Volunteer Support Functions - Revision history

Net@portlandoregon.gov: /* Compliance */

2025-05-12T03:08:02Z

Compliance

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	== Compliance ==		== Compliance ==
	Status as an active volunteer with PBEM depends on association with at least one VSF. Only inactive volunteers do not claim a VSF on their profile.		Status as an active volunteer with PBEM depends on association with at least one VSF. Only inactive volunteers do not claim a VSF on their profile (and if you ain't active, you ain't my problem).

	== Related Information ==		== Related Information ==

Net@portlandoregon.gov: /* Frequently Asked Questions (FAQs) */

2025-05-12T03:07:25Z

Frequently Asked Questions (FAQs)

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	== Frequently Asked Questions (FAQs) ==		== Frequently Asked Questions (FAQs) ==
	~~===== Q: How will ATVs be distinguished from SUVs in an activation? =====~~
	~~''A: ATVs are issued PBEM volunteer photo ID card, similar to NET ID cards. No SUV will have a valid PBEM-issued ID.''~~

	===== Q: What roles/VSFs are suitable for ATVs? =====		===== Q: What roles/VSFs are suitable for ATVs? =====
	''A: Roles with "No" in the "NET/CERT req?" column of the [[Volunteer Support Functions Introduction and Directory\|VSF Directory]] are appropriate for ATVs. Training requirements apply.		''A: Roles with "No" in the "NET/CERT req?" column of the [[Volunteer Support Functions Introduction and Directory\|VSF Directory]] are appropriate for ATVs. Training requirements apply.<br />

	~~'''Q: How long may an ATV serve?'''~~

	~~''A: Just like NET volunteers, there is no limit on service. Every volunteer's background check and ID card must be renewed every three years.''~~<br />
	<br />		<br />

	== Program/Policy Background ==		== Program/Policy Background ==
	"ATV" was first coined and suggested to Jeremy Van Keuren (PBEM) by NET volunteer David Given in July 2017. David worked with Boy Scout volunteers and requested a volunteer status that kept a non-NET disaster response volunteer "in the loop" of NET activities and encouraged forming a planning relationship with local teams.

	~~PBEM implemented the ATV status as a solution to two problems:~~
	# '''It offers exiting NET volunteers an alternative to separating from the NET program completely.''' If a NET volunteer is unable to meet/uninterested in meeting their [[Minimum Service Contribution (MSC)\|Minimum Service Contribution]] but would like to remain a part of their local team, they can do so as an ATV. ATV status is an alternative to making a NET volunteer "Inactive" and completely discharging them from the program.
	# '''It encourages''' '''non-NET neighbors to volunteer with their local NET team by giving them a status in the program.''' A neighbor may be interested in disaster response activities with their community and want to plan ahead, but do not have the time and/or inclination to complete Basic NET training. Becoming an ATV gives them a team role to fill by declaring a [[Volunteer Support Functions Introduction and Directory\|VSF]] (e.g. radio operator) and makes them more ready to participate with a NET team than a spontaneous volunteer (SUV) would be.

Net@portlandoregon.gov: /* Related Information */

2025-05-12T03:06:48Z

Related Information

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	* [[Volunteer Support Functions Introduction and Directory\|Volunteer Support Function Directory (VSF)]]		* [[Volunteer Support Functions Introduction and Directory\|Volunteer Support Function Directory (VSF)]]
	* [https://rtlt.preptoolkit.fema.gov/Public FEMA Resource Typing Library]		* [https://rtlt.preptoolkit.fema.gov/Public FEMA Resource Typing Library]
	* Oregon Emergency Support Functions		* [[Media:2025.05.11.Oregon ESFs.pdf\|Oregon Emergency Support Functions]]
	<br/>		<br/>

Net@portlandoregon.gov: /* Implementation Details */

2025-05-12T03:06:04Z

Implementation Details

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	! scope="col" width="100px" style="background-color: darkkhaki;color:white;"\|Updated		! scope="col" width="100px" style="background-color: darkkhaki;color:white;"\|Updated
	\|-		\|-
	\|VSF ~~Catalog~~		\|VSF Directory
	\|		\|
	\|}		\|}
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	=== Policy Statement ===		=== Policy Statement ===

	PBEM will declare and make a best effort to develop areas of disaster resilience specializations called Volunteer Support Functions (VSFs) and list them in a VSF ~~Catalog~~. Each VSF is subdivided into one or more volunteer position descriptions. Each position description provides expectations (such as appropriate training and PPE) relevant to that position in an approach modeled from [https://rtlt.preptoolkit.fema.gov/Public FEMA's Resource Typing Library].		PBEM will declare and make a best effort to develop areas of disaster resilience specializations called Volunteer Support Functions (VSFs) and list them in a VSF Directory. Each VSF is subdivided into one or more volunteer position descriptions. Each position description provides expectations (such as appropriate training and PPE) relevant to that position in an approach modeled from [https://rtlt.preptoolkit.fema.gov/Public FEMA's Resource Typing Library].

