Gamification|"gamified"]] process of neighborhood preparedness, such as has been done [https://app.smartsheet.com/b/publish?EQBCT=9094103decb2475885daa0b03ac13496 with the BEECN program];
* Development of key [[Volunteer Support Functions Introduction and Directory|Volunteer Support Functions (VSFs)]].

=== Note concerning equity and accessibility ===
During the presentation on these realignment ideas on 11/08, I heard (and saw in the chat) a lot of feedback around concerns for equity and accessibility considerations for both this proposal and the NET program at large. I think that topic needs to be tackled as its own thing, so I am proposing a workgroup of NET volunteers to begin meeting with me starting in January 2024. If you're interested, please indicate that on the feedback survey and I'll put you on the list. My plan is also to involve Portland's [https://www.portland.gov/officeofequity Office of Equity and Human Rights] in the conversation.

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The notion of '''''realignment''''' is important for this proposal. There is no intention to radically restructure PBEM volunteer programming. Instead, the intention is to better coordinate disparate parts of what we have and assemble them into a program that opens more doors to participating, from full NET volunteers to untrained neighbors.

== What is Driving Realignment? ==
I am proposing program realignments both in response to long-term, known issues in NET as well as some emerging realizations:

=== Climate change ===
[[File:NPR Climate Change.jpg|alt=Actual photo of a PBEM intern before and after he found out Jeremy stole his lunch out of the fridge. Also, a fair illustration of climate extremes.|thumb|''Actual photo of a PBEM intern before and after he found out Jeremy stole his lunch out of the fridge. Also, a fair illustration of climate extremes.'']]
Since NET's founding in [https://www.youtube.com/watch?v=iqu132vTl5Y 1994], the threat of a Cascadia Subduction Zone earthquake drove urgency behind disaster preparedness and response programming. That threat remains. But a new fighter has entered the ring: extreme weather events caused by climate change. Extreme weather, such as heat domes and snow storms, have (and will continue to) take lives and result directly in more NET volunteers deployed for more hours.

From January 2022 to October 2023, NETs logged approximately 3,917 deployment hours. That includes planned deployments, such as serving as parade guides and first aid response at the Rose Festival or fire fuel mitigation.<span style="background:#FFFF00; color:#FFFF00">.</span><span style="background:#FFFF00">'''61% of those deployment hours were logged in response to events caused by extreme weather.'''</span><span style="background:#FFFF00; color:#FFFF00">.</span> When I started at PBEM in 2012, that percentage was closer to 10%. And the percent attributable to extreme weather events is likely only to climb.
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=== Organizational changes ===
The City of Portland is undergoing the [https://www.portland.gov/transition/overview most radical restructuring of its government in its history]. Day 1 of the new government is January 1, 2025. But, organizational transformations and fluctuations will continue well beyond that date as city government settles into its new state of being. This is relevant to us as NET volunteers as all programs are more carefully scrutinized and evaluated by twelve new City Councilors. 

NET should be ready for that scrutiny and seen as among the strongest ''community'' programs in the City (not just as a specialized emergency response program). We show that strength by demonstrating our connections to our neighborhoods, as opposed to being a program of insular disaster responders.

As the City government changes, PBEM is simultaneously changing. PBEM is undertaking an important reconstruction of our Operations Section. As NET volunteers have worked hard to grow the credibility of the NET program, volunteers have become an increasingly important part of our routine emergency management response. For example, NET volunteers are called into the ECC/EOC to help when we have an activation. I am not aware of another CERT program that does that.

Any organizational restructuring should imply a restructuring of resources as well. Though nothing is set in stone, we should prepare ourselves to have less access to resources in the immediate future, and also prop up the [https://friendsofportlandnet.org/ Friends of Portland NET] for fundraising more if, for no other reason, than a fiscal backstop. [[wikipedia:The_Ant_and_the_Grasshopper|We must be ants, not grasshoppers.]] ''However'', few teams are cozy enough with their neighbors to fundraise for their teams, and PBEM/NET needs to encourage a higher level of direct engagement with neighbors at the block-scale level.
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=== Revisiting the purpose of a NET ''team'' ===
Among the most significant change drivers, however, is a simple epiphany or two about NET and '''''why''''' we meet as teams.

==== 1.) Centralized deployments and self deployments ====
In its history, NETs have never self deployed. To review: a NET self deployment happens when two key conditions are met: 1.) a citywide disaster is taking place; and 2.) regular communication systems are not functional. With those conditions met, NETs check themselves/family/immediate neighbors to make sure they're not injured. If so, they deploy to their staging areas and put their Team Operations Plans into action.

