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NETCamp: Difference between revisions
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continued building out of the preliminary outline
AWestervelt (talk | contribs) (continued filling out of page outline) |
AWestervelt (talk | contribs) (continued building out of the preliminary outline) |
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# Planning Committee Individual and Sub-Committee Roles | # Planning Committee Individual and Sub-Committee Roles | ||
## | ## '''Event Coordinator''' - this is the person ultimately responsible for, among other things: | ||
### Performing all duties not otherwise assigned or being performed by planning committee members | ### Performing all duties not otherwise assigned or being performed by planning committee members | ||
### Serving as the point of contact between the planning committee and PBEM | ### Serving as the point of contact between the planning committee and PBEM | ||
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#### Escalation as needed to PBEM NET staff | #### Escalation as needed to PBEM NET staff | ||
### Enforcing NET program and venue rules | ### Enforcing NET program and venue rules | ||
## Safety Officer( | ## '''Safety Officer (SO)''' - during planning phase need only one of these. At camp need at least two (taking turns being on duty). '''Should have at minimum current adult first aid, CPR, and AED certification.''' | ||
### Know and be ready to implement the Evacuation Plan using NETSquads | ### Know and be ready to implement the Evacuation Plan using NETSquads | ||
### Be prepared to provide and coordinate any first aid needed during the event | ### Be prepared to provide and coordinate any first aid needed during the event | ||
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### Coordinate with PBEM on-site staff and injured person to complete any incident report if an injury occurs | ### Coordinate with PBEM on-site staff and injured person to complete any incident report if an injury occurs | ||
### Other as needed | ### Other as needed | ||
## | ## '''Public Information Officer (PIO)''' (optional) | ||
### Assist in dissemination of NETCamp information | ### Assist in dissemination of NETCamp information | ||
### Pace release and methods of release of event information to maximize interest and engagement | ### Pace release and methods of release of event information to maximize interest and engagement | ||
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#### With OEM, FEMA, and WA CERT; others as interest is present | #### With OEM, FEMA, and WA CERT; others as interest is present | ||
### Assist/advise those writing event blurbs with content creation and dissemination | ### Assist/advise those writing event blurbs with content creation and dissemination | ||
## Equity & Inclusion Officer | ## '''Equity & Inclusion Officer''' | ||
### Maintain awareness of and help direct dissemination of event info to reach all potential attendees | ### Maintain awareness of and help direct dissemination of event info to reach all potential attendees | ||
### Maintain awareness of and ensure access to the event for all potential attendees. Considerations include | ### Maintain awareness of and ensure access to the event for all potential attendees. Considerations include | ||
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#### Accommodation and parking space assignment for attendees needing to sleep in their own campers due to health conditions or disability | #### Accommodation and parking space assignment for attendees needing to sleep in their own campers due to health conditions or disability | ||
#### And other | #### And other | ||
## Budget Coordinator | ## '''Budget Coordinator''' | ||
### Create budget with assistance of Event Coordinator and PBEM Liaison | ### Create budget with assistance of Event Coordinator and PBEM Liaison | ||
### Adjust and provide financial guidance as event planning and preparation unfolds | ### Adjust and provide financial guidance as event planning and preparation unfolds | ||
## | ## '''Registrar''' - this takes a lot of time, and ideally is managed by multiple planning committee members | ||
### Registration Form creation | ### Registration Form creation | ||
#### Photo release | #### Photo release | ||
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###### Fire Status and related fire restrictions / cooking equipment allowed | ###### Fire Status and related fire restrictions / cooking equipment allowed | ||
###### Any last-minute class cancellations / event changes | ###### Any last-minute class cancellations / event changes | ||
## | ## '''Food Coordinator''' - while planning meals can be done by one person, a team of at least three and ideally four to five folks should be available to staff the kitchen and share related responsibilities during the event. '''At the time of the event, these folks must have current food handlers cards.''' | ||
### Meal planning | ### Meal planning | ||
### Meal plan sign-up (opt. coordination with registration) | ### Meal plan sign-up (opt. coordination with registration) | ||
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### Cooking coordination | ### Cooking coordination | ||
### Dishwashing and clean-up coordination | ### Dishwashing and clean-up coordination | ||
## Training Coordinator - the training coordination role can be one of the most time intense roles next to the Event Coordinator role. It is advised that this person have the support of at least one other planning committee member to assist both in planning and during the event. | ## '''Training Coordinator''' - the training coordination role can be one of the most time intense roles next to the Event Coordinator role. It is advised that this person have the support of at least one other planning committee member to assist both in planning and during the event. | ||
### Class topic selection | ### Class topic selection | ||
### Coordination with PBEM NET staff for topic and instructor approval | ### Coordination with PBEM NET staff for topic and instructor approval | ||
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### A final meeting 2 days before the event | ### A final meeting 2 days before the event | ||
## As-needed, pre-event Sub-Committee Meetings | ## As-needed, pre-event Sub-Committee Meetings | ||
##### | #### | ||
#PBEM Liaison(s) will be available to support the NETCamp Planning Committee - one or more PBEM employees who provide Bureau support regarding, among other things: | |||
## Budget | |||
## Instructor approval | |||
## Training topic approval for new or otherwise boundary-pushing training | |||
## Vendor coordination for, among other things: | |||
### Busses | |||
### Interpreters | |||
### Translation Services | |||
### Instructor payment | |||
## Supply provisions, such as | |||
### Staff vests, | |||
### Pop-up shelters, | |||
### First aid kits and injury report forms, | |||
### Interpreter headsets, | |||
### Projectors / screens, | |||
### NET banners, | |||
### Rescue Randy, | |||
### Sked, | |||
### NET flag | |||
## Program support | |||
## Event publicity | |||
## | |||
# 1. Set-up and testing | # 1. Set-up and testing | ||