	The volunteer profiles of all active PBEM volunteers will associate the volunteer with at least one VSF, with an option to associate with a maximum of two. This will be indicated on profiles as a "Primary VSF" and an optional "Secondary VSF". Furthermore:		The volunteer profiles of all active PBEM volunteers will associate the volunteer with at least one VSF, with an option to associate with a maximum of two. This will be indicated on profiles as a "Primary VSF" and an optional "Secondary VSF". Furthermore:
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	;Portland Bureau of Emergency Management (PBEM)		;Portland Bureau of Emergency Management (PBEM)
	: Sets VSFs and develops volunteer position descriptions, tracks the VSFs of individual volunteers in the volunteer database, provides Team Leaders with an accounting of the VSF competencies available on their team.		: Sets VSFs and develops volunteer position descriptions, tracks the VSFs of individual volunteers in the volunteer database, provides Team Leaders with an accounting of the VSF competencies available on their team. PBEM also provides training and development opportunities in VSFs as resources permit.
	; Team Leaders		; Team Leaders
	: Uses VSF information provided by PBEM to develop their team in a direction most appropriate for their neighborhood.		: Uses VSF information provided by PBEM to develop their team in a direction most appropriate for their neighborhood.
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	\|A defined disaster preparedness, response, or recovery role based on skills and interests.		\|A defined disaster preparedness, response, or recovery role based on skills and interests.
	\|-		\|-
	\|VSF ~~Catalog~~		\|VSF Directory
	\|A catalog of available and prospective VSFs and volunteer positions maintained by PBEM on the NET Wiki.		\|A catalog of available and prospective VSFs and volunteer positions maintained by PBEM on the NET Wiki.
	\|}		\|}
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	== Implementation Details ==		== Implementation Details ==
	~~=== Access and General Expectations of ATVs ===~~
	~~# ATVs are not indemnified by the City of Portland and are not officially deployed by the City.~~
	~~# ATVs must adhere to the PBEM [[PBEM Volunteer Code of Conduct\|Volunteer Code of Conduct]].~~
	~~# ATVs are tracked in the PBEM volunteer database.~~
	~~# ATVs must affiliate with a specific NET and appear on their team roster.~~
	~~# ATVs are encouraged but not required to [[Portal FAQ\|log volunteer hours]] and attend NET team meetings.~~
	# ATVs must confirm their status (check in) with their Team Leader a minimum of twice annually. This can be done in as simple a method as sending the Team Leader an email to confirm they are still part of the team.
	~~# ATVs declare a primary [[Volunteer Support Functions Introduction and Directory\|VSF]] and may declare a secondary role, with Team Leader approval.~~
	~~# ATVs may access select advanced NET trainings if seats are available.~~
	~~# ATVs are not issued NET personal protective equipment (PPE).~~
	~~# ATVs are issued PBEM photo ID volunteer ID cards, similar to NET ID cards.~~
	~~<br />~~

	~~=== ATV Intake Procedure ===~~		* '''For NET volunteers''' NET volunteers are automatically placed in the VSF associated with Search and Rescue as their Primary VSF. However, a NET volunteer can change their Primary VSF at any time, and/or declare a Secondary VSF, by [Mailto:net@portlandoregon.gov emailing] PBEM and requesting a change to be made in their profile. NETs do not need the permission of their Team Leader to change their VSF.
	'''For ~~former Active~~ NET volunteers'''		* '''For ATVs''' In order to become an active ATV, the volunteer must work with their Team Leader to decide which VSF volunteer position they will associate with. An ATV may change their VSF in consultation with their Team Leader, who then reports the change to PBEM.
	~~# Inform~~ the ~~[https://pbem~~.~~link~~/~~net-team-map Team Leader] of your intention to transition to ATV status and~~ declare a VSF.		* '''For BEECN volunteers''' BEECN volunteers are automatically placed in the Public Information VSF as their Primary VSF. As an option, a BEECN volunteer may choose a Secondary VSF.<br />
	~~# Notify PBEM via email (~~[~~mailto~~:net@portlandoregon.gov ~~net@portlandoregon.gov~~]~~) for database updates.~~
	~~# NET volunteers downshifting~~ to ~~ATV status may keep~~ their ~~NET-issued PPE (hard hat and vest)~~.
	~~# NET volunteers downshifting to ATV status~~ do not need ~~a revised ATV ID card until~~ their ~~NET ID card expires~~.
	~~<br/>~~
	'''For ~~non-NET certified neighbors:~~'''
	~~# Confirm with the [https://pbem.link/net-team-map local Team Leader] your interest in joining the roster and declare a VSF. The Team Leader must give their approval.~~
	~~# Complete the online NET application ([https://app.betterimpact.com/Application?OrganizationGuid=5c003f3a-8d04-4cdf-b8c0-41627fea7871&ApplicationFormNumber=1 HERE]).~~
	#* ATV ~~applicants complete the NET application just as they would do if they were applying to NET.~~
	~~#* After the application is completed~~, the ~~ATV informs~~ their Team Leader ~~the application is ready.~~
	~~#* The Team Leader reports the completed application to PBEM staff and ask to have the volunteer moved from "Applicant"~~ to ~~"ATV" status, and their assigned~~ VSF~~(s).~~
	~~# Undergo a [[Background Checks\|criminal background check]] at no expense to the volunteer. The~~ volunteer will ~~receive an email from PBEM~~ with ~~additional information~~.
	~~# Complete orientation to the team~~ with ~~the~~ Team Leader. ~~Orientation should include:~~
	~~#: a. How to [[Portal FAQ\|log volunteer hours]];~~
	~~#: b. The NET~~'~~s earthquake response framework and the ATV~~'~~s role~~ in ~~it;~~
	~~#: c. Team meeting schedule;~~
	~~#: d. How to receive further training on~~ their VSF ~~of choice~~.
	~~# The ATV is issued and mailed~~ an ~~ATV ID card from PBEM~~.
	<br/>