'''But only an earthquake, therefore, would ever prompt NETs to self deploy.'''<ref>...or an electromagnetic pulse (EMP). But in this stage of the conversation, I don't think it's particularly helpful to explore the horrifying implications of that. https://www.economist.com/the-world-if/2017/07/13/the-disaster-that-could-follow-from-a-flash-in-the-sky</ref> All other NET deployments have always been, and ever envisioned as, centralized through PBEM. In other words, when there is an emergency, PBEM decides:

* ''Whether'' to deploy volunteers;
* ''Where'' they will deploy from or to;
* ''What'' responsibilities volunteers will take on;
* ''When'' the response period(s) will be;
* ''How'' volunteers will be kept reasonably safe.

In a '''''self deployment''''', NETs propose answers to all of the above in their Operations Plans. But if NETs only self deploy for an earthquake, Operations Plans are, in fact, earthquake response plans.

So: one reason NETs meet as a team is to plan their earthquake response and forward their <s>Operations Plans</s> earthquake response plans to PBEM. 

==== 2.) Training and socializing ====
[[File:Disasterville.jpg|thumb|''NETs playing the [https://nationalcert.org/resources/cert-activity-kits/disasterville Disasterville] board game earlier in 2023.'']]
But earthquake response planning is not the only reason teams organize and meet with each other. They also meet to:

* '''Train together.''' This is done on different scales...everywhere from tabletop exercises to full blown comprehensive search and rescue at [[Scenario Village]]. Training together as a team is important because team members should build relationships and working routines ''before'' they need to work together in an intense response situation.
* '''Socialize.''' The basic act of gathering as a team, even if for no other purpose than to get to know one another, is the most important part of community resilience. The number one best thing you can do to prepare for a disaster is get to know your neighbors.<ref>A few good sources on that, if you're interested:

[https://theconversation.com/recovering-from-disasters-social-networks-matter-more-than-bottled-water-and-batteries-69611 | Recovering from disasters: Social networks matter more than bottled water and batteries]

| [https://www.npr.org/2011/07/04/137526401/the-key-to-disaster-survival-friends-and-neighbors The Key To Disaster Survival? Friends And Neighbors]

| [https://www.theguardian.com/us-news/2022/dec/08/mutual-aid-climate-disaster Why knowing your neighbors could save you in the next climate disaster]

| [https://www.bloomberg.com/news/articles/2019-11-07/how-to-ease-the-mental-health-impacts-of-disasters As Disasters Worsen, Cities and Researchers Eye Social Resilience]

| [https://www.latimes.com/california/story/2023-03-18/california-storm-disaster-response-government-people-powered Column: Even in a flood, government can’t save us. Disaster response must be people-powered]

| [https://kathmandupost.com/national/2022/07/10/locals-are-first-responders-during-disasters-but-they-are-ill-equipped-and-untrained Locals are first responders during disasters but they are ill-equipped and untrained]</ref> PBEM staff have also heard consistently from NETs that they want to connect more with the community on their street/floor/block level, but they don't feel entirely sure how to do that or how to keep those non-NET neighbors engaged.
If we accept that the primary reasons for meeting as a team are earthquake response planning and training/socializing, then we should structure NET to facilitate those activities.
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=== A few of the NET program's known issues ===
I believe that some of the NET program's "known issues" are caused by a MIS-alignment in what we're doing, and I believe a RE-alignment can resolve those issues. Those include:

* '''NET meeting attendance is low.''' Ever since the COVID pandemic, NET leaders report low meeting attendance at regular meetings. At the same time, a few exceptions aside, NET volunteers fill the deployment requests that PBEM makes. This leads me to conclude that low meeting attendance is not due to volunteers not feeling engaged. I admit that I'm not entirely sure the reason for the drop off in meetings. Anecdotes and my own educated guesswork<ref>One of the survey questions I will be asking, though, is "If you haven't been to a NET meeting lately, why?"</ref> suggests it is because teams lack a mission and arc...a clear path that goes from "a group of loosely associated people who live in the same large geographic area" to "a prepared and knowledgeable team of confident volunteer disaster responders".
* '''Operations Plans are good but need to develop.''' PBEM began asking teams for Ops Plans in 2013. Since then, we've received some really good ones. But they need to move to the next stage. First, '''there is no template for Operations Plans.''' A template ''is'' needed; both to bring clarity to NET volunteers, and to better inform PBEM of team capabilities and to help PBEM staff know what NETs will be doing when self-deployed. Second, I believe all Ops Plans received by PBEM have only included trained NET volunteers. They should be inclusive of neighbors and ATVs as well; it is a glaring and troubling omission.
* '''Team Service Area boundaries are not logical.''' For over 20 years, teams have organized by neighborhood association boundaries. But if we decide that a team's response area is for earthquake response, we cannot expect even a well organized and highly trained group of NETs to take on the area encompassed by even a small neighborhood association. The average Portland neighborhood is 2.5 square miles and has 16,000 people living in it. A robust NET of 30 highly trained volunteers would immediately spread themselves too thin.
* '''NETs want to engage with the neighbors who live around them.''' Related to the Service Area issue, Glenn and I hear consistently from NETs that they want to help get their immediate neighborhoods prepared. That is, the level of the block, the street, or (in the case of apartment/condo buildings) the floor. But PBEM has not provided clear and engaging paths to doing that.
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== Program Realignment Proposals ==
My vision for a realignment would have teams that:

# Are organized at an appropriate geographic level (i.e. appropriately sized service area boundaries);
# Are generally led by fully trained NET volunteers, but are made up mostly of prepared neighbors and ATVs;
# Have regular, well attended meetings that all members find engaging for purposes of training, socializing, or both;
# Maintain earthquake response frameworks that guide teams from goal to goal.

This vision also includes a program of training opportunities for NET volunteers on multitudes of topics, and on a regularly occurring schedule.

Here's how I suggest we do it:

'''Let's break the functions of PBEM volunteers into four volunteer touchpoints. They are:'''

# Centralized Deployments
# BEECN
# Training Centers
# Neighborhood earthquake response

I'll take these one at a time...
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=== Centralized Deployments ===
'''Nothing changes here.''' This is when the city has some kind of emergency or event that fully trained/active NETs can help at. PBEM organizes and leads the deployment (though we might detail a NET TL to lead on the scene).
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=== BEECN ===
'''Nothing changes here''' either, at least for now. BEECN program goes on as it has. BEECN volunteers continue to operate independently of NET.
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=== Training Centers ===
[[File:Hillsdale.jpg|alt=Hillsdale NET after a training event.|thumb|350x350px|''NETs at Maplewood Elementary School. Maplewood and Hayhurst were joined with volunteers from other SW NET teams.'']]
This might confuse folks a bit because '''a Training Center is a role for a ''person'', not a place.''' Calling this role a "training center" puts the parlance in line with organizations such as [https://goto.hsi.com/safety-management-software?leadsourcelvl1=MKT+-+Google+Adwords&leadsourcelvl2=EHS+-+US+-+Search&leadsourcelvl3=safety-management-software&kw=safety%20training%20programs&cpn=19753733452&utm_term=safety%20training%20programs&utm_campaign=SMS+-+US+-+Search+-+EHS+Essentials&utm_source=adwords&utm_medium=ppc&hsa_acc=5110386882&hsa_net=adwords&hsa_cam=19753733452&hsa_ad=652468232856&hsa_kw=safety%20training%20programs&hsa_grp=147979472832&hsa_mt=b&hsa_ver=3&hsa_src=g&hsa_tgt=aud-470099037279:kwd-14027133&gclid=Cj0KCQiAr8eqBhD3ARIsAIe-buNZGM0PqhVO2p1ufMbrJ-BCnt8VdGKCmwYwO1CO7nAVW7AJEIDD7hIaApwrEALw_wcB HSI]. Glenn, for example, is an HSI Training Center.<ref>If you're wondering, HSI is the organization through which PBEM certifies for Stop the Bleed, First Aid, Wilderness First Aid, and a smattering of other stuff.</ref> In that role, he can schedule HSI classes, assign instructors, and certify trainees. It's the same idea here, but for Portland NET. The role would be available to any active NET volunteer in good standing.

A Training Center would be responsible for coordinating (not necessarily instructing) multiple training events every year for NET, BEECN, and ATV volunteers. Dates/times/locations/frequency/event size of training events would be entirely up to them. Whatever a Training Center decides, PBEM publishes their training events to a training calendar accessible through MIP for signup. Optimally, a Training Center would put on training events that any volunteer can attend. In other words, a Training Center is "at large" and not defined by a neighborhood. But we can explore assigning a Training Center to a specific area of the City if NETs want that.

My model for this (though he may not know it) is Woodstock TL Mark Ginsberg. Mark puts on training events for his team, but also invites volunteers from other neighborhoods to participate as well. Not only does Mark bring volunteers together for learning new things or refreshing training, but it’s a chance for NETs to network together. 

