Logging Procedures for Subnet Control Operators: Difference between revisions

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Logging Procedures for Subnet Control Operators (view source)

Revision as of 15:56, 26 September 2023

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→‎Instructions for using an ICS Form 214: Added links
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The [https://docs.google.com/document/d/1FsFca0Yq1xIHZlihSXuZG-Fo5M-C8MzAfMyrGgdugH0/edit?usp=sharing Traffic Count Worksheet] is an experimental form for tracking counts of available formal messages as well as counts of messages handled so far. Feel free to customize it to meet your needs. The goal is to handle traffic based on precedence and give all stations in your region a chance to pass traffic that is equal to the precedence being passed by other stations.  The worksheet should help you handle the available traffic by relative precedence and keep track of available traffic that you have not yet handled.
The [https://docs.google.com/document/d/1FsFca0Yq1xIHZlihSXuZG-Fo5M-C8MzAfMyrGgdugH0/edit?usp=sharing Traffic Count Worksheet] is an experimental form for tracking counts of available formal messages as well as counts of messages handled so far. Feel free to customize it to meet your needs. The goal is to handle traffic based on precedence and give all stations in your region a chance to pass traffic that is equal to the precedence being passed by other stations.  The worksheet should help you handle the available traffic by relative precedence and keep track of available traffic that you have not yet handled.


=== Instructions for using an ICS Form 214 ===
=== Instructions for using an [https://drive.google.com/file/d/1_ryKuDUKzB1gc6DLsuMdG__a4nTuEYn1/view?usp=drive_link ICS Form 214] ===


* Each NET SNC should use ICS Form 214 to record the activities of their station. In other situations like a radio trailer or radio room, multiple stations and operators at the same location are all part of the same Communications Unit and would share a single ICS Form 214. Similarly, multiple operators working together at a remote site like an evacuation center would share a Form 214..
* Each NET SNC should use ICS Form 214 to record the activities of their station. In other situations like a radio trailer or radio room, multiple stations and operators at the same location are all part of the same Communications Unit and would share a single ICS Form 214. Similarly, multiple operators working together at a remote site like an evacuation center would share a Form 214..
* Log your name and the date and time your station’s activation at the top.
* Log your name and the date and time your station’s activation at the top.
* Also record your Name and TIme In in the roster section. Do the same for any other operators or scribes serving with you.  
* Also record your Name and Time In in the roster section. Do the same for any other operators or scribes serving with you.
* Record “ICS Position” as “Amateur Radio Operator” or "Scribe" or an abbreviation like “ARO” or "ARO Scribe".
* Record “ICS Position” as “Amateur Radio Operator” or "Scribe" or an abbreviation like “ARO” or "ARO Scribe".
* Record “Home Base” as “Portland NET”.
* Record “Home Base” as “Portland NET”.
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* If the incident command declares a new operational period, close the 214 and open a new one.
* If the incident command declares a new operational period, close the 214 and open a new one.
* When a station is closed or a new operational period starts, log the closing as the last item in Major Events.
* When a station is closed or a new operational period starts, log the closing as the last item in Major Events.
* See ICS 214 Unit Log Instructions for additional details.    
* See [https://drive.google.com/file/d/1FhGwY9uo3D7FTATwe7aqgQ30Welx2kL0/view?usp=share_link ICS 214 Unit Log Instructions] for additional details.  
* See also Sample ICS 214.
* See also [https://drive.google.com/file/d/1CW0S46dYh98Ntel4dcwm2rgLmvVjf_Xh/view?usp=sharing Sample ICS 214].


=== Overview of using NET Form 6 (ICS 309) Communication Log ===
=== Overview of using [https://drive.google.com/file/d/1BRPQuQdaSTWl02mbv8lLl4RAVw3H0c9V/view?usp=sharing NET Form 6] (ICS 309) Communication Log ===