	== Compliance ==		== Compliance ==
	~~ATVs who~~ do not respond to Team Leader communications may be removed from the roster and PBEM database. Volunteers who violate this policy or the [[PBEM Volunteer Code of Conduct\|Code of Conduct]] may face dismissal from the program.		Status as an active volunteer with PBEM depends on association with at least one VSF. Only inactive volunteers do not claim a VSF on their profile.
	~~<br/>~~
	~~<br/>~~

	== Related Information ==		== Related Information ==
	* [[PBEM Volunteer Code of Conduct\|PBEM Code of Conduct]]
	* [[Volunteer Support Functions Introduction and Directory\|Volunteer Support Function Directory (VSF)]]		* [[Volunteer Support Functions Introduction and Directory\|Volunteer Support Function Directory (VSF)]]
	* [~~[Background Checks\|Criminal Background Policy]~~]		* [https://rtlt.preptoolkit.fema.gov/Public FEMA Resource Typing Library]
			* Oregon Emergency Support Functions
	<br/>		<br/>

Net@portlandoregon.gov at 02:50, 12 May 2025

2025-05-12T02:50:12Z

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	\|-		\|-
	\|'''Last revised'''		\|'''Last revised'''
	\|~~March 1~~, 2025		\|May 11, 2025
	\|-		\|-
	\|'''Policy owner'''		\|'''Policy owner'''

Net@portlandoregon.gov: /* Responsibilities */

2025-05-12T02:49:34Z

Responsibilities

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	;Portland Bureau of Emergency Management (PBEM)		;Portland Bureau of Emergency Management (PBEM)
	: ~~Tracks ATVs~~ in the volunteer database, ~~ensures background checks, and communicates program updates~~.		: Sets VSFs and develops volunteer position descriptions, tracks the VSFs of individual volunteers in the volunteer database, provides Team Leaders with an accounting of the VSF competencies available on their team.
	; Team Leaders		; Team Leaders
	: ~~Maintain roster accuracy, guide ATVs~~ in ~~selecting~~ [[Volunteer ~~Support Functions Introduction and Directory~~\|~~Volunteer Support Functions (VSFs)~~]]~~, and provide team orientations.~~		: Uses VSF information provided by PBEM to develop their team in a direction most appropriate for their neighborhood.
	~~; Affiliated Team Volunteers~~ (~~ATVs~~)		; [[Volunteer Subject Matter Expert\|Subject Matter Experts]] (SMEs)
	: ~~Engage with their NET as outlined in this policy, adhere to the [[PBEM Volunteer Code of Conduct\|Code of Conduct]]~~, ~~choose~~ a ~~[[Volunteer Support Functions Introduction and Directory\|~~VSF]], and ~~confirm status biannually~~.~~<br/>~~		: Optimally, each volunteer position inside a VSF will have one or more SMEs who research, create, edit, refresh, and approve Portland NET Wiki content related to the volunteer position(s) assigned to them.
	<br/>		<br/>