'''What we would need to make NET Training Centers work:'''
# '''A training/exercise cookbook:''' We would use the Wiki as a reference platform to present "recipes" for trainings and exercises that Training Centers could coordinate. Like what I did for the [[Scenario Village]] page, but on a smaller scale. For example, a Training Center could get onto the Wiki and read over how-to instructions on putting NETs through a knots training, or a small-scale triage exercise, or a quick refresher on using FRS/GMRS radios, or a scenario for a tabletop exercise. Now that we're getting CERT Coordinators all over Oregon working together, they are also interested in contributing to a team-scale training/exercise "cookbook".
# '''A database of instructors:''' Again, Training Centers ''can'' instruct, but their primary responsibility is setting up training events. Some training events might need specialized knowledge. For this reason, we would create a database of qualified instructors. Only Training Centers would have access to it. Through it, Training Centers could request an instructor for a training in a specific topic. For example, the database might have a list of qualified Stop the Bleed (StB) instructors. If a Training Center wanted to put on a StB training, they could access the database and request an instructor. 
# '''A list of NET volunteers who want to be Training Centers:''' Glenn and I would need to put out a formal request for NET volunteers to become Training Centers. Our intention would be to get several, at least, in every geographic segment of Portland (North, Northwest, South/Southwest, Southeast, and East). 
# '''Internal work on MIP signups:''' Glenn would need to program MIP to include this new volunteer role, and we would need an intake process for training events to put them on the calendar.
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=== Block-scale earthquake response teams ===
You might want to look at this: https://pdx-net.maps.arcgis.com/apps/instant/minimalist/index.html?appid=981884bdb38d4b5ba71e077c1db0e572[[File:Nerf Herder.jpg|alt=As the designated coordinator at PBEM, I was looking forward to changing my title to "NERF Herder" if the NERF acronym stuck. Alas, not everyone likes it. Yes, this is a nerdy in-joke.|thumb|''As the designated coordinator at PBEM, I was looking forward to changing my title to "NERF Herder" if the NERF acronym stuck. Alas, not everyone likes it. Yes, this is a nerdy in-joke. Also, I was tempted to paste Glenn's face on Princess Leia's, but even I have limits. But you know...that would have been funny.'']]
In the presentation, I refer to these as Neighborhood Earthquake Response Frameworks (NERFs), but that only somewhat belabored acronym is proving unpopular. We need to workshop it a little, it seems. But the ideas behind it haven't changed: As the section title implies, this is a curriculum where NET volunteers '''''have the option''''' of organizing their block scale communities.

Under this proposal, an Active NET volunteer '''''does not''''' have to be part of an earthquake response team; nor do they need to coordinate one. If a NET volunteer so wishes, they can earn their required twelve hours of volunteer service each year by deploying incidents and going to training events held by Training Centers. 

But if a NET volunteer chooses to (independently or with other volunteers), they could opt to take the following steps in the indicated order:

# Decide what their Service Area boundaries will be and publish them;
# Undertake a process of community engagement inside that service area to gather neighbors together;
# Conduct a Capacity Assessment of their community;
# Turn that Capacity Assessment into a Capacity Plan and an Earthquake Response Framework.

I'll take this apart step by step:
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==== 1.) Team decides on a Team Service Area ====
I've already drafted the policies that would govern how Team Service Area boundaries would be formed; '''you can read them at the [[Team Service Areas]] wiki page.'''

But, the gist here is that a team elects to respond to an area of the City they feel their team can handle after a major earthquake. A team ''can'' decide to stay with the boundaries of a neighborhood association, as we do now, but they will be challenged to explain how they plan to effectively respond inside such a large area.

It's important to note, also, that Service Areas are not permanent. A team can start small and grow over the years as their capacity improves and increases.

'''To make this idea work, we would need:'''

* A contract in place to manage online mapping. We already have a GIS tech in mind, and he's the same person who designed all of [https://pdx-net.maps.arcgis.com/home/index.html these NET maps].
* A date on the calendar by which all NETs who plan to develop a block scale earthquake response framework turn in their maps for review by PBEM and publication.
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==== 2.) Initial community outreach ====
With boundaries decided, it's time to get all the neighbors together. PBEM will suggest an initial community meeting which we will offer technical assistance for (e.g. "how to" pages in the Wiki and helping with flyering or doing postcard drops, etc). 

We'll recommend a series of progressive curriculum for NETs to use with their neighbors. The first meeting, for example, might be getting to know everyone and doing a brief preparedness presentation. The next couple meetings might be on specific preparedness topics, such as getting pets ready or storing water, and leading into curriculum like the Community Resilience Workbook. From there, the NET leader might begin assigning willing neighbors to VSF roles (such as medical or radio communications), and even getting a few into basic NET training.