* Use NET Form 6 / ICS 309 for formal traffic only, not activities.One Form 6 should be used by each operator.
* Use NET Form 6 / ICS 309 for formal traffic only, not activities. One Form 6 should be used by each operator.
* Subnet controllers should record most activities on an ICS 214 rather than the NET Form 6 or ICS 309 with the following exceptions:  
* Subnet controllers should record most activities on an ICS 214 rather than the NET Form 6 or ICS 309 with the following exceptions:  
** Check-ins, readability, etc. should go on the Stations Participating Form or scratch paper.  
** Check-ins, readability, etc. should go on the [https://docs.google.com/document/d/1M3TuoKgcmAiWSjhj5dgOAZCkpmaA2fIUSbXxQPXPYf8/edit?usp=sharing Stations Participating Form] or scratch paper.  
** Message counts should go on a Traffic Count Worksheet or scratch paper.
** Message counts should go on a [https://docs.google.com/document/d/1FsFca0Yq1xIHZlihSXuZG-Fo5M-C8MzAfMyrGgdugH0/edit?usp=sharing Traffic Count Worksheet] or scratch paper.
* Use Winlink Express to generate an ICS 309 PDF for any Winlink traffic.
* Use Winlink Express to [https://volunteerpdx.net/index.php/Checklists_for_Winlink_Tasks#Steps_to_Generate_an_ICS-309.2C_allowing_you_to_create_a_communication_log_as_a_PDF_file_that_can_be_printed_or_emailed generate an ICS 309 PDF] for any Winlink traffic.


=== Instructions for Using a NET Form 6 (ICS 309) for Logging NET Form 8s or ICS Form 213s ===
=== Instructions for Using a [https://drive.google.com/file/d/1BRPQuQdaSTWl02mbv8lLl4RAVw3H0c9V/view?usp=sharing NET Form 6] (ICS 309) for Logging NET Form 8s or ICS Form 213s ===


* When a NET Form 8 is being logged, the right-hand field should start with the tactical call sign of the originating station, which may be the same as the team name.
* When a NET Form 8 is being logged, the right-hand field should start with the tactical call sign of the originating station, which may be the same as the team name.
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* In the example above the transmission of the messages that originated from North Heights and South Heights to ECC and the receipt of traffic from ECC are not shown here because they were transmitted via Winlink which can generate a separate log.
* In the example above the transmission of the messages that originated from North Heights and South Heights to ECC and the receipt of traffic from ECC are not shown here because they were transmitted via Winlink which can generate a separate log.


=== Instructions for using Stations Participating Form ===
=== Instructions for using [https://docs.google.com/document/d/1M3TuoKgcmAiWSjhj5dgOAZCkpmaA2fIUSbXxQPXPYf8/edit?usp=sharing Stations Participating Form] ===


* Each time a station checks in, record the time, the station’s tactical call sign and the operator’s FCC call sign.  
* Each time a station checks in, record the time, the station’s tactical call sign and the operator’s FCC call sign.  
* If the operator is representing a team at a staging area, record the name of the team.
* If the operator is representing a team at a staging area, record the name of the team.
* Also record the station’s readability. See Readability and Signal Strength.
* Also record the station’s readability. See [https://volunteerpdx.net/index.php/Signal_Strength_and_Readability Readability and Signal Strength].
* When the station checks out, record that time in the corresponding column.
* When the station checks out, record that time in the corresponding column.
* Feel free to customize this form to suit your needs.  To provide room for more columns, you may want to change the orientation of the page from portrait to landscape.
* Feel free to customize this form to suit your needs.  To provide room for more columns, you may want to change the orientation of the page from portrait to landscape.


=== Instructions for using the Traffic Count Worksheet ===
=== Instructions for using the [https://docs.google.com/document/d/1FsFca0Yq1xIHZlihSXuZG-Fo5M-C8MzAfMyrGgdugH0/edit?usp=sharing Traffic Count Worksheet] ===


* Each time reports available traffic use a new row to record the number of messages available at each precedence level.
* Each time reports available traffic use a new row to record the number of messages available at each precedence level.
* Each time you handle a message for that station, use a tally mark to indicate an increase in the number messages handled at the message’s precedence level.  For instance, if one Priority message was previously handled for a station and you just handled a second one, the tally in the Handled column for Priority messages would change from “l” to “ll”.  See the Wikipedia article on Tally Marks for a discussion of tally marks.
* Each time you handle a message for that station, use a tally mark to indicate an increase in the number messages handled at the message’s precedence level.  For instance, if one Priority message was previously handled for a station and you just handled a second one, the tally in the Handled column for Priority messages would change from “l” to “ll”.  See the [[wikipedia:Tally_marks|Wikipedia article on Tally Marks]] for a discussion of tally marks.
* If a station provides new counts of available traffic, start a new row and draw a line through the row that is now out of date.
* If a station provides new counts of available traffic, start a new row and draw a line through the row that is now out of date.
* Start a new Worksheet for each shift or when worksheet has become obsolete..
* Start a new Worksheet for each shift or when worksheet has become obsolete..
* See Sample Traffic Count Worksheet for an example.
* See [https://docs.google.com/document/d/10i0oZ9Qm7ujV6-sayLlLz6hYXrhkZ2Oo6HTvtE5jykg/edit?usp=sharing Sample Traffic Count Worksheet] for an example.
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