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	!Definition		!Definition
	\|-		\|-
	\|Affiliated Team Volunteer (ATV)		\|[[Affiliated Team Volunteers (ATVs)\|Affiliated Team Volunteer (ATV)]]
	\|A volunteer who supports a NET team but does not hold full "Active NET" status.		\|A volunteer who supports a NET team but does not hold full "Active NET" status.
	\|-		\|-
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	\|A community-based group of volunteer disaster responders whose members are trained and certified by the Portland Bureau of Emergency Management.		\|A community-based group of volunteer disaster responders whose members are trained and certified by the Portland Bureau of Emergency Management.
	\|-		\|-
	\|~~[[Spontaneous Unaffiliated Volunteers (SUVs)\|Spontaneous Unaffiliated~~ Volunteer (~~SUV~~)]]		\|Volunteer Support Function (VSF)
	\|~~People who help in~~ disaster response/recovery ~~without being part of a disaster relief organization. They often show up after a disaster,~~ and ~~they may not have formal training~~.		\|A defined disaster preparedness, response, or recovery role based on skills and interests.
	\|-		\|-
	\|~~[[Volunteer Support Functions Introduction and Directory\|Volunteer Support Function (~~VSF~~)]]~~		\|VSF Catalog
	\|A ~~defined disaster preparedness, response, or recovery role based~~ on ~~skills and interests~~.		\|A catalog of available and prospective VSFs and volunteer positions maintained by PBEM on the NET Wiki.
	\|}		\|}
	<br/>		<br/>

Net@portlandoregon.gov: /* Policy Statement */

2025-05-12T02:42:42Z

Policy Statement

← Older revision		Revision as of 19:42, 11 May 2025
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	VSFs will shape volunteer engagement policies for PBEM. The popularity of a VSF, for example, may lead to an increase in training events dedicated to the positions subdividing that VSF.		VSFs will shape volunteer engagement policies for PBEM. The popularity of a VSF, for example, may lead to an increase in training events dedicated to the positions subdividing that VSF.


	~~<br />~~
	~~<br />~~

	=== Scope ===		=== Scope ===
	This policy applies to:		This policy applies to all active PBEM volunteers.<br />

	* NET volunteers ~~transitioning to a reduced role as an ATV~~.
	* Community members who wish to assist NET teams without completing Basic NET training.
	* Neighborhood Emergency Teams and Team Leaders coordinating earthquake response.
	<br/>

	=== Responsibilities ===		=== Responsibilities ===

Net@portlandoregon.gov: /* Policy Statement */

2025-05-12T02:42:19Z

Policy Statement

← Older revision		Revision as of 19:42, 11 May 2025
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	Affiliated Team Volunteers (ATVs) are community members who support NET teams in their local areas but do not hold full "Active NET" status. ATVs are envisioned as supplemental resources for their NET's earthquake response framework and as contributors to overall community resilience. Although they are not deployed by the City of Portland nor indemnified, ATVs may participate in preparedness efforts to strengthen neighborhood readiness for emergencies and to improve general resilience, and in some training and other team activities.
	<br />		<br />
	<br />		<br />

Net@portlandoregon.gov: /* Forms */

2025-05-12T02:41:56Z

Forms

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	! scope="col" width="100px" style="background-color: darkkhaki;color:white;"\|Updated		! scope="col" width="100px" style="background-color: darkkhaki;color:white;"\|Updated
	\|-		\|-
	\|X		\|VSF Catalog
	\|		\|
	\|}		\|}

Net@portlandoregon.gov: /* Policy Statement */

2025-05-12T02:41:32Z

Policy Statement

← Older revision		Revision as of 19:41, 11 May 2025
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	=== Policy Statement ===		=== Policy Statement ===

			PBEM will declare and make a best effort to develop areas of disaster resilience specializations called Volunteer Support Functions (VSFs) and list them in a VSF Catalog. Each VSF is subdivided into one or more volunteer position descriptions. Each position description provides expectations (such as appropriate training and PPE) relevant to that position in an approach modeled from [https://rtlt.preptoolkit.fema.gov/Public FEMA's Resource Typing Library].

			The volunteer profiles of all active PBEM volunteers will associate the volunteer with at least one VSF, with an option to associate with a maximum of two. This will be indicated on profiles as a "Primary VSF" and an optional "Secondary VSF". Furthermore:

			* NET volunteers are not required to choose a VSF. If they do not actively choose a Primary VSF, they will automatically be assigned to the Search and Rescue VSF.
			* [[Affiliated Team Volunteers (ATVs)\|ATVs]] are '''''required''''' to declare a VSF before they can be activated as ATVs. Not all volunteer positions are appropriate for ATVs; the VSF Catalog will indicate which positions are available to prospective ATVs.
			* Volunteers who are only BEECN volunteers are automatically placed in the VSF associated with Public Information. However, BEECN volunteers may declare a Secondary VSF.

			VSFs will shape volunteer engagement policies for PBEM. The popularity of a VSF, for example, may lead to an increase in training events dedicated to the positions subdividing that VSF.

	Each VSF is subdivided into one or more volunteer position descriptions. Each position description provides expectations (such as appropriate training and PPE) relevant to that position in an approach modeled from [https://rtlt.preptoolkit.fema.gov/Public FEMA's Resource Typing Library].