Over the years, PBEM has been through and processed a LOT of preparedness materials for neighbors (seriously, [[Printed Community Handout Materials|check this out]] that I'm working on). The Wiki is going to make it easier to evaluate which materials make the most sense for your community, how to order it from us, and how to instruct it to your neighbors.
[[File:CRDhughspectrumd.jpg|alt=Inside your block scale area would be a whole spectrum of engagement|thumb|676x676px|''The idea of this plan is creating a whole spectrum of engagement inside your block-scale neighborhood.'']]
'''To make this idea work, we would need:'''

* To further develop the Wiki pages so that NETs can look up and evaluate the different community curriculum options they have access to;
* Develop the Wiki so NETs have access to "how to"s on making initial contact with neighbors and doing a neighborhood block party;
* Get the Speakers Bureau running, which will allow NETs to request a preparedness instructor for a neighborhood meeting;
* Create a guide on how to hold hybrid meetings for volunteers.
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==== 3.) Conduct a Capacity Assessment of the neighborhood ====
This is where we begin gettin' a little more technical. 

When the NET leader decides the neighborhood is ready for it, their community moves into a Capacity Assessment for their earthquake response framework. Most likely, not every household in Service Area will participate, and that's OK. These next two phases move past "earthquake preparedness" and into "earthquake response".

The Capacity Assessment phase is where the NET leader works with their team to assess '''''how ready the neighborhood is to respond to an earthquake.''''' Critical to this will be an electronic worksheet which will prompt the team to explore questions such as: : How sturdy is the construction of the properties in our area? How many, and what severity, of injury should we prepare for? Should we be prepared to shelter pets? Do we know how we will communicate with the nearest BEECN if we need to? And so on. The overarching question here is: '''how much and what kind of damage do we expect an earthquake to cause in our service area, what resources do we ALREADY have to mitigate that impact?'''

Completing the Capacity Assessment does two things. First, it defines your community's baseline for mitigating the impact of an earthquake. Second, it points where your team needs to go next...

'''To make these ideas work, we would need:'''

* To decide what the content of a Capacity Assessment worksheet is and deciding what planning steps are relevant enough to go on it;
* To design the Capacity Assessment worksheet and guidance for NETs on how to use it.
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'''From the Capacity Assessment comes two products:'''

==== 4a.) Capacity Plan ====
...and that place your team is going next is Capacity Planning. The Capacity Assessment gives you the data needed to determine your baseline. But no neighborhood will be "100% ready to mitigate the impact of an earthquake". Being 100% ready is an aspirational goal. The Capacity Plan is the map that takes a team from their baseline assessment to their goal.

Let's do a simple example with emergency water storage. Imagine your Service Area has 32 humans and eight dogs living in it. That many people and pets need 464 gallons of water stored to get them through two weeks safely. During the Capacity Assessment, the neighborhood found out they have 300 gallons already stored. Their Capacity Plan sets up their goal of storing another 164 gallons, so they can get to "100% ready on water storage". 

Over the past year, we've published the BEECN Dashboard, which you should have a look at here: https://app.smartsheet.com/b/publish?EQBCT=9094103decb2475885daa0b03ac13496. Just as important is the math that goes into the BEECN Dashboard, which you can read about here: [[BEECN Readiness Score#BEECN Score Aggregates]]. The BEECN Dashboard, aside from being important for the BEECN program, was always intended as a pilot concept and proof of feasibility for neighborhood-based resilience scoring.  

When PBEM receives a Capacity Plan, it will be scored and go on a dashboard similar to the one designed for BEECN. Teams will receive anonymous designations so that a score is not publicly tied to a specific team. But with an online dashboard, neighborhood members will be able to check their score and come together around the steps needed to increase it. This also leverages the concept of "gamification". Gamifying neighborhood resilience will generally result in greater community participation. For more on gamification, visit: https://en.wikipedia.org/wiki/Gamification. 

'''To make these ideas work, we would need:''' 

* To design an input system that would extract Capacity Planning data and post it as a dashboard;
* The dashboard, designed similarly to the BEECN dashboard.
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==== 4b.) Neighborhood Earthquake Response Frameworks (not NERFs?) ====
Finally, we get to what I have been calling "Neighborhood Earthquake Response Frameworks", but we'll vote on that name in the survey (I'll use "NERF" as a placeholder for now). These NERFs replace the NET Operations Plans. But they have essentially the same function: they designate response roles, specify the staging areas and communication channels, define prospective resources and vulnerabilities, and prospective response priorities. That information would be extracted from the Capacity Plan and then the NET leader would receive a NERF on a template for distribution in the neighborhood.

'''To make these ideas work, we would need:'''

* Automate linking Capacity Plans to a Response Framework template (should be easy to do with the software PBEM has access to).
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=== A Two Year Cycle ===
I envision this process of Assessment and Planning on a two year cycle. Over the course of two years, a neighborhood assesses, plans, and meets goals. At the end of two years, they re-assess, consider expanding or retracting their Service Area boundaries,<ref>''However'', I do also envision that teams would have the option of changing their Service Area boundaries at any time they choose.</ref> set new goals, and move forward. 
[[File:VSF Badges.jpg|alt=The VSF badges.|thumb|''The VSF badges.'']]
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=== How do ATVs and VSFs fit into this plan? ===
To recap, an ATV is an [[Volunteer Statuses#Affiliated Team Volunteers (ATVs)|Affiliated Team Volunteer]]. These are volunteers who are not necessarily NET trained and are not indemnified by the City of Portland. But under this plan, they are MOST of the volunteers making up a Neighborhood Earthquake Response Framework. Most of the people who participate in a NERF will not be NET trained. And that is perfectly OK; in fact, that's part of the idea.

An ATV is '''''who''''' they are. [[Volunteer Support Functions Introduction and Directory|But a VSF is '''''what they do'''''.]] A VSF describes an area of volunteer specialization, such as communications or medical response.

When a team does Capacity Assessment, the team will realize they need volunteers assigned to specific VSF areas. Maybe, for an example, they need two volunteers assigned as radio communicators.

I want to point out that VSFs are important not just for organizing your team, but in maintaining a balance with ATVs between what they put in to participating and what they get out of it. For example: you say to an ATV that “if you help us get ready for an earthquake, we’ll arrange for you to be trained and licensed as a HAM operator”. VSFs are how NET leaders are going to build and solidify relationships with their ATVs.

'''To make these ideas work, we would need:'''

* To finalize policies governing ATVs and ATV status;
* Volunteer position descriptions for key VSFs, such as medical response, communications, and search and rescue.
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== Timeline ==
If volunteer surveying suggests that we move forward, implementation will happen in steps and phases. I believe it would take a year to fully implement this plan.

=== Phase 1 (these steps would happen concurrently) ===

* PBEM signs contract with [[wikipedia:Geographic_information_system|GIS provider]] to map neighborhoods.
* Update the NET Guidelines in key areas (ATV policies, VSFs, etc).
* Develop the NET Training Center "Cookbook" in the Wiki with the help of volunteers throughout the State.
* Finalize the Speakers' Bureau, allowing NETs to request preparedness presentations.
* Complete volunteer position descriptions on key VSFs such as comms, medical, etc. so that NETs can assign them to ATVs.
* Complete online surveying tools for Capacity Assessment, Capacity Planning, and response frameworks.
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<br/>[[File:BEECN Dashboard.png|alt=The BEECN dashboard is, essentially, a pilot for a Capacity Planning dashboard.|thumb|400x400px|''The BEECN dashboard is, essentially, a pilot and model for a Capacity Planning dashboard. You can have a closer look [https://app.smartsheet.com/b/publish?EQBCT=9094103decb2475885daa0b03ac13496 HERE]'']]
=== Phase 2 (these steps would happen in order) ===

# PBEM calls for interested volunteers to declare themselves as Training Centers.
# PBEM requests revised Team Service Areas.
# PBEM publishes the Training Center directory, and training events are managed through the calendar in MIP.
# PBEM reviews revised Team Service Areas.
# Response Framework dashboard goes live.
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=== Phase 3 (these steps would happen concurrently) ===

* Block-scale teams begin their Capacity Assessment process.
* PBEM publishes response framework scoring to the dashboard as Capacity Plans and Response Frameworks arrive at PBEM.
* Produce and introduce task books for key VSFs.
* Block-scale teams head into their two-year cycle.
* Groups of block-scale teams glom together (as an option) into federations of response teams.
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== Q&A from NET Volunteers ==
The following questions appeared in the chat during the online meeting, or were asked in the surveying process.

===== Q: Are there ATV/VSF training curricula we can access now? =====
'''A:''' There is not, yet. That would be part of what PBEM prioritizes building up if NETs want us to move forward with these realignment proposals.

===== Q: If this NERF plan is adopted, how do we tell our neighborhood that we are no longer going to be their first responders? =====
''(Since teams may cover a smaller area)''

'''A:''' This proposal '''does not''' require that a person leading a NERF be an active NET volunteer. They do not need to be. As a non-NET, they can contact PBEM and say they're starting their own NERF. PBEM will support it. They will have access to the curricula, since it will all be published online.

===== Q: There are no other active NETs within a reasonable walking distance of my house. How could I set up a NERF? =====
'''A:''' I cannot emphasize enough that a NERF is designed to accept participation from non-NET volunteers. The ''majority'' of individuals in a NERF will be non-NETs. You don't need NETs to have a NERF; you don't even need a NET volunteer to lead one.

===== Q: Would NERFs work towards having their own ARO (and thereby increase ECC radio traffic)? =====
''One of the benefits(?) of NA service areas was that comms to PBEM went through the team’s ARO. …or lean harder on BEECNs or decide on their own?''

'''A:''' We don't have a solid plan for this yet. A solution might look like an intervening level of radio comms that kicks up from NERF level to Neighborhood Coalition level or the fire station or fire battalion level. On the other hand, I would say, we don't really have a solid answer to this '''''now''''', either. In the aftermath of an earthquake, the ECC will not receive ANY radio traffic except scene stabilization and life safety traffic. Even '''''that''''' won't reach the ECC for up to 24 hours after an earthquake because it will take about that long to activate the ECC radio room. 

So if anything, this proposal puts neighborhoods in a neutral comms situation compared to now. If a NERF has an ARO and needs to send scene stabilization/life safety traffic to the ECC, nothing will stop them from doing that. If the traffic doesn't meet that level, the ECC doesn't want it. Non-NERFs can use the BEECN system to communicate that level of traffic, because that level and urgency of traffic is the only traffic we'll accept from BEECN, as well.

Days following the immediate aftermath, the expectation is that NERFs use the [[Damage Assessment Mapping Module|DAMM]] to communicate with the ECC once some kind of cell service is restored.

===== Q: How do you envision NETs and fire stations working together under this model? =====
'''A: No real changes.''' The point for a fire station and NETs to know each other is to facilitate working together in the field after an earthquake. PBEM would work with PF&R to create a program where Fire Captains know who the NERF leaders in their Fire Management Areas are. It would be to the discretion of the Captain and their officers to work with the local volunteers. This is no different than what we do now.

===== Q: Can a NET volunteer associate with more than one NERF, such as a federation of NERFs? =====
'''A:''' I can't see any reason why not. Although, I'm not sure why someone would want to since Service Areas will not overlap.

===== Comment: The NERF model appears not to have any role for a NET who does not want to take on the leadership task of organizing a NERF. =====
'''A:''' That is not correct. Under this proposal, NET volunteers can still participate as NETs in centralized deployments, as BEECN volunteers, and in training. If the question is about NERFs ''specifically'', it is true that someone has to lead the effort in a neighborhood for it to work. But that person doesn't necessarily have to be a certified NET volunteer.

===== Q: Is there a model that you are basing this on that we can look at/learn about to see how the implementation went? =====
'''A:''' No, these proposals are not based on a model from elsewhere. No identification with other programs (living or deceased), places, buildings, and products is intended or should be inferred.

===== Q: How does this model overlap with powerline and other non-earthquake deployments? =====
'''A:''' That's what the [https://volunteerpdx.net/index.php/2023-2024_NET_Program_Realignment#Centralized_Deployments centralized deployments] are for.

===== Comment: I am struck by the generalizations about teams in this presentation... =====
''...as if the wide diversity in team function, size, priorities, strengths, and weaknesses didn’t exist. For example, many teams reach out to neighbors A LOT, repeatedly. My team, and many others I know, act as community organizers for emergency preparedness. We want them to be prepared so we don’t have to save them.''

'''A:''' As the person with a vantage point over the entire program, I would characterize your team as exceptional. Most teams are not in the same place. But it doesn't matter; there is nothing in this proposal that would detract from or disassemble your team's efforts. The idea is to make it easier for everyone to reach the same point your team has reached.

Also, I can't agree that it doesn't account for the diversity of how teams are put together when a process like Capacity Assessment and Planning is designed to literally do ''exactly'' ''that''. 

===== Q: So are we going to maintain our present team structure for some extended time period? =====
'''A:''' ...yes? I may not be clear on what this question is asking. If it is: "Are we doing this ''right away'' if we decide to move forward?" then the answer is "no". This will take at least a year of implementation, I project. It will be done in steps inside of phases.

===== Q: ...Should there be a unit on, say, Shelter Management in NET Basic Training? =====
''Full question: Recognizing that most of our work is mitigating climate change is good. Should there be a unit on, say, Shelter Management in NET Basic Training?''

'''A:''' Hmm. Hmmmmmmmmmmmmmmm. Good question. I lean towards "no" because that would balloon Basic to 40 hours. But maybe we could explore a "rider" training as an option, occasionally. Glenn is already doing that with First Aid certification. We'll think about this some more.

===== Comment: All this talk of NET getting downshifted to ATVs for not getting hours... =====
''Full question: All this talk of NET getting downshifted to ATVs for not getting hours, and these changes make me anxious as a NET who has been shut out of participating due to PBEM's lack of priority for accommodating my disabilities. (Not at all helped by Jeremy's shared thoughts on virtual participation.)''

'''A:''' There are two things to unpack here: hours/ATVs, and accommodation for persons with disabilities.

'''<u>First, concerning logged hours and ATVs:</u>''' I want to be very clear about this: for at least ten years, active status in the NET program (e.g. indemnification) has been predicated on three things: 1.) Completing basic NET or CERT training; 2.) logging a minimum of twelve service hours each calendar year; and 3.) attending at least one team meeting each year. <u>'''''All three'''''</u> '''''conditions need to be met.''''' Why? Meeting those conditions satisfies the City's risk concerns for indemnifying an individual disaster response volunteer (and in my personal opinion, I would call that a surprisingly low threshold). It makes a disaster response volunteer a "deployable resource". This information is presented in Basic NET training, and is also in the [https://www.portland.gov/pbem/neighborhood-emergency-teams/documents/net-guidelines/download NET Guidelines], published online, which we encourage NET volunteers to read.

Nonetheless, we have enforced those Guidelines loosely. Technically, if a volunteer doesn't meet those three conditions, we're supposed to place them on "Inactive" status. We didn't want to do that; we wanted to find a medial status between "Active NET" and "Inactive". That medial status is "ATV". A NET who is having trouble logging twelve hours a year can downshift to ATV status so we don't have to kick them out of the program. They can become a full NET again when they're ready to meet the requirements. It is true that an ATV is not indemnified (they are also not called up for central deployments). But we can't indemnify a volunteer who is not a deployable resource.

To code or imply ATV status as PBEM bringing the hammer down does not reflect what it's really there for. It's a place for volunteers to go when they cannot or no longer wish to engage as a deployable resource, but an alternative to being put out of the program completely.  

'''<u>Second, concerning accommodation for persons with disabilities:</u>''' PBEM wants (''requires'', really) a program welcoming to persons with disabilities. On that point, we're only as good as the feedback we get. To my knowledge, we've accommodated every request for accommodation we've ever received. To my knowledge, we've never once had to escalate one of those requests to an ADA coordinator (as a "Reasonable request for accommodation" under [https://www.ada.gov/law-and-regs/title-ii-2010-regulations/ ADA Title II]).

'''If we're not doing a good job creating a welcoming program, I'm ready to own that and work on it.''' In the survey will be a question welcoming folks to a NET/Disabilities roundtable to talk about it. I'll schedule an initial meeting for shortly after January 1.

===== Q: Will there be support for NETs who want to start a NERF but have no other nets in their immediate area? =====
'''A:''' Yes; essentially, that's the curriculum. The curriculum will assume that a NET is the only one in the service area, and it also will work for neighborhoods that have ''no'' NETs.

===== Comment: My understanding is that our current NET groups really have three options... =====
...1) continue our NET group as it is, 2) let people know they can go to a block scale model, or 3) allow NETS to be unaffiliated and support PBEM deployments, attend trainings as they are able, yet be ready to self respond during a big earthquake event.

'''A:''' Yes, precisely.

'''Q:''' '''What problem is this intended to solve?...'''

... Where is the data to justify it?  This smells of someone looking to justify spending or building a palace in the sky rather than fixing a real problem.  Of course, if the problem cannot be articulated, the solution is intended serve an ulterior motive.

'''A:''' Yes, PBEM has been recruited by [[wikipedia:Illuminati|The Illuminati]] to use NET to cover up the JFK assassination and this is the first step. I've already started photoshopping NET hard hats on the grassy knoll and printing NET IDs that say "Clint Hill" on them. You found me out. But no seriously, I wrote a whole section answering this question, [https://volunteerpdx.net/index.php/2023-2024_NET_Program_Realignment#What_is_Driving_Realignment? please go back and read it]. Also, do you realize what happens if NETs don't approve these changes? ''I have less work to do.'' I'll bet you didn't expect "Creating more work for myself" as the breathtaking ulterior motive, did you?

===== Q: But NETs <u>will</u> self deploy in response to a windstorm, like the Columbus Day Storm! =====
'''A:''' Admittedly not impossible, but very unlikely. Hurricanes, for example, can and do knock out cell service (Hurricane Ian, with highest winds at 160 mph, positively murdered cell phone coverage...by comparison, high winds during the Columbus Day Storm were 170 mph near Portland). So yes, in that scenario, a self deployment is possible. But the storm would also need to sneak up on us, without warning. If we saw a storm like that coming (and we almost certainly would) we would prep teams for deployment and therefore it wouldn't be a self-deployment. 

So sure...not impossible, but very unlikely. I would prefer to focus on the widespread self deployment we would need in the event of a CSZ quake, because that would be several magnitudes more complicated. If we can handle the earthquake, we can handle a windstorm.

== Notes and